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The Mysterious MARC Record

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1 The Mysterious MARC Record
Irma Sauvola, Deputy CEO / Director of Services Ontario Library Service – North

2 Overview What is MARC? The MARC record Cataloguing Aids Tutorials
Dewey numbers Subjects Other tips and tricks

3 OLS Joint Clearinghouse - Technical Services http://www. library. on

4 MAchine-Readable Cataloguing
What is MARC? MAchine-Readable Cataloguing Most online catalogues contain their bibliographic information in MARC records MARC records are exportable and transferable from one ILS to another Fields and subfield information is entered following the AACR2 (Anglo-American Cataloguing Rules 2nd ed.)

5 The Marc Record Tags or fields 1XX, 2XX, 3XX, 5XX, 6XX, 7XX, 8XX, 9XX
Indicators A number from 0 to 9 or undefined Subfields Subfield codes – lower case letter Delimiters ($ or |)

6 What does MARC look like?

7 Most Common Tags 020 ISBN (International Standard Book Number)
100 Author (Personal name main entry) 245 Title information (includes the title, other title information, and the statement of responsibility) 260 Publication information 300 Physical description 490 Series statement 500 General note 520 Summary notes 650 Subject heading (topical) 700 Joint author, editor, illustrator (personal name added entry)

8 Other Tags to Consider 010 LCCN (Library of Congress Control Number) 022 ISSN (International Standard Serial Number) 250 Edition 59X Local Notes 69X Local Subjects

9 Indicators Two character positions following each tag Usage varies:
The exception: tags 001 to 009 Usage varies: Both indicators are used Only the first or second indicator is used Neither is used (undefined)

10 Who needs an indicator? Tag Indicator 1 Indicator 2 100 0 - Forename
1 - Surname (most common) 3 - Family name 245 0 - no title added entry (indicates title main entry – no author given) 1 - Title added entry (when an author is given in 1XX) 0 to 9 - the number of non-filing characters present (i.e. The tree house – use 4 as the non-filing indicator) 490 0 - Series not traced 1 - Series traced (8XX is in record) 650 0 – 7 - identifies source of subject heading (i.e. 0 - LC, 5 - Canadian Subject Headings) 700

11 Subfields for 100: 100 Main entry – Personal Name
a – Personal name q – Fuller form of name d – Dates associated with a name (year of birth) Example: 100 1 $a Gregory, Ruth W. $q(Ruth Wilhelme), $d1910-

12 Subfields for 245: 245 Title Statement a – Title proper
b – Remainder of title (i.e. subtitle) h – GMD (General Material Designation) c – Statement of responsibility Example:  $a The sound of music: $b the making of the movie $h[videorecording (DVD)]/ $c Julie Andrews.

13 Subfields for 260: 260 Publication a – Place of publication
b – Name of publisher c – Date of publication Example: 260 $a New York: $b Chelsea House, $c

14 Sources: Part VII: A Summary of Commonly Used MARC 21 Fields, Understanding MARC Bibliographic Machine Readable Cataloguing

15 Online Tutorial – OCLC Introduction to MARC Tagging: An OCLC tutorial (OCLC) “A free tutorial introducing the viewer to the basics of bibliographic records, specifically MARC format records – what they are, how and why they are used and how to read them.”

16 Original vs. Copy Cataloguing
To keep time and costs down, most libraries do copy cataloguing when they can and create original cataloguing only when they must. Original cataloguing is very time consuming, detail oriented work Copy cataloguing has become more prevalent with easier access to catalogue records (i.e. the Internet and online catalogues)

17 Tips and Tricks: Dewey Numbers
Subject Headings by Dewey Decimal Classification, CMRLS. A Brief Introduction to Dewey Decimal Classification, OCLC. Introduction to Dewey Decimal Classification, OCLC.

18 Tips and tricks: Where to find MARC records?
Use an application software such as Book Where or Smartport (JASI) to search for MARC records. Search several sources (i.e. catalogues) at once Choose the MARC record that best matches your standards OR

19 Where to find MARC records? - “ lets you search the collections of libraries in your community and thousands more around the world. WorldCat grows every day thanks to the efforts of librarians and other information professionals.” Search the catalogue of another Library For example - Hamilton Public Library

20 Where else? AMICUS – National Canadian Catalogue, Library and Archives Canada Become a registered member of their Registered Service and you will be able to view their catalogue records in MARC format. Registration is free

21 What else is out there? Cyber Dewey
MARC Standards – Library of Congress MARC Standards Office RDA – Resource Description and Access

22 The Mysterious MARC Record…
Or is it so mysterious any more. Thank you! Irma Sauvola Deputy CEO/ Director of Services Ontario Library Service – North (705) X208

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