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Irma Sauvola, Deputy CEO / Director of Services Ontario Library Service – North.

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Presentation on theme: "Irma Sauvola, Deputy CEO / Director of Services Ontario Library Service – North."— Presentation transcript:

1 Irma Sauvola, Deputy CEO / Director of Services Ontario Library Service – North

2  What is MARC?  The MARC record  Cataloguing Aids ◦ Tutorials ◦ Dewey numbers ◦ Subjects ◦ Other tips and tricks


4 MAchine-Readable Cataloguing  Most online catalogues contain their bibliographic information in MARC records  MARC records are exportable and transferable from one ILS to another  Fields and subfield information is entered following the AACR2 (Anglo-American Cataloguing Rules 2 nd ed.)

5  Tags or fields 1XX, 2XX, 3XX, 5XX, 6XX, 7XX, 8XX, 9XX  Indicators A number from 0 to 9 or undefined  Subfields ◦ Subfield codes – lower case letter ◦ Delimiters ($ or |)


7 020ISBN (International Standard Book Number) 100Author (Personal name main entry) 245Title information (includes the title, other title information, and the statement of responsibility) 260Publication information 300Physical description 490Series statement 500General note 520Summary notes 650Subject heading (topical) 700Joint author, editor, illustrator (personal name added entry)

8 010LCCN (Library of Congress Control Number) 022ISSN (International Standard Serial Number) 250Edition 59XLocal Notes 69XLocal Subjects

9  Two character positions following each tag The exception: tags 001 to 009  Usage varies: ◦ Both indicators are used ◦ Only the first or second indicator is used ◦ Neither is used (undefined)

10 TagIndicator 1Indicator Forename 1 - Surname (most common) 3 - Family name no title added entry (indicates title main entry – no author given) 1 - Title added entry (when an author is given in 1XX) 0 to 9 - the number of non-filing characters present (i.e. The tree house – use 4 as the non-filing indicator) Series not traced 1 - Series traced (8XX is in record) 6500 – 7 - identifies source of subject heading (i.e. 0 - LC, 5 - Canadian Subject Headings) Forename 1 - Surname (most common) 3 - Family name

11 100Main entry – Personal Name a – Personal name q – Fuller form of name d – Dates associated with a name (year of birth) Example: 1001$a Gregory, Ruth W. $q(Ruth Wilhelme), $d1910-

12 245Title Statement a – Title proper b – Remainder of title (i.e. subtitle) h – GMD (General Material Designation) c – Statement of responsibility Example: 24514$a The sound of music: $b the making of the movie $h[videorecording (DVD)]/ $c Julie Andrews.

13 260Publication a – Place of publication b – Name of publisher c – Date of publication Example: 260$a New York: $b Chelsea House, $c 2009.

14 Part VII: A Summary of Commonly Used MARC 21 Fields, Understanding MARC Bibliographic Machine Readable Cataloguing

15 Introduction to MARC Tagging: An OCLC tutorial (OCLC) “A free tutorial introducing the viewer to the basics of bibliographic records, specifically MARC format records – what they are, how and why they are used and how to read them.”

16 To keep time and costs down, most libraries do copy cataloguing when they can and create original cataloguing only when they must.  Original cataloguing is very time consuming, detail oriented work  Copy cataloguing has become more prevalent with easier access to catalogue records (i.e. the Internet and online catalogues)

17  Subject Headings by Dewey Decimal Classification, CMRLS.  A Brief Introduction to Dewey Decimal Classification, OCLC.  Introduction to Dewey Decimal Classification, OCLC.

18 Use an application software such as Book Where or Smartport (JASI) to search for MARC records.  Search several sources (i.e. catalogues) at once  Choose the MARC record that best matches your standards OR

19  - “ lets you search the collections of libraries in your community and thousands more around the world. WorldCat grows every day thanks to the efforts of librarians and other information professionals.”  Search the catalogue of another Library For example - Hamilton Public LibraryHamilton Public Library

20 AMICUS – National Canadian Catalogue, Library and Archives Canada Become a registered member of their Registered Service and you will be able to view their catalogue records in MARC format. ◦ Registration is free

21  Cyber Dewey  MARC Standards – Library of Congress MARC Standards Office  RDA – Resource Description and Access

22 Or is it so mysterious any more. Thank you! Irma Sauvola Deputy CEO/ Director of Services Ontario Library Service – North (705) X208

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