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RDA NACO Authority Records Personal Names The British Library Board 2014.

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1 RDA NACO Authority Records Personal Names The British Library Board 2014

2 2 Personal names From the RDA glossary:

3 3 Personal names Persons include: Pseudonyms and joint pseudonyms Spirits Persons named in sacred scriptures Fictitious and legendary persons Real non-human entities All these entities are now established on the name authority file LCSH for fictitious and non-human persons will be cancelled

4 4 Personal names RDA Chapter 9 Identifying Persons Purpose, scope and general guidelines ( ) Attributes of persons ( ) Instructions on creating access points (9.19)

5 5 Authorized Access Points (RDA 9.19) From the RDA glossary:

6 6 Authorized Access Points (RDA 9.19) The basis for the Authorized Access Point (heading) is the Preferred Name Additions are made to the Preferred Name (RDA ) Coded 100 in MARC 21

7 7 Preferred Name for the Person (RDA 9.2.2) From the RDA glossary:

8 8 Preferred Name for the Person (RDA 9.2.2) Form by which a person is commonly known From sources in this order of priority: Preferred sources of information in associated resources Other formal statements appearing in associated resources Other sources, including reference sources

9 9 Preferred Name for the Person (RDA 9.2.2) Duke of Wellington [not Arthur Wellesley] In 1814 Wellesley was granted the title Duke of Wellington, by which he is most commonly known After Unknown artist line engraving, published 1815 © National Portrait Gallery The preferred name should be the most-commonly-known form of the name (RDA 9.2.2):  real name  pseudonym  title of nobility  nickname  initials  other appellation

10 10 Preferred Name for the Person (RDA 9.2.2) $a Carter, Jimmy, $d $a Fein, David $q (David Jonathan) $a Presley, Elvis, $d $c (Spirit) $a Cher, $d $a Smith, Joseph, $c Jr., $d $a Elizabeth $b II, $c Queen of Great Britain, $d $a Domino, Fats, $d $a H. D., $d active $a Fraser, Caroline $c (Photographer)

11 11 Preferred Name for the Person (RDA 9.2.2) Recording the Preferred Name (RDA ) Record as the first element that part of the name under which the person would normally be listed in authoritative alphabetic lists in his or her language or country of residence or activity, followed by other parts of the name. Exception If a person's preference is known to be different from the normal usage, follow that preference in selecting the part of the name to be recorded as the first element.

12 12 Preferred Name for the Person (RDA 9.2.2) Different forms: Fullness (RDA ) Choose the most commonly found form as the preferred name If no predominant form, choose the latest form as the preferred name Record the other forms as variant names (MARC 21 field 400)

13 13 Preferred Name for the Person (RDA 9.2.2) Different forms: Language (RDA ) Choose the form in the language most commonly found in resources associated with the person as the preferred name Record the other forms as variant names (MARC 21 field 400) Exceptions Greek or Latin - choose the form most commonly found in reference sources Given name - choose the well-established form of name in reference sources in the language preferred by the agency creating the data

14 14 Preferred Name for the Person (RDA 9.2.2) Different forms: Non-preferred Script (RDA ) Authorized access points are recorded in Roman script Follow the ALA-LC Romanization Tables: Transliteration Schemes for Non-Roman Scripts Non-Roman script forms may be recorded as Variant Names (MARC field 400)

15 15 Preferred Name for the Person (RDA 9.2.2) Change of Name (RDA ) Choose the latest name or form of name as the preferred name Exception Choose an earlier name if it is better known Caroline Kennedy (better known than name after marriage: Caroline Kennedy Schlossberg)

16 16 Preferred Name for the Person (RDA 9.2.2) More Than One Identity (RDA ) Choose the name associated with each identity as the preferred name for that identity If an individual uses only one pseudonym and does not use his or her real name, choose the pseudonym as the preferred name Record the real name as a variant (MARC 21 field 400) FAQ – LC/PCC RDA and AACR2 practice for creating NARs for persons who use pseudonyms

17 17 Preferred Name for the Person (RDA 9.2.2) Compound Surnames (RDA ) A compound surname consists of two or more proper names separated by either a space or a hyphen First element determined by the established usage or the preference of the person If not known, follow: Names of Persons: National Usages for Entry in Catalogues, 4th revised and enlarged edition

18 18 Preferred Name for the Person (RDA 9.2.2) Surnames with Separately Written Prefixes (RDA ) First element determined by the usage of the person’s language See Appendix F for additional guidance $a Van Valkenburg, John(English) $a Valkenburg, Dirk van(Dutch) $a Van Valkenburg, Jeroen(Afrikaans) $a Maupassant, Guy de(French)

19 19 Preferred Name for the Person (RDA 9.2.2) Names Containing a Title of Nobility General Guidelines (RDA ) Titles in the United Kingdom Peerage That Include a Territorial Designation (RDA ) Judges of the Scottish Court of Session Bearing a Law Title Beginning with Lord (RDA ) Disclaimed and Newly Acquired Titles (RDA ) $a Russell of Liverpool, Edward Frederick Langley Russell, $c Baron $a Hardinge, Henry Hardinge, $c Viscount

20 20 Preferred Name for the Person (RDA 9.2.2) Names Containing Neither a Surname nor a Title of Nobility General Guidelines (RDA ) Names Including a Patronymic (RDA ) Names of Royal Persons (RDA ) $a Charles $a Eric, $c The Red $a Isaac ben Aaron $a Gustav $b VI Adolf $a Eleanor, $c of Aquitaine

21 21 Preferred Name for the Person (RDA 9.2.2) Names Consisting of Initials, or Separate Letters, or Numerals (RDA ) Record in direct order $a A. B. C. D. E. 670 $a His Novembris monstrum, or, Rome brovght to bed in England, 1641: $b t.p. (by A.B.C.D.E.) $a D. S., $c Master, $d active $a Author's Holzschnitte des Meisters D.S., $a $c (Writer) 670 $a North Eastern main line steam, 1981? $b t.p. (61648)

22 22 Preferred Name for the Person (RDA 9.2.2) Names Consisting of a Phrase General Guidelines (RDA ) Phrase Consisting of a Forename or Forenames Preceded by a Term of Address, etc. (RDA ) Phrase Containing the Name of Another Person (RDA ) Characterizing Word or Phrase (RDA ) Phrase Naming Another Work by the Person (RDA )

23 23 Preferred Name for the Person (RDA 9.2.2) Names Consisting of a Phrase $a Little Richard $a Jemima, $c Aunt $a Sister of the Late Major-Gen. Bolton $a Physician

24 24 Variant Name for the Person (RDA 9.2.3) From the RDA glossary:

25 25 Variant Name for the Person (RDA 9.2.3) Name or form of name not chosen as the preferred name Found in resources associated with the person and/or in reference sources Record following cataloguer judgement Coded 400 in MARC 21

26 26 Variant Name for the Person (RDA 9.2.3) $a Carter, James Earl, $c Jr., $d $a Presley, Elvis Aaron, $d $a Bono, Cher, $d $a Windsor, Elizabeth, $c Queen of Great Britain, $d $a Барышников, Михаил, $d $a Meneghini Callas, Maria, $d

27 27 Additions to the Preferred Name in Access Points (RDA – ) Title or Other Designation Associated with the Person (RDA ) Date of Birth and/or Death (RDA ) Fuller Form of Name (RDA ) Period of Activity of the Person (RDA ) Profession or Occupation (RDA ) Other Term of Rank, Honour or Office (RDA ) Other Designation (RDA )

28 28 Title or Other Designation Associated with the Person (RDA ) From the RDA glossary:

29 29 Title or Other Designation Associated with the Person (RDA ) Always added: Titles: A title of royalty, nobility, or religious rank Other designations: The terms Saint and Spirit The terms Fictitious character, Legendary character, etc. Terms for persons named in sacred scriptures Terms indicating type, species or breed of a real non-human entity Profession or occupation (for a name not conveying the idea of a person)

30 30 Title or Other Designation Associated with the Person (RDA ) Examples Titles: $a Anglès, Jules-Jean-Baptiste, $c comte $a Pius $b XII, $c Pope Other designations: $a Teresa, $c of Avila, Saint $a Garland, Judy $c (Spirit) $a Holmes, Sherlock $c (Fictitious character) $a Micah $c (Biblical prophet) $a Lauder Lass $c (Horse) $a Big Hand $c (Musician)

31 31 Title or Other Designation Associated with the Person (RDA ) Also have sub-elements that are only added to distinguish one access point from another: Titles: Other term of rank, honour or office (RDA ) Other designations: Other designation (RDA )

32 32 Date of Birth and/or Death (RDA ) From the RDA glossary:

33 33 Date of Birth and/or Death (RDA ) (RDA , LC-PCC-PS for ) Added to distinguish between access points Apply the option to add even if not needed for this purpose Style: (born 1920, died 2012) 1833-(born 1833) -1970(died 1970) approximately 1930-(born approximately 1930)

34 34 Date of Birth and/or Death (RDA ) Examples $a Smith, John, $d $a Smith, John, $d $a Smith, John, $d $a Smith, John, $d approximately Use a hyphen after the date of birth (LC-PCC-PS for ) Use a hyphen before the date of death (LC-PCC-PS for )

35 35 Fuller Form of Name (RDA ) From the RDA glossary:

36 36 Fuller Form of Name (RDA ) (RDA ) Added to distinguish between access points Apply the option to add selectively, if this helps to identify the person Add expansions of initials if this helps to identify the person: $a Smith, J. $q (James) But add unused forenames only to distinguish: Smith, James $q (James Alan)

37 37 Period of Activity of the Person (RDA ) From the RDA glossary:

38 38 Period of Activity of the Person (RDA ) Add to distinguish one access point from another Option to add even if there is no need to distinguish Style: active (active ) active 1743(active in 1743) active 18 th century(active 18 th century) active 16 th century - 17 th century (active 16 th -17 th centuries)

39 39 Period of Activity of the Person (RDA ) Examples $a Smith, John, $d active $a Smith, John, $d active 17 th century $a Smith, John, $d active 17 th century - 18 th century Use “active” and “century” rather than abbreviations “fl.” and “cent.” (LC-PCC-PS for )

40 40 Profession or Occupation (RDA ) From the RDA glossary:

41 41 Profession or Occupation (RDA ) A person’s job or pursuit Can be professional, occupational, unpaid or recreational Add to distinguish one access point from another Or to a name not conveying the idea of a person Option to add even if there is no need to distinguish

42 42 Profession or Occupation (RDA ) Examples $a Niven, William $c (Clergyman) $a Waters, Chris $c (Poet) $a Green, Kevin $c (Angler) $a Davies, Simon $c (Crime fiction author) $a Turner, Martin $c (Travel writer) $a Big Hand $c (Musician)

43 43 Other Term of Rank, Honour or Office (RDA ) From the RDA glossary: Other Term of Rank, Honour or Office is a sub-element of Title of the Person

44 44 Other Term of Rank, Honour or Office (RDA ) ( ) Terms indicating academic office Terms of respect for clergy Terms indicating military rank Other terms of honour that are not noble titles

45 45 Other Term of Rank, Honour or Office (RDA ) Add to distinguish one authorized access point from another: 1001 $a Wood, John, $c Captain 1001 $a Young, Thomas, $c Rev $a Bishop, Paul, $c Professor Option to add even if there is no need to distinguish 1001 $a Appleby, Robert, $c Sir

46 46 Other Term of Rank, Honour or Office (RDA ) Does not include terms that indicate gender or marital status Such terms are only allowed in two cases: Persons Known by a Surname Only RDA $a Read, $c Miss Married Person Identified Only by a Partner’s Name RDA $a Davis, Maxwell, $c Mrs.

47 47 Other Term of Rank, Honour or Office (RDA ) Record terms in the language and form in which they are found “Principle of Representation” 1001 $a White, James, $c Doctor 1001 $a Price, Meg, $c Dr $a Thomas, Jean, $c docteur 1001 $a Shishkin, N. I., $c doktor 1001 $a Zayn, ʿ Ali ̄, $c al-Duktu ̄ r 1001 $a Polaczek, Stanisław, $c doc. dr. Prefer a full form over an abbreviated form if both are found

48 48 Other Term of Rank, Honour or Office (RDA ) Do not extrapolate fuller forms of titles and terms of address Dr. might stand for Doctor, Docteur, Doktor, etc.; Fr. could stand for Father, but also for Frater, Fray or Frere; Prof. could stand for Professor, Profaisar, Profaisara, Profesar, Profesor, Profesora, Professeur, Professora, etc. Record terms in the language and form in which they are found “Principle of Representation”

49 49 Other Designation (RDA ) From the RDA glossary: Other Designation is a sub-element of Other Designation Associated with the Person

50 50 Other Designation (RDA ) “Record an appropriate designation in the language preferred by the agency creating the data” This element is intentionally broad Designed to remove remaining cases when an access point can not be made unique

51 51 Other Designation (RDA ) Any appropriate designation, that is not within the scope of another element that can be used in an access point: 1001 $a Woods, George $c (Gentleman) 1001 $a Jones, William $c (Defendant) 1001 $a Budd, Henry $c (Cree Indian) 1001 $a Yaśodhara ̄ $c (Wife of Gautama Buddha) 1001 $a Nichols, Chris $c (Of the North Oxford Association) 1001 $a Independent Burgess $c (Of Nottingham)

52 52 Recording at the Element Level Authorized Access Points are required by MARC 21 Authorized Access Points are required by current systems However, RDA is designed to work at the element level Linked data (BIBFRAME, etc.) So Future systems may not require Authorized Access Points Discretely recorded elements can be retrieved, matched, linked and combined into displays Element-level recording is the real substance of the RDA NAR Elements are recorded for the present in discrete MARC 21 fields Not all RDA elements can be added to the authorized access point

53 53 Recording at the Element Level 046 – Special coded dates (R) 368 – Other attributes of person or corporate body (R) Associated place (R) 371 – Address (R) 372 – Field of Activity (R) 373 – Associated group (Affiliation) (R) 374 – Occupation (R) 375 – Gender (R) 376 – Family information 377 – Associated language (R) 378 – Fuller form of personal name (NR)

54 54 Date Associated with the Person (RDA 9.3) From the RDA glossary:

55 Special Coded Dates (R) (RDA 9.3) Date Associated with the Person (RDA 9.3) $f - Birth date (NR) $g - Death date (NR) $s - Start period (NR) $t - End period (NR) $u - Uniform Resource Identifier (R) $v - Source of information (R) $2 - Source of date scheme (NR)

56 Special Coded Dates (R) (RDA 9.3) Dates are given following ISO =1999 March 14th =1999 March 1999= =20th century Uncertain and approximate dates follow the extended date and time format (EDTF)

57 Special Coded Dates (R) (RDA 9.3) 046 $f $a Munro, Alice, $d $f $a Smith, John, $d 1936 May $g $a Jones, Peter A., $d -1997

58 Special Coded Dates (R) (RDA 9.3) 046$f 1901 $g $a Peters, Simon, $d $f $g $a Hemingway, Ernest, $d $s 1820 $t $a Smith, John, $d active

59 Special Coded Dates (R) (RDA 9.3) 046 $s $a Bank, Theophilus, $d active $s $a Purley, Jedediah, $d active 17 th century 046$s $a Peskitt, Jane

60 Special Coded Dates (R) (RDA 9.3) 046 $f 1746~ $2 edtf $a Simmons, James, $d approximately $f [1860,1861] $g 1923 $2 edtf $a Purley, Jedediah, $d 1860 or $u and $v not given if source is already given in 670

61 61 Other Designation Associated with the Person Title of the Person (RDA 9.6, 9.4) From the RDA glossary:

62 – Other Attributes of Person or Corporate Body (R) (RDA 9.6, 9.4) Other Designation Associated with the Person (RDA 9.6) Title of the Person (RDA 9.4) $a - Type of corporate body $b- Type of jurisdiction $c - Other designation (R) $d - Title of person (R) $s - Start period (NR) $t - End period (NR) $u - Uniform Resource Identifier (R) $v - Source of information (R) $2 - Source (NR)

63 – Other Attributes of Person or Corporate Body (R) (RDA 9.6, 9.4) Other Designation Associated with the Person (RDA 9.6) Saints ( ) Spirits ( ) Persons Named in Sacred Scriptures… ( ) Fictitious and Legendary Persons ( ) Real Non-human Entities ( ) Other Designation ( )

64 – Other Attributes of Person or Corporate Body (R) (RDA 9.6, 9.4) Other Designation Associated with the Person (RDA 9.6) Use LCSH terms when they are available and appropriate 368 $c Saints $2 lcsh 368 $c Spirits $2 lcsh 368 $c Prophets $2 lcsh 368 $c Fictitious characters $2 lcsh 368 $c Animals, Mythical $2 lcsh 368 $c Gods, Greek $2 lcsh 368 $c Horses $2 lcsh 368 $c Spaniels $2 lcsh

65 – Other Attributes of Person or Corporate Body (R) (RDA 9.6, 9.4) Other Designation Associated with the Person (RDA 9.6) Use an uncontrolled term if an LCSH term is not available 368 $c Gentleman 368 $c Defendant Or make a SACO proposal if literary warrant can be shown

66 – Other Attributes of Person or Corporate Body (R) (RDA 9.6, 9.4) Other Designation Associated with the Person (RDA 9.6) An Other designation used in an Authorized Access point need not be recorded in 368 $c, if adequately recorded in other 3XX fields $a Sharp, John $c (Of Hoddam) 370 $c Great Britain $c Scotland $e Hoddam (Scotland) $2 naf No need also to add: 368 $c Of Hoddam

67 – Other Attributes of Person or Corporate Body (R) (RDA 9.6, 9.4) Title of the Person (RDA 9.4) Record whether or not included in the authorized access point Titles of Royalty ( ) Titles of Nobility ( ) Popes ( ) Bishops, Etc.( ) Other Persons of Religious Vocation ( ) Other Term of Rank, Honour or Office ( ) $d may not yet be used in LC/NACO authority records (October 2013)

68 – Other Attributes of Person or Corporate Body (R) (RDA 9.6, 9.4) Title of the Person (RDA 9.4) Record as found - “Principle of Representation” 368 $d King of Sweden 368 $d Marchese 368 $d Pope 368 $d Archbishop 368 $d Rabbi 368 $d Captain 368 $d Reverend 368 $d Sir

69 – Other Attributes of Person or Corporate Body (R) (RDA 9.6, 9.4) Title of the Person (RDA 9.4) Controlled vocabulary is not appropriate for Title of the Person Corresponding Profession or Occupation recorded in $a Arnold, John, $c Very Rev. 368 $d Very Rev. 374 $a Clergy $2 lcsh Prefer a full form over an abbreviated form if both are found Do not extrapolate fuller forms of titles and terms of address: Prof. could stand for Professor, Profaisar, Profaisara, Profesar, Professeur, Professora, Professore, etc.

70 – Other Attributes of Person or Corporate Body (R) (RDA 9.6, 9.4) Title of the Person (RDA 9.4) Record Title of the Person as it appears, to avoid confusion with Profession or Occupation: The name of an academic appears as Dr. Peter Smith 1001 $a Smith, Peter, $c Dr. 368 $d Dr. 374 $a Physicists $2 lcsh This avoids giving the misleading impression that he is a medical practitioner

71 – Other Attributes of Person or Corporate Body (R) (RDA 9.6, 9.4) When recording both $c and $d, repeat the field if one term is LCSH but the other is not 368 $c Fictitious characters $2 lcsh 368 $d Captain but 368 $c Defendant $d Dr.

72 72 Place Associated with the Person (RDA 9.8, 9.9, 9.10, 9.11) From the RDA glossary:

73 Associated Place (R) (RDA ) Place of Birth (RDA 9.8) Place of Death (RDA 9.9) Country Associated with the Person (RDA 9.10) Place of Residence, Etc. (RDA 9.11) $a - Place of birth (NR) $b - Place of death (NR) $c - Associated country (R) $e - Place of residence/headquarters (R) $f - Other associated place (R) $s - Start period (NR) $t - End period (NR) $u - Uniform Resource Identifier (R) $v - Source of information (R) $2 – Source of term (NR)

74 Associated Place (R) (RDA Take jurisdictional place names from LC/NAF Take non-jurisdictional place names from LCSH Otherwise, construct as appropriate following RDA Not necessary to establish on LC/NAF or LCSH file Use $2 subfield only if name is found in LC/NAF or LCSH file 370 $c Great Britain $2 naf 370 $e London (England) $2 naf 370 $f Africa, West $2 lcsh 370 $f Wighill (England)

75 Associated Place (R) (RDA $2 subfield always goes after all alphabetical subfields 370 $e Lake District (England) $2 lcsh 370 $e East Anglia (England) $2 lcsh $s 2003 Only repeat 370 field if $2 does not apply to all place names 370 $c Great Britain $2 naf 370 $f Europe, Central $f Europe, Eastern $2 lcsh

76 Associated Place (R) (RDA PCC Policy Use Authorized access points, not App. B.11 abbreviations $a Schwarzenegger, Arnold 370 $c United States $e California $2 naf not $a Schwarzenegger, Arnold 370$c U.S. $e Calif. $2 naf

77 Associated Place (R) (RDA $a Singer, Isaac Bashevis, $d $a Radzimyn (Poland) $b Surfside (Fla.) $2 naf [born in Radzimyn, Poland; died in Surfside, Fla.] 100 1$a Jenkins, Sara $c (Artist) 370$c Great Britain $f Cornwall (England) $2 naf [Associated country: Great Britain; Other associated place: Cornwall]

78 Associated Place (R) (RDA $a Parker, Bobby $c (Poet) 370$c Great Britain $e Kidderminster (England) $2 naf [Associated country: Great Britain; Place of residence: Kidderminster] 110 2$a Schwarzenegger, Arnold 370$c United States $e California $2 naf [Associated country: United States; Place of residence: California]

79 Associated Place (R) (RDA $c, $e and $f are repeatable: 100 1$a Hemingway, Ernest, $d $a Oak Park (Ill.) $b Ketchum (Idaho) $e Oak Park (Ill.) $e Toronto (Ont.) $e Chicago (Ill.) $e Paris (France) $e Key West (Fla.) $2 naf $a and $b are not repeatable

80 Associated Place (R) (RDA $s and $t are not repeatable, and can only be used with elements to which they apply 370 field may need to be repeated 100 1$a Ondaatje, Michael, $d $a Colombo (Sri Lanka) $2 naf 370$e England $2 naf $s 1954 $t $c Canada $e Canada $2 naf $s 1962 [born in Colombo, Sri Lanka; lived in England from ; moved to Canada in 1962] $u and $v not given if source is already given in 670

81 81 Address of the Person (RDA 9.12) From the RDA glossary:

82 Address (R) (RDA 9.12) Address of the Person (RDA 9.12) $a - Address (R) $b - City (NR) $c - Intermediate jurisdiction (NR) $d - Country (NR) $e - Postal code (NR) $m - Electronic mail address (R) $s - Start period (NR) $t - End period (NR) $u - Uniform Resource Identifier (R) $v - Source of information (NR) $z – Public note (R)

83 Address (R) (RDA 9.12) $a Smith, Arthur 371 $a Box 1216 $b Barrière $d Canada $e V0E 1E0 Give business addresses of individuals, if in public domain Avoid giving private addresses of individuals $u and $v not given if source is already given in 670

84 84 Field of Activity of the Person (RDA 9.15) From the RDA glossary:

85 Field of Activity (R) (RDA 9.15) Field of Activity of the Person (RDA 9.15) $a - Field of activity (R) $s - Start period (NR) $t - End period (NR) $u - Uniform Resource Identifier (R) $v - Source of information (R) $2 – Source of term (NR)

86 Field of Activity (R) (RDA 9.15) LCSH terms are preferred 100 1$a Shelley, Percy Bysshe, $d $a Poetry $2 lcsh 100 1$a James, Charles, $d $a Philately $a Philosophy $2 lcsh 100 1$a Hudson, David $c (Didjeridu player) 372$a Music $2 lcsh Repeat 372 field without $2 for a non-LCSH term

87 Field of Activity (R) (RDA 9.15) $s and $t are not repeatable, and can only be used with the elements to which they apply 372 field may need to be repeated 100$a Salmon, Peter, $d $a Missionary work $2 lcsh $s1985 $t $a Acrobatics $2 lcsh $s2000 Note use of term for the activity, not the agent $u and $v not given if source is already given in 670

88 88 Affiliation (RDA 9.13) From the RDA glossary:

89 – Associated Group (R) (RDA 9.13) Affiliation (RDA 9.13) $a - Associated group (R) $s - Start period (NR) $t - End period (NR) $u - Uniform Resource Identifier (R) $v - Source of information (R) $2 – Source of term (NR)

90 – Associated Group (R) (RDA 9.13) $a Oddy, Pat 373 $a British Library $2 naf $a Adams, Gerald 373 $a British Broadcasting Corporation $a Channel Four $2 naf

91 – Associated Group (R) (RDA 9.13) $s and $t are not repeatable, and can only be used with the elements to which they apply. 373 field may need to be repeated 100 1$a Ashton, John 373$a University of Leeds. Faculty of Biological Science $s 2000 $t $a University of Manchester. Faculty of Life Sciences $2 naf $s 2005 $u and $v not given if source is already given in 670

92 – Associated Group (R) (RDA 9.13) Use Preferred Name Terms may be taken from LC/NAF (best practice) For LC/NAF terms, use $2 373 $a British Library $2 naf Repeat 373 field if $2 does not apply to all names (e.g. one or more name is not on LC/NAF) 373 $a Bramham Poetry Society 373 $a British Library $a Wetherby and District Historical Society $2 naf

93 93 Profession or Occupation (RDA 9.16) From the RDA glossary:

94 Occupation (R) (RDA 9.16) Profession or Occupation (RDA 9.16) $a - Occupation (R) $s - Start period (NR) $t - End period (NR) $u - Uniform Resource Identifier (R) $v - Source of information (R) $2 – Source of term (NR)

95 Occupation (R) (RDA 9.16) LCSH terms are preferred 100 1$a Hancock, Mary $c (Architect) 374$a Architects $2 lcsh 100 1$a Potter, Peter 374$a Bankers $2 lcsh 100 1$a Brown, Philippa 374$a Composers $a College teachers $2 lcsh

96 Occupation (R) (RDA 9.16) $s and $t are not repeatable, and can only be used with the elements to which they apply. 374 field may need to be repeated 100 1$a Hedley, Jane, $d $a Librarians $2 lcsh $s 1940 $t $a Air pilots $2 lcsh $s 1951 $t $a Carpenters $2 lcsh $s 1952 Note use of term for the agent, not the activity $u and $v not given if source is already given in 670

97 Occupation (R) (RDA 9.16) LCSH preferred in 374, for retrieval, matching and linked data 100 has a different purpose – unique and informative access point LCSH terms almost always need adapting for use in 100 $c Singular vs plural $a Smith, John $c (Librarian) 374 $a Librarians $2 lcsh Narrow vs broad $a Jackson, Richard $c (Motion picture director) 374 $a Motion picture producers and directors $2 lcsh

98 Occupation (R) (RDA 9.16) LCSH term may itself have a qualifier, inapppropriate in 100 $c $a Roberts, Susan $c (Soprano) 374 $a Sopranos (Singers) $2 lcsh Sometimes a free text term is preferable in 100 $c $a Jones, Peter $c (University lecturer) 368 $a College teachers $2 lcsh

99 Occupation (R) (RDA 9.16) Sometimes a specific LCSH term is not available Can use broader term in 374 and bring out Field of Activity in $a Paterson, Craig $c (Lecturer in criminology) 372 $a Criminology $2 lcsh 374 $a College teachers $2 lcsh Can apply whether or not a 100 $c qualifier has been used $a Hamid, A., $c $a Swahili language $2 lcsh 374 $a Teachers $2 lcsh

100 100 Gender (RDA 9.7) From the RDA glossary:

101 Gender (R) (RDA 9.7) Gender (RDA 9.7) $a - Gender (R) $s - Start period (NR) $t - End period (NR) $u - Uniform Resource Identifier (R) $v - Source of information (R) $2 – Source of term (NR)

102 Gender (R) (RDA 9.7) 100 1$a Nabokov, Vladimir, $d $a male 100 1$a Morris, Jan, $d $w nne $a Morris, James, $d $a male $s 1926 $t 1972? 375$a female $s 1972? $u and $v not given if source is already given in 670

103 103 Language of the Person (RDA 9.14) From the RDA glossary:

104 Associated Language (R) (RDA 9.14) Language of the Person (RDA 9.14) $a - Language code (R) $l – Language term (R) $2 – Source of code (NR) 100 1$aNabokov, Vladimir, $d $a rus $a eng 100 1$a Zingani, Willie T. 377 $a nya $l Chewa Chewa dialect is under the collective code nya (Nyanja)

105 105 Fuller Form of Name (RDA 9.5) From the RDA glossary:

106 – Fuller Form of Personal Name (R) (RDA 9.5) Fuller Form of Name (RDA 9.5) $q – Fuller form of personal name (R) $u – Uniform resource identifier (NR) $v – Source of information (NR)

107 – Fuller Form of Personal Name (R) (RDA 9.5) 100 1$a Johnson, A. W. $q (Alva William) 378$q Alva William 100 0$a H. D. $q (Hilda Doolittle) 378$q Hilda Doolittle 1001$a Jacoby, R. S. 378$q Robert Simon 670$a from author, 1 April 2013 $b (Robert Simon Jacoby)

108 – Complex See Also Reference (NR) Used in NARs for multiple and joint pseudonyms Explains the relationship between identities $a – Explanatory text $b – Heading referred to 663 $a Works by this author are entered under the name used in the item. For a listing of other names used by this author, search also under $b Harris, John, 1916-

109 – Cataloguer’s Note (R) Intended for cataloguers, not the public Free text, no required format Some commonly used phrases: 667 $a Not the same as … 667 $a Formerly on undifferentiated name record… 667 $a SUBJECT USAGE: This access point is not valid for use as a subject 667 $a THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED

110 – Source Data Found (R) Sources of information for all elements recorded One 670 field for each source $a – Source citation $b – Information found $u – Uniform resource identifier 670 $a Trout fishing, 2013: $b t.p. (John Smith) 670 $a Author’s website, viewed 15 August 2013: $b home page (lived across Europe and Asia) $u

111 – Source Data Found (R) Sources of elements in 046/3XX can alternatively be recorded in $u and $v, in those fields 1001 $a Pratchett, Terry 370 $a Beaconsfield, England $e Salisbury, England $v Wikipedia, viewed 27 July 2012 However, sources for access points (1XX, 4XX, 5XX) must always be given in 670

112 – Source Data Found (R) Illustration of use of 670, instead of $u and $v 046$f $a Shaw, Simon, $d $a London, England 372$a Poetry 373$a Brixton Dining Club 374$a Poet 670$a My life in bricks, 1999: $b t.p. (Simon Shaw) p. 1 (poet, born in London 14 th May 1960) 670$a Author’s website, 21 June 2012: $b Home page (poet Simon Shaw, founder of the Brixton Dining Club)

113 – Source Data Found (R) Illustration of use of $u and $v 046$f $a Shaw, Simon, $d $a London, England 372$a Poetry 373$a Brixton Dining Club $v Author’s website, 1 November 2012 $u 374$a Poet 670$a My life in bricks, 1999: $b t.p. (Simon Shaw) p. 1 (poet, born in London 14 th May 1960) If $u is used it must always be preceded by $v

114 – Source Data Not Found (NR) Source consulted in which no information is found Sources you think other cataloguers might search $a – Source citation 675 $a BL database, 13 Nov. 2009; $a ODNB, 13 Nov. 2009; $a Anderson, W. Scottish nation, 1863; $a Biographical dict. eminent Scotsmen; $a VIAF, 16 Nov Use 670 instead if no data in resource being catalogued 670 $a |a Dificultad imaginada, facilidad verdadera..., 1714 : $b t. p. (name not given)

115 – Biographical or Historical Note Free text, intended to be read by the public $a - Biographical or historical data (R) $b - Expansion (NR) First indicator: 0 = Biographical sketch 1 = Administrative history $a Joseph Smith, Jr. ( ) was a Mormon prophet and founder of the Church of Jesus Christ of Latter-day Saints.

116 116 Undifferentiated Name Authority Records Created when authorized access points can not be made unique Contain data for more than one person 008/32 set to b $a Smith, Simon 670 $a [Author of The musicians of Bremen] 670 $a The musicians of Bremen, 2000: $b t.p. (Simon Smith) 670 $a [Co-author of The Parish Church of St John Baptist Cirencester] 670 $a The Parish Church of St John Baptist Cirencester, 2011: $b t.p. verso (Simon Smith) Separate NARs are created when new information becomes available

117 117 Undifferentiated Name Authority Records NACO cataloguers are discouraged from creating or adding to them The British Library does not do this any more RDA provides sufficient means to make access points unique $a Smith, John, $d 1978-Date of Birth/Death $a Smith, James $q (James Alan) Fuller Form of Name $a Smith, John, $d active 17 th centuryPeriod of Activity $a Waters, Chris $c (Poet)Profession Or occupation 1001 $a Wood, John, $c CaptainOther Term of Rank, Honour or Office 1001 $a Woods, George $c (Gentleman)Other Designation

118 Examples of Authority Records Personal Names

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125 RDA Authority Records Personal Names THE END


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