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ARAVIND EYE CARE SYSTEM Aravind Eye Hospital & Postgraduate Institute of Ophthalmology ARAVIND EYE CARE SYSTEM Aravind Eye Hospital & Postgraduate Institute.

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Presentation on theme: "ARAVIND EYE CARE SYSTEM Aravind Eye Hospital & Postgraduate Institute of Ophthalmology ARAVIND EYE CARE SYSTEM Aravind Eye Hospital & Postgraduate Institute."— Presentation transcript:

1 ARAVIND EYE CARE SYSTEM Aravind Eye Hospital & Postgraduate Institute of Ophthalmology ARAVIND EYE CARE SYSTEM Aravind Eye Hospital & Postgraduate Institute of Ophthalmology DEPARTMENT OF HOUSEKEEPING Introduction to Hospital Housekeeping

2 What is Housekeeping Services?  The main objective is to keep the hospital clean, safe and infection – free, yet maintain a pleasant and friendly atmosphere.  Housekeeping serves all departments and areas of the hospital, minimizing the risk of cross infection.  It ensures bacteriological cleanliness and outward cleanliness  It is a non-revenue producing service department  A poorly run department results in money needlessly spent, creates a negative impression on the patients, visitors and staff, and adversely affects their perception of the quality of care provided by the hospital.

3 Functions & Activities of Department of Housekeeping?  It works closely with other departments in making the hospital a pleasant and safe place for the patients  It ensures a good ambience, make sure that the patients are comfortable and the staff has a pleasant environment to work in.  To provide cleanliness and interior design that creates a tasteful and pleasant atmosphere.  It helps in the efficient functioning of the various sections such as linen, pest control, waste management, garden maintenance, electricity, water supply, carpentry and food distribution.

4 Administrative set-up of the Department of Housekeeping  Administrative set up may vary according to the size of the hospital  Housekeeping services may be requested at any time of the day or night.

5 Administrative set-up of the Department of Housekeeping Executive Housekeeper Chief Housekeeper Assistant Housekeeper Housekeeping Trainees GardenersCleaners

6 Role of Housekeepers in each cadres  The executive housekeeper, as head of the department, must coordinate the performance of these functions to develop the most efficient department possible.  The executive housekeeper cannot single- handedly discharge all housekeeping functions such as supervision, requisition, scheduling, and budgeting.  Completion of each function/job is assured through delegation of authority but she retains full responsibility for the department

7 Dress code for Housekeeping staff LADIES  Hair should be neatly combed into a bun, neatly tied back or cut short  No make-up  Uniform should be neat & clean  No jewellery, except watch and ring or chain that denote wedded status  Clean status

8 Dress code for Housekeeping staff GENTS  The hair should be worn short and neatly combed  Should be clean shaven  Uniform should be neat and clean  Clean footwear

9 Objectives of the Department of Housekeeping  To ensure a comfortable and infection-free environment for the patients  To create a pleasant and friendly atmosphere Cont………. Cont……….

10 Objectives of the Department of Housekeeping  To ensure that everything under their supervision is kept neat and clean  To train and supervise effectively those who are working with them Cont……….

11 Objectives of the Department of Housekeeping  Establish a good working relationship with all other departments  Ensure that all staff is informed of hospital safety and security regulations Cont………. Cont……….

12 Requisite skills of Housekeepers Skills are important to work effectively and efficiently Skills required are: 1.Delegation 2.Work Management 3.Time Management 4.People Management 5.Budgeting 6.Creativity 7.Interpersonal Relationship Cont……….

13 Delegation  Work should be allocated to other Housekeepers according to their Housekeepers according to their capabilities. capabilities.  It should be supervised regularly and evaluated periodically. evaluated periodically.Cont……….

14 Work Management  In the department several tasks need to be completed on a particular day.  The tasks need to be prioritized, so as to complete the tasks in order of their importance Cont………. Cont……….

15 Time Management  To complete a given work in the stipulated time, the materials required for the task should be kept ready and at hand. Cont………. Cont……….

16 People Management  Working with others is an art  Skill is needed to get the work to be done by others  A good and efficient housekeeper must develop good communication skills, and pleasant attitude. Cont………. Cont……….

17 Budgeting  A good housekeeper is to be good at planning and selecting equipment and supplies and selecting equipment and supplies that are high in quality and moderate in price that are high in quality and moderate in price A well run housekeeping department runs at minimum cost to the institution MAXIMUM UTILIZATION OF MINIMUM RESOURCES Cont……….

18 Creativity  Creating a beautiful and pleasant ambience is one of the housekeeping objectives.  Housekeeper should have good artistic sense to decorate the area appropriately Cont………. Cont……….

19 Inter personal Relationship  Building good relationship is essential to develop a good and loyal staff.  Watching workers when they are at work is not appreciable. This indicates we do not trust them  Checking the work once it is completed is advisable Cont……….

20 Inter personal Relationship  If the work done by the workers is not up to the expected level, call them aside and correct them. (should not criticize or yell at them in front of others)  If it is continuing in the same unsatisfactory manner, immediate disciplinary action can be taken Cont………. Cont……….

21 Inter personal Relationship  Good inter personal relationship can be maintained by taking an interest in their well-being  Greet everyone every morning in the department with a smile, and make polite enquiries about their families.  Try and help them to sort out their problems with work or inter-personal problems with any other staff member.  Being pleasant to people you are working with makes them feel a part of the “organization family” and will result in their giving their best to the organization. Cont………. Cont……….

22 Evaluation of workers  Each staff in the department is to evaluated periodically and regularly  This will ensure the continuing efficiency of the staff

23 Evaluation Strategies  Pay individual attention to each staff and supervise the work  Observe if the staff completes the work in the stipulated time  Help the staff if there is a problem related to the work  If needed, plan additional training for the worker and give him on the job training  Observe attitude of staff toward other staff in the department

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