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Audit Policies and Practices Committee.  Identify and compile internal and external metrics and performance measures used in the Federal audit community.

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Presentation on theme: "Audit Policies and Practices Committee.  Identify and compile internal and external metrics and performance measures used in the Federal audit community."— Presentation transcript:

1 Audit Policies and Practices Committee

2  Identify and compile internal and external metrics and performance measures used in the Federal audit community for evaluating audit quality and timeliness.  Compile factors and best practices used in annual audit planning. 2

3  Collaboratively developed survey questions on Internal Reporting – 6 questions External Reporting – 2 questions Annual Planning – 10 questions  Solicited input from FAEC community in May 2013  Received responses from 34 Audit organizations. 3

4  Answers objectives  Provides timely findings and actionable recommendations  Addresses critical and high-risk areas  Adheres to quality assurance guidance (e.g., Yellow Book, internal and peer reviews)  Involves client satisfaction surveys to obtain feedback. 4

5 5 8 metrics and performance measures surveyed Considerable feedback provided

6 Tracked and monitored Included in employee performance standards. Performance MetricsPercentage Draft reports issued within 300 elapsed days 60% Reduction in average elapsed days to deliver final reports compared to prior year 3% Projects completed within one year 80% YESNONA Measure Adopted 3030 6

7 Internal guide to evaluate audits in process Performance metric and tracking of  Timeliness of specific phases  Staff workdays  Direct time charges  Return on investment YESNONA Measure Adopted 2481 7

8 Agency strategic goals/priorities GAO high-risk areas IG management challenges Enterprise-level risk assessment Input from senior organizational leaders Annual risk-based program assessments Percentage of planned performance audits address high risk areas YESNONA Measure Adopted 3040 8

9 YesNoNA Measure Adopted 2761 9 Establish metrics to ensure audits meet statutory mandated deadlines Establish individual performance standards

10 Tracks monetary benefits with specific goals  Report at least $30M in potential monetary benefits each fiscal year  Meet a return on investment goal of at least $10: $1, $8: $1  Ensure 10% of published reports identify potential monetary benefits  Ensure 60% of performance audits include recommendations leading to demonstrable cost savings and/or funds put to better use Monitors benefits via management information system Performance metric based on the dollar savings identified during the year. Reviews actual realized benefits during follow-up engagements Reports financial benefits only as a workload measure; no goal YESNONA Measure Adopted – Reductions, Recoveries, Reallocations 2932 10

11 Monitors recommendation implementation and follows up when implementation has not occurred by target date of completion Discusses audit work in context of organization’s qualitative goals Includes corporate goals such as:  70% of past recommendations implemented within two years of the fiscal year in which the report was issued  60% of performance audits should include recommendations leading to demonstrable cost savings, program efficiencies, and/or funds put to better use YESNONA Measure Adopted – Improved Processes, Procedures, or Controls 2761 11

12 Information obtained before the report is issued Information tracked via internal management system. All open audit recommendations are discussed monthly with audit resolution officials Metrics established for receipt of comments and actions taken  Request comments and recommendation responses within 30 days of the draft report issuance.  Achieve a 5-year average implementation rate of 85% for accepted recommendations.  Obtain final management decisions and/or target implementation dates within 90 days of report issuance.  Write recommendations so organization can complete them within 6-9 months.  Receive action plans within 60 day of final report issuance. Report twice a year on all unimplemented recommendations past 6 months of original target date to agency senior leadership. YESNONA Measure Adopted – Report Issued Within a Specified Number of Days 22111 12

13  Weekly exception report for projects that have not met milestones  Communicate status of high impact audits during monthly senior management meeting  Establishes an estimated amount of audits to complete in the fiscal year  Incorporates an organization milestone goal for deliverables Deliver 60% of audits with draft reports within 300 elapsed days Issue reports within 270 days of audit start Complete 80% of projects with a year. Finalize 90% of assignments within 30 days of established final report milestones Finish audits within one year from entrance conference Conclude audits based on audit scope: Standard audit is 11 months from entrance conference to final report; limited scope is 2.5 to 10 months from entrance to final report YESNONA Measure Adopted 3220 13

14  Try to do a balanced approach for financial, process efficiency, and program impact, but no formal scorecard YESNONA Measure Adopted 21130 14

15  Total cycle time From initiation to report issuance -- 8 months for non complex audits to 13 months for complex audits. Total elapsed days for each project Contract/Grant audits:5 days on-site & 5 days for survey and report completion.  Recommendations concurred with by Agency 80% are accepted  Percent of open Recommendations implemented 95% of past recommendations are implemented.  Number of Audit reports produced; percentage of reports containing one or more recommendations  Financial Benefits & Non financial benefits Return on Investment Percentage of audit completed with established timeframes (90%, 75%) Complete 90% of audits within 15% of established budget and within 30 days of report milestones; 75% of audits address high risk activities YESNONA Measure Adopted3310 15

16  No Furloughs this Fiscal year  Money is available for travel and training at a reduced rate.  Work plan focused on audits requiring less travel; on track to meet CPE requirements.  Additional funding from ARRA and Hurricane Sandy relief. YESNONA Measure Adopted 3220 16

17 Measure AdoptedYESNONA Staff Professionalism – staff training 2633 Value of Service Provided – stakeholder survey/feedback; dollar value of recommendations; briefing with Agency leadership; briefing with Congressional staff 2642 Other – acceptance of recommendations 1373 17

18 Measure AdoptedYESNONA Measures Contained in Semi- Annual Report 3130 Additional Measures - timeliness; number of reports issued; percentage of recommendations with management decision/final action; percentage of audits with high risk/management challenges 2362 18

19  Report Issuance 24  Amounts Agreed to 13  Amounts Agency Agreed to Collect 1  9 report at issuance and agreed to 19

20 One associated this with assessing the risk environment to develop risk categories Measures AdoptedYESNONA Linked to OIG strategic goals 3211 Linked through cascading objectives/strategies 18151 20

21 Number of intended reviews Timeliness Ratio of requested to internally-generated audits Coverage of Agency priorities/mission Coverage of Management Challenges Coverage of GAO High Risk Areas Amount of Direct Staff time applied to critical and high impact projects Number of reports issued aligned by Management Challenges YESNONA Measure Adopted – linked though other metrics 20131 21

22 Measures AdoptedYESNONA OIG goals linked to Department 2742 Linked to Agency management challenges 3022 Department provides feedback on plan - input, not approval 2760 22

23  Other Factors Considered Congressional or Agency leadership requests, New programs, Audit history and risk with existing programs Follow up on prior recommendations Stakeholder input Risk Assessment Resource Availability Balance of coverage across Agency programs Timing to ensure most value to client 23

24  Other Factors (cont.) Hotline complaints Large grant recipients/dollar programs OMB A-123 and FMFIA assessments Government-wide initiatives Statutory requirements Media interests/emphasis Special funding allocations (e.g., Recovery Act, Disaster Oversight, etc.) Investigative referrals Impact on the delivery of services and benefits to recipients Public interest 24

25 Priority12 34 Legislation, Executive Order, OMB Circular (i.e., mandatory work)? 302 1 0 Specific requests from Department/Agency Leadership? 51883 Congressional appropriators or overseers? 16 11 Self-initiated work? 61585 25

26  Ad Hoc (as needed) 22  Scheduled update 6  Not Typically Modified 6 26

27  John Needham, SBA  Stephen Dingbaum, NRC  Terri Alvarado, Army Audit  Ann Eilers, Commerce  Jane Mintz, Commerce  Julie Marlowe, SEC  Gil Harden, USDA 27

28  Questions  Thanks for providing information 28

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