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CONDOR MS FLOWCHART MID-MI DIGITAL PRACTITIONERS CMU- SEPT. 18, 2014 BY MARIAN MATYN, ARCHIVIST, ASSIST. PROF.

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Presentation on theme: "CONDOR MS FLOWCHART MID-MI DIGITAL PRACTITIONERS CMU- SEPT. 18, 2014 BY MARIAN MATYN, ARCHIVIST, ASSIST. PROF."— Presentation transcript:

1 CONDOR MS FLOWCHART MID-MI DIGITAL PRACTITIONERS CMU- SEPT. 18, 2014 BY MARIAN MATYN, ARCHIVIST, ASSIST. PROF.

2 WHY THIS PRESENTATION TOPIC? Manuscripts collection (Rivard) opened cans of worms. Problems led to concerns, discussion, group meetings: Surprise! Lots of people in several depts are involved with our digitizing projects This seems unusual. Why is this the case at CMU? How does it work? Who does what? What is on CONDOR [CMU’s digital repository]?

3 CONDOR BACKGROUND: PHASE I Oct. 23, 2007 Implementation Plan for an Academic Division Repository brain child of the then Assoc. Dean Anne Casey, Ruth Helwig (Lib Systs Lib), Pamela Grudzien (Head, Tech Srvs) for faculty research, papers, etc. cutting edge like Harvard, MIT support from administration and IT 2008-2009 many administrators retired Depts and faculty: tenure/promotion, copyright issues (staff researched), stealing creativity, against bylaws, union bargaining team involved many depts afraid undergrad papers deposited might not be publishable in future Anne left CMU May 2009

4 CONDOR BACKGROUND: PHASE II New Assoc. Dean Richard Cochrane 7/09-6/13 Clarke Historical Library primary populator with archival collections *academic papers, research still accepted (copyright still researched) funding from existing OCLC account so used contentdm staffing became widespread: from those who were available, interested

5 CONDOR BROCHURE, 2010 Types of Work Submitted: Articles, preprints, working papers, technical reports, conference papers, web-based exhibits/presentations. Books Theses and dissertations Data sets Multimedia Learning objects Powerpoint presentations and posters

6 CONDOR BACKGROUND: PHASE 3: TODAY CONDOR’s purpose: to archive, store, and disseminate the academic and intellectual creations of CMU faculty, staff, and students. CONDOR sections: (buckets): General Collection MI Digital Newspaper Portal Clarke Historical Library Material CMLife Archive and Images CMU Yearbooks and CMU Bulletins Campus History and Life Central Community Connections

7 CMU GENERAL COLLECTION A collection of non-/scholarly works produced by members of the CMU which demonstrate the creative and scholarly work of individuals. Ex. Expansion of the Solvation Parameter Descriptor Set for Organosilicon Compounds. By Jessica L. Mosey, 2014 CMU MS thesis.ExpansionSolvationParameterDescriptorSetOrganosilicon Compounds Ex. William H. Rivard music manuscript collection – led to specific MS workflow. Online now. Partial and complete instrumental and/or choral compositions, handwritten, copyrighted, privately owned.

8 MI DIGITAL NEWSPAPER PORTAL This collection contains either digitized versions of newspapers or links to digitized newspapers available from a variety of sources. Includes papers held by the Clarke and Michigan newspapers in Chronicling America, a LC database.

9 CLARKE HISTORICAL LIBRARY MATERIALS A collection of works digitized from the Clarke, excludes items from the University Archives about the history of the institution. Examples: Summer sauntering on northern waters: The Steamship Manitou,… season 1899 This place Mount Pleasant, 1989

10 MANUSCRIPTS COMING TO CONDOR Aladdin Company Order Forms, part of the 350 cubic ft. collection, 1907, 1989. Order forms part of Order Dept. Records, 1914-1981. 2 boxes indexes. Customer Order Forms, 1914-1981, Boxes 93-154 (62 cubic ft.). Acidic, yellowed, ink (various), typing, miscellaneous interfiled, changed, missing customer numbers, some loose some bound. Names builder not owner and RR station not town. Uploaded in sections. Will take years. Ursula Hemingway Jepson, Family Scrapbook, 1913-1916, Part of 1 cubic ft. collection. 121 family images, childhood, Walloon Lake, Oak Park, Ernest fishing as child, Hadley/Ernest wedding, later w Ernest in Cuba (many duplicated at Pres. Kennedy library. Copyright unknown. Copyright questions directed to Clarke H.L. Director. Will be uploaded soon.

11 A growing collection of digitized copies of the CMU student newspaper (under various names), microfilm versions available in the Clarke. CMLIFE

12 CMU BULLETINS +GLOBAL CAMPUS

13 A collection of works produced by and for the CMU community not yearbooks or CMLife, mostly from University Archives. Includes: Reference Point, CentraLight Student Government Association (SGA) Minutes of various committees (Digital and Manuscript), Board of Trustees Minutes (Manuscript – not online yet) and other campus related materials. CAMPUS HISTORY AND LIFE

14 IMAGES A collection of scanned images of photographs, postcards, negatives and other images from the Clarke (Manuscripts-Primary Sources). Big push on this with a CMU’s 120 th anniversary approaching. Ex. Warriner Hall, 1959

15 CENTRAL COMMUNITY CONNECTIONS Single-source repository for documents about the mid-Michigan area from educational, social service, governmental, economic, and other community organizations a collaboration between CMU and mid-Michigan communities to promote rural development and the enhancement of the quality of life. Examples: Chippewa River Writing Project Application Rural Development Loan and Grant Programs Available in Michigan Various annual reports

16 MS WORK FLOWCHART 1.Give collection to Archivist Marian to process, catalog, creates metadata terms, template. 2.Group determines which bucket/section of website, or new one, MS collection goes in. 3.Pat/students digitize all or part of MS collection a. 600 dpi saved b. 72 dpi uploaded c. CD copies made at both dpi for patron use and backup. d. CDs get accessioned by Chris. Go to Marian for processing, cataloging. 4.Pat sends scans to Carly/Sandra. Go into queue folders to be uploaded to CONDOR. 5. If step 1 is skipped, Carly/Sandra ask Sandy, where is the template? 6. Sandy says- Hey, it’s a manuscript, ask Marian. Go back to step 1.

17 MS WORK FLOWCHART 7. Sandy reviews, Marian amends, Sandy approves template draft. Template includes info from catalog record, info about scans and copies made at different dpis. Rule: different templates for different media of one collection. 8. Marian fills in template draft. Draft is disburses to Sandy, Frank, others for review. 9. Multiple emails ensure about copyright. Am I sure copyright is unknown? Non-archivists are appalled. Frank intervenes. Life continues. 10. Scans are uploaded by Carly /Sandy. 11. Jason quality checks scans. 12. Material appears in CONDOR. 13. Marian links url from MARC catalog record to CONDOR.

18 CMU LIBRARIES UNITS INVOLVED W MANUSCRIPTS AND CONDOR 1.Park Library: 1.Technical Services: Pamela, Sandy 2.Library Systems: Jason 3.Access Services: Carly and Sandra 2.Clarke Library: 1.Frank, Pat and students, Marian and students, Sandy, Chris 2.[Clarke staff involved with other formats: Tanya, Kim and students, Pat and students, Sandy]

19 STATISTICS FROM CMU LIBRARIES ANNUAL REPORT, 2013-2014, PP. 48, 51-2. Academic YearPage views of CONDORUsers of CONDOR site 2011-12: 97,48622,301 2012-13: 43,93173,103 2013-14: 317,60539,044 Growth rate by gigabytes of CONDOR data 2011-12:365 2012-13: 636 2013-14: 720 Projected growth rate of 650-720 gigabytes of data/year

20 CHALLENGES Many tech challenges ongoing Major change in IT Library staff this summer Marketing/advertising/awareness of digital information Unrealistic expectations of users May switch to 2-tier internet which may impact search results Especially for thesis/dissertations – size and cost of storage Security/access/storage of digital collections Will OCLC continue to support repository storage and access? Rapidly changing, highly technical changes in jobs, job skills and duties, how and where to learn skills well Effectiveness of sites over time Changes in staff, administration, support Communication between units Funding

21 FUTURE ADDITIONS TO CONDOR Oral histories Films Digital university records Others?

22 QUESTIONS? Marian Matyn marian.matyn@cmich.edu 989.774.3990 Park 135a, CMU, Mt. Pleasant, MI 48859


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