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Devils Tower Utility Company Flowchart Claire Dillard AIS - Section 2 September 19, 2013 1 of 4.

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Presentation on theme: "Devils Tower Utility Company Flowchart Claire Dillard AIS - Section 2 September 19, 2013 1 of 4."— Presentation transcript:

1 Devils Tower Utility Company Flowchart Claire Dillard AIS - Section 2 September 19, of 4

2 Devils Tower Utility Company Flowchart Prepared by: Claire Dillard, September 16, 2013 Last Updated by: Claire Dillard, September 16, 2013 Meter Meter ReadingData ProcessingMailroom Read & Record Meter Info Blank Customer Meter Form Customer Master File D Monthly Meter Reading File Monthly Billings Transact ion file Utility Rate File Discrepancy? YesNo Update Meter Files Customer AB 2 of 4 Updated Monthly Meter Reading Forms Customer Invoice Remittance Advice Customer Payment Corrected Remittance Advices Verified Remittance Advices Customer Payment Consist ency Check Key Data Calculate Usage Compute Bill Amount and Print

3 Devils Tower Utility Company Flowchart Prepared by: Claire Dillard, September 16, 2013 Last Updated by: Claire Dillard, September 16, 2013 CashierAccounts Receivable Input Payment s A/R Payment File AB Discrepancy? No Customer Master File General Ledger 3 of 4 Note: Look for discrepancy and make necessary changes. Update Information Customer Payment Corrected Remittance Advice Deposit Slip Copy 2 Prepare Deposit Slip Key Data Update Payment File Match Balances Bank Deposit Slip 2 1 Verified A/R Payment File Yes D

4 DepartmentActivity/ProcessInputsOutputs Meter ReadingRead & Record Meter InfoBlank Customer Meter form; Meter Updated Monthly Meter Reading Forms Data ProcessingUpdate Meter FilesBatch of Updated Monthly Meter Reading Forms Monthly Meter Reading File Data ProcessingCalculate Utility UsageMonthly Meter Reading File; Customer Master File Monthly Billings Transaction File Data ProcessingCompute Bill Amount by multiplying the utility usage by current rate in the utility rate file; then, Print Utility Rate File; Updated Monthly Meter Reading File Customer Invoice MailroomVerify Consistency between Customer payments and Remittance advices Remittance Advice; Customer Payment Customer Payments, Correct Remittance Advices, Incorrect Remittance Advices CashierPrepare Deposit SlipCustomer PaymentDeposit slip and one copy Accounts Receivable Update Payment FileCompleted Remittance AdviceUpdated Accounts Receivable Payment File Accounts Receivable Match BalancesAccounts Receivable Payment File Balance; Deposit Slip Copy Verified A/R Payment File Accounts Receivable Update InformationVerified Accounts Receivable Payment File Updated Customer Master File; Updated General Ledger Process Summary Sheet for Devils Tower Utility Company Prepared by: Claire Dillard, September 16, 2013 Last Updated by: Claire Dillard, September 16, of 4

5 Input/Output Symbols Appendix 1 Document Symbol: Represents a document or report Multiple Copies of 1 Document Input/Output; Journal/Ledger Represents any input or output (Prog. flowchart) or Journal/Ledger (Doc. flowchart) Display: Represents information displayed by an online output device (monitor) Online Keying: Represents data entry by an online device such as a terminal or PC. Transmissi on Tape: manually prepared control totals Terminal or PC: Combinatio n of display and keying Processing Symbols Computer Processing: Represents a process performed by a computer, usually results in data change Manual Operation: Represents a processing operation that is performed manually. Auxiliary Operation: Represents processing operation carried out by a device other than a computer Off-line Keying Operation: Operation that uses off-line Keying device (e.g. cash register) Magnetic Disk/ Drive: Represents data stored on magnetic disk or drive. Magnetic Tape: Represents data stored on a magnetic tape. May represents transaction files. File: Manually stored & retrieved documents order sequencing: A=Alpha; D=Date; N=Numeric Storage Symbols Miscellaneous Symbols A P-2 Terminal: identifies the beginning, end, or point of interruption in a process. Decision: Represents a decision making step Annotation: used to provide descriptive comments or explanatory notes Flow Symbols Flowchart Symbol Stencil Temporary Storage: Used for temporary files, e.g. transaction batch files FGI RMI


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