July 15, 2008Briefing Template Slides Warrior Logisticians 1 Dining Facility Cash Collection Process Flow Chart DFAC Closes Loop Cash Turn-in Fax/ / mail DT (OMA Cost Only) GFEBS DFAS-CL Collections Process in ADS & GFEBS Fax/ / mail DT (Food Cost Only) STANFINS to Reimburse MPA DFAS-IN Collections Process in SRD1 OMA (8522) Food Cost MPA (5570) DFAS-IN 1 CCV MPA 1 CCV OMA DFAS-CL Dining Facility “Preparer” OTC/net “Preparer” Deposit Ticket (DT) OTC/net “Approver” DT # (OMA Cost Only) DT # (Food Cost Only) *Add OTCnet DT# to 1131 DT # GFEBS Collection in Transit Number *Add GFEBS CIT# from Resource Management Office Minimum: 2 Ea Legend: Cash Collection Voucher (CCV) - DD Form 1131 Operation & Maintenance Account – OMA Military Personnel Army – MPA Defense Finance Accounting System (DFAS) Garrison Dining Facility Support
July 15, 2008Briefing Template Slides Warrior Logisticians 2 Military Interdepartmental Purchase Request (MIPR) Flow Chart IFPM tracks OMA process through GFEBS until it returns to Installation Food Program to offset operating costs. Organization requiring support contacts the Installation Food Program Manager (IFPM) for cost estimate of support and submits MIPR (DD Form 448) to Installation to pay for meals at dining facility DOL Resource Management Office processes MIPR Through GFEBS for OMA to DFAS-CL and credit back to installation IFPM identifies the supporting DFAC, coordinates with their Resource Management (RM) personnel to process MIPR into GFEBS (Installation Account). RM provides Unit a MIPR Acceptance (DD Form 448-2) Installation Food Program Manager manually processes and provides to RM two Cash Collection Vouchers-(1) for OMA & (1) for MPA Garrison Dining Facility Support DOL Resource Management Office processes MIPR within GFEBS and generates a Standard Form-1080 or MIPR to DFAS-IN to credit MPA in STANFINS This flow chart describes the basic flow of a MIPR (DD Form 448) from an outside organization (ROTC/JROTC, Boy Scout, Allied Forces, etc.) to a DOL Resource Management (RM) office to pay for cash meals within a dining facility. If ROTC/JROTC, Allied Forces personnel are on orders and training with an active duty unit than they will eat for free and be put into AFMIS Headcount under ROTC; however, if they are Cadre, instructors and other personnel than they will have to pay the standard meal rate. If the Cadet Command wants to pay using a MIPR (DD Form 448) than the installation RM will have to accept the MIPR and provide a MIPR acceptance (DD Form 448-2) back to the Cadet Command. Since the MIPR is processed at the Installation level, no monies will be given to the dining facility, so they will have to enter these personnel supported by the MIPR into AFMIS under an FAO Headcount action. Recommendation: The dining facility should be provided a copy of the DD Form for their records to show monies were collected). Note 1: No action would be required through OTCnet. Note 2: Review AR 30-22, Para for authorized support and DoD posted meal rate charges. Note 3: Standard Form (Voucher for Transfers between Appropriations and/or Funds OMA = Standard Meal Rate – Discount Meal Rate for each meal x cash headcount MPA = Discount Meal Rate for each meal x cash headcount Organization Consumes Meals at supporting DFACs Feeder data is provided to the IFPM &
July 15, 2008Briefing Template Slides Warrior Logisticians 3 Military Interdepartmental Purchase Request (MIPR) Flow Chart Once MIPR is approved by the ABO, the unit establishes a field account with SSMO. SSMO establishes field account within AFMIS and orders rations through the system against the MPA LOA Units coordinate with Installation Food IFPM for operational support from the Subsistence Supply Management Office (SSMO) IFPM provides guidance to unit requiring support to process MIPR (DD Form 448) to Army Budget Office (ABO ) Resource Manager submits MIPR to ABO for payment of ration costs and Installation Food Program Manager ensures that requiring activity provides a copy of the MIPR Acceptance (DD Form 448-2) to the SSMO for reimbursement of MPA for food costs associated with field account Subsistence Supply Management Office Support Army Budget Office POC MILITARY PERSONNEL DIVISION Mr. Michael Mooney (703) will process MIPR (DD Form 448) and provide Unit with MIPR Acceptance (DD Form 448-2) to show payment received. Unit Closes Account at the end of the exercise with SSMO This flow chart describes the basic flow of a MIPR (DD Form 448) from an outside organization (NG, Reserve, Allied Forces, etc.) to a DOL Resource Management (RM) office to field meals when opening a field account. The MIPR is processed at the Army Budget Office (ABO) level, no monies will be exchanged at the installation. MPIR will be submitted to: MILITARY PERSONNEL DIVISION ATTN: SAFM-BUP-M, Mr. Michael Mooney (703) ARMY PENTAGON, ROOM 3B349 WASHINGTON, DC MPA DODAAC: W56T6Z Unit Conducts Field Training
July 15, 2008Briefing Template Slides Warrior Logisticians 4 Credit Card Processing Flow Chart Installation Food Program Management Office Installation Food Program Managers (IFPM) are authorized to obtain a Government Purchase Card (GPC) for Subsistence purchases that is linked to a MPA Line of Accounting (LOA) The IFPM should provide the installation MPA LOA to the Government Purchase Card Coordinator to establish the funding of the IMPAC Card IFPM should coordinate with the installation Government Purchase Card Program Coordinator within the Mission Installation Contracting Command (MICC) to establish a GPC that supports Subsistence purchases. Payment Note: The MPA LOA will not be recognized within GFEBS processing so payment will have to be a manual process through the GPC Coordinator/RM to DFAS-IN for payment to US Bank for the GPC Installation Food Program Management Office Subsistence purchased with the GPC card must be issued with proper supply procedures for accountability. If the subsistence is provided to the dining facility, it must be added to the inventory and accounted for on the kitchen requisition documents. Subsistence purchase for the Culinary Arts Program should be issued and accounted for by supply documentation within a Culinary Arts file for review and auditing procedures. Note 1: Review AR & DA Pam for authorized accountability procedures. Note 2: Standard Form – 1080 (Voucher for Transfers between Appropriations and/or Funds) FPMs should be prepared to provide the GPC Coordinator/RM with the bank statement, all purchase receipts, and a signed statement by the billing official that all purchases have been reviewed and verified for inclusion with the Standard Form 1080 to DFAS-IN for payment. Installation MPA LOA can be obtained from: Military Personnel Division ATTN: SAFM-BUP-M, Mr. Michael Mooney (703) Installation use of GPC should be limited to Emergency issues only. DLA Prime Vendor is the primary source for obtaining subsistence Completed subsistence local purchases are supported with GPC. RM Prepares Manual 1080 Voucher transfer. Bottled water should not be purchased with the GPC.