Presentation on theme: "Dining Facility Cash Collection Process Flow Chart"— Presentation transcript:
1 Dining Facility Cash Collection Process Flow Chart Garrison Dining Facility SupportOMA (8522)DT #(OMA Cost Only)DT #GFEBS Collection in Transit NumberOTC/net “Preparer” Deposit Ticket (DT)OTC/net “Approver”1 CCV OMAFood CostMPA (5570)DT #(Food Cost Only)*Add GFEBS CIT# from Resource Management OfficeDining Facility “Preparer”1 CCV MPAMinimum: 2 Ea*Add OTCnet DT# to 1131Fax/ /mailDT(OMA Cost Only)DFAS-CL Collections Process inADS & GFEBSGFEBSDFAS-CLFax/ /mailDT(Food Cost Only)DFAS-IN Collections Process in SRD1STANFINS to Reimburse MPALegend:Cash Collection Voucher (CCV) - DD Form 1131Operation & Maintenance Account – OMAMilitary Personnel Army – MPADefense Finance Accounting System (DFAS)DFAC ClosesLoop Cash Turn-inDFAS-IN
2 Military Interdepartmental Purchase Request (MIPR) Flow Chart Garrison Dining Facility SupportThis flow chart describes the basic flow of a MIPR (DD Form 448) from an outside organization (ROTC/JROTC, Boy Scout, Allied Forces, etc.) to a DOL Resource Management (RM) office to pay for cash meals within a dining facility.If ROTC/JROTC, Allied Forces personnel are on orders and training with an active duty unit than they will eat for free and be put into AFMIS Headcount under ROTC; however, if they are Cadre, instructors and other personnel than they will have to pay the standard meal rate. If the Cadet Command wants to pay using a MIPR (DD Form 448) than the installation RM will have to accept the MIPR and provide a MIPR acceptance (DD Form 448-2) back to the Cadet Command.Since the MIPR is processed at the Installation level, no monies will be given to the dining facility, so they will have to enter these personnel supported by the MIPR into AFMIS under an FAO Headcount action .Recommendation: The dining facility should be provided a copy of the DD Form for their records to show monies were collected).Note 1: No action would be required through OTCnet.Note 2: Review AR 30-22, Para for authorized support and DoD posted meal rate charges.Note 3: Standard Form (Voucher for Transfers between Appropriations and/or FundsOMA = Standard Meal Rate – Discount Meal Rate for each meal x cash headcountOrganization requiring support contacts the Installation Food Program Manager (IFPM) for cost estimate of support and submits MIPR(DD Form 448) to Installation to pay for meals at dining facilityIFPM identifies the supporting DFAC, coordinates with their Resource Management (RM) personnel to process MIPR into GFEBS (Installation Account). RM provides Unit a MIPR Acceptance (DD Form 448-2)Organization ConsumesMeals at supporting DFACsFeeder data is provided to the IFPMDOL Resource Management Office processes MIPR Through GFEBS for OMA to DFAS-CL and credit back to installationInstallation Food Program Manager manually processes and provides to RM two Cash Collection Vouchers-(1) for OMA & (1) for MPAIFPM tracks OMA process through GFEBS until it returns to Installation Food Program to offset operating costs.&DOL Resource Management Office processes MIPR within GFEBS and generates a Standard Form-1080 or MIPR to DFAS-IN to credit MPA in STANFINSMPA = Discount Meal Rate for each meal x cash headcount
3 Military Interdepartmental Purchase Request (MIPR) Flow Chart Subsistence Supply Management Office SupportThis flow chart describes the basic flow of a MIPR (DD Form 448) from an outside organization (NG, Reserve, Allied Forces, etc.) to a DOL Resource Management (RM) office to field meals when opening a field account.The MIPR is processed at the Army Budget Office (ABO) level, no monies will be exchanged at the installation.MPIR will be submitted to:MILITARY PERSONNEL DIVISIONATTN: SAFM-BUP-M,Mr. Michael Mooney (703)109 ARMY PENTAGON, ROOM 3B349WASHINGTON , DCMPA DODAAC: W56T6ZUnits coordinate with Installation Food IFPM for operational support from the Subsistence Supply Management Office (SSMO)IFPM provides guidance to unit requiring support to process MIPR (DD Form 448) to Army Budget Office (ABO)Once MIPR is approved by the ABO, the unit establishes a field account with SSMO.SSMO establishes field account within AFMIS and orders rations through the system against the MPA LOAUnit Closes Account at the end of the exercise with SSMOResource Manager submits MIPR to ABO for payment of ration costs and Installation Food Program Manager ensures that requiring activity provides a copy of the MIPR Acceptance (DD Form 448-2) to the SSMO for reimbursement of MPA for food costs associated with field accountUnit ConductsField TrainingArmy Budget Office POCMILITARY PERSONNEL DIVISIONMr. Michael Mooney (703)will process MIPR (DD Form 448) and provide Unit with MIPR Acceptance (DD Form 448-2) to show payment received.
4 Credit Card Processing Flow Chart Installation Food Program Management OfficeSubsistence purchased with the GPC card must be issued with proper supply procedures for accountability. If the subsistence is provided to the dining facility, it must be added to the inventory and accounted for on the kitchen requisition documents.Subsistence purchase for the Culinary Arts Program should be issued and accounted for by supply documentation within a Culinary Arts file for review and auditing procedures.Note 1: Review AR & DA Pam for authorized accountability procedures.Note 2: Standard Form – 1080 (Voucher for Transfers between Appropriations and/or Funds)Installation MPA LOA can be obtained from:Military Personnel DivisionATTN: SAFM-BUP-M,Mr. Michael Mooney(703)Installation use of GPC should be limited to Emergency issues only. DLA Prime Vendor is the primary source for obtaining subsistenceInstallation Food Program Managers (IFPM) are authorized to obtain a Government Purchase Card (GPC) for Subsistence purchases that is linked to a MPA Line of Accounting (LOA)IFPM should coordinate with the installation Government Purchase Card Program Coordinator within the Mission Installation Contracting Command (MICC) to establish a GPC that supports Subsistence purchases.The IFPM should provide the installation MPA LOA to the Government Purchase Card Coordinator to establish the funding of the IMPAC CardCompleted subsistence local purchases are supported with GPC. RM Prepares Manual 1080 Voucher transfer.Payment Note:The MPA LOA will not be recognized within GFEBS processing so payment will have to be a manual process through the GPC Coordinator/RM to DFAS-IN for payment to US Bank for the GPCFPMs should be prepared to provide the GPC Coordinator/RM with the bank statement, all purchase receipts , and a signed statement by the billing official that all purchases have been reviewed and verified for inclusion with the Standard Form 1080 to DFAS-IN for payment.Installation Food ProgramManagement OfficeBottled water should not be purchased with the GPC.