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Division of Student Affairs Sustainability Check-up July 2012.

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Presentation on theme: "Division of Student Affairs Sustainability Check-up July 2012."— Presentation transcript:

1 Division of Student Affairs Sustainability Check-up July 2012

2 Division of Student Affairs Sustainability Committee Sharon Blansett, Chair Michelle Alexander Tricia Cesarino John Duncan Gregg Henderschiedt Mickey Howard Terry MacDonald Layne Prebor Tracey Reeves Clark Slagle Sara Tanner

3 Contents Intro Method Executive Summary Responses Top 5 Sustainability Achievements 2009 – 2012 Future Directions

4 Intro The purpose of this project was to collect information about sustainability practices, efforts, programs, and education from all Division of Student Affairs (DSA) Departments. The information collected from the project is being used to report the present status of sustainability efforts within the DSA and to set future expectations and directions. The DSA Committee used the DSA Sustainability Expectations from July 2009 as a resource document.

5 Method Participants: Departments For the purposes of this project, DSA departments were identified and grouped in this manner: Office of the VP/ Florida Opportunity Scholars Career Resource Center Center for Leadership and Service/Multicultural and Diversity Affairs/Off Campus Life Counseling Center/GatorWell Dean of Students Office Housing and Residence Education J. Wayne Reitz Union Recreational Sports Student Activities/Student Legal Services

6 Method Participants: Individual Respondents All DSA Directors as well as department committee representatives in consultation with department sustainability contacts responded to Questions 2 – 9 (Director’s Efforts). Department committee representatives in consultation with department sustainability contacts responded to Questions 10 – 53 (Department Progress, Staff Efforts, Progress on 2009 – 2012 Goals).

7 Method Instrument Committee members created an online survey using Campus Labs technology. The questions in the survey were based on the DSA Sustainability Expectations from July This document relayed expectations and goals to be addressed by all DSA departments by July 2012.

8 Sections of Instrument Expectations/Goals for Directors Q Departments’ Progress Q Staff Efforts Q Progress on 2009 – 2012 Goals Q

9 Executive Summary Expectations/Goals for Directors In general, department representative/department sustainability contacts responses to questions #2 – 9 were consistent with or more favorable than the Directors’ self-assessments. The department representative/sustainability contacts’ responses are used in this report. Directors are making Average to Good progress.

10 Responses Expectations/Goals for Directors Directors reinforce recycling, reuse, and waste reduction expectations, training and education. 67% report Directors do this Most the Time or Always.

11 Responses Expectations/Goals for Directors Few Directors (33%) formally assign responsibility for sustainability programs and initiatives to staff members including assessing progress and performance during annual performance appraisals.

12 Responses Expectations/Goals for Directors 89% report that Directors support the purchase, installation, and/or maintenance of recycling receptacles in all areas managed by the departments. 100% report progress in waste reduction as Good or Excellent.

13 Responses Expectations/Goals for Directors 100% report appointing at least one representative to the DSA Sustainability Committee. 56% report appointing at least one representative to the UF Green Team (Captains).

14 Challenges Expectations/Goals for Directors Organizational Structure – Size of department – Organizational transitions/moves – Varying locations of staff w/in departments Ongoing training of staff (especially student staff). PPD serviced areas vs. DSA staff serviced areas.

15 Successes Expectations/Goals for Directors LEED certified new or EB buildings. Renovation/repairs have sustainable focus. Recycling receptacles placement throughout division. Office paper recycling very high throughout division. Purchasing practices align w/sustainable goals. Examples of competitions or progress on sustainable programs: – Eco-Challenge: Battle of the Halls – Shower Coach Challenge: Can You Take a 5 Minute Shower – Reusable cup/utensil programs – ReRev for 24 pieces of cardio

16 Executive Summary Departments’ Progress Departments’ progress is Average to Good in most areas. Notable exceptions that are Above Average: paper recycling, purchasing, pest management, construction/renovation/repair.

17 Responses Departments’ Progress Waste Reduction: 100% report Good or Excellent Progress.

18 Responses Departments’ Progress Energy & Water Conservation: 78% report Good or Excellent Progress. (11% Fair Progress and 11% N/A)

19 Responses Departments’ Progress Building Design & Project Standards 56% report Good or Excellent Progress. (45% N/A)

20 Responses Departments’ Progress Product Purchasing: 44% report Good or Excellent Progress. (56% N/A)

21 Responses Departments’ Progress Outdoor Environment: 33% report Good or Excellent Progress. (11% No Progress and 56% N/A)

22 Responses Departments’ Progress Reduce Use of Pesticides: 11% report Excellent Progress. (11% No Progress and 78% N/A)

23 Responses Departments’ Progress Reduce Use of Chemicals: 33% report Good or Excellent Progress. (67% N/A)

24 Challenges Departments’ Progress Challenges to Sustainable Practices Budget Constraints: – Sustainable products typically cost more – Tight budget times PPD serviced areas vs. DSA staff serviced areas.

25 Successes Departments’ Progress Sustainable Practice Successes LEED certified new or EB buildings. Renovation/repairs have sustainable focus. Recycling receptacles placement throughout division. Ink cartridge recycling. Stopped buying styrofoam. Electric: energy conservation messages on light fixtures, motion sensors, energy-efficient lights/fixtures. Water: waterless urinals, auto-flush/dual flush/low flush toilets, water bottle filling stations.

26 Successes Departments’ Progress Sustainable Practice Successes Purchasing: office supplies, green cleaning products, green chemicals. Outdoor: pavers, low maintenance plantings, rain barrels, composting, flower/veggie gardens, bio swales. Pesticides: IPM practices, Green Shield certified IPM, reduced use of pesticides on fields. Chemicals: Floor scrubbers that use water, microfiber reusable pads, green cleaning products, low VOC paint, slow release fertilizers on fields.

27 Executive Summary Staff Efforts Staff efforts in most areas are Average. Notable exceptions where staff efforts are Above Average or Excellent: recycling paper and corrugated packing materials, purchasing practices, print cartridge recycling, reuse of paper products, and confidential document destruction.

28 Responses Staff Efforts Staff recycles bottles and cans: 78% Most the Time or Always. (11 % Sometimes and 11% Seldom)

29 Responses Staff Efforts Staff recycles paper: 100% Most the Time or Always.

30 Responses Staff Efforts Staff recycles corrugated cardboard packing boxes: 100% Most the Time or Always.

31 Responses Staff Efforts Staff advises supervisor, building mgr., or PPD of locations where recycling receptacles are needed: 44% Always. ( 11 % Rarely, 11% Sometimes, 33% N/A)

32 Responses Staff Efforts Staff introduces new opportunities for water and energy conservation: 33% Always. 33% Rarely. (11% Seldom and 22% N/A)

33 Responses Staff Efforts Staff introduces new opportunities for waste recycling/reduction/reuse: 67% Most the Time or Always. (22% Sometimes and 11% Rarely)

34 Responses Staff Efforts Staff ensures provisions for recycling at department- sponsored events: 78% Most the Time or Always. (11% Sometimes and 11% Rarely)

35 Responses Staff Efforts Staff ensures provisions for recycling at department- sponsored events: 78% Most the Time or Always. (11% Sometimes and 11% Rarely)

36 Responses Staff Efforts Staff purchases products manufactured from recycled materials as cost and performance allow: 89% Most the Time or Always. (11% Sometimes)

37 Responses Staff Efforts Staff uses double-sided printing unless there are specific requirements for single-sided: 78% Most the Time or Always. (11% Sometimes and 11% Seldom)

38 Responses Staff Efforts Staff maintains paper recycling containers near printers and photocopy machines: 89% Always. (11% Seldom)

39 Responses Staff Efforts Staff recycles and reuses toner and print cartridges: 100% Most the Time or Always.

40 Responses Staff Efforts Staff reuses office supplies and equipment: 89% Most the Time or Always. (11% Sometimes)

41 Responses Staff Efforts Staff purchases computers and other equipment in compliance with sustainable purchasing directives: 78% Always. (22% N/A)

42 Responses Staff Efforts Staff purchases paper products comprised minimally of 30% post-consumer recycled material from local vendors: 89% Most the Time or Always. (11% Sometimes)

43 Responses Staff Efforts Staff is in compliance with UF confidential documents destruction policies: 100% Always.

44 Executive Summary Progress on 2009 – 2012 Goals Progress on 2009 – 2012 Goals is Average. Notable exceptions where progress is Above Average or Excellent: recycling, student-oriented processes are online or web-based, sustainable vehicle purchases (where applicable), and use green-cleaning practices and products (where applicable).

45 Responses Progress on 2009 – 2012 Goals Large-scale events are zero waste: 67% Sometimes or Most the Time. ( 22% Seldom and 11% Rarely)

46 Responses Progress on 2009 – 2012 Goals Student-oriented processes and info are online or web- based: 78% Most the Time. ( 22% Sometimes)

47 Responses Progress on 2009 – 2012 Goals Building Services staff practices green-cleaning technology and uses green-cleaning products: 33% Most the Time or Always. ( 56% N/A)

48 Responses Progress on 2009 – 2012 Goals Recycling: 89% Most the Time or Always. ( 11% Seldom)

49 Responses Progress on 2009 – 2012 Goals Standardized signatures: 67% Yes 33% No

50 Responses Progress on 2009 – 2012 Goals Staff encouraged/supported in use of alternative transportation at work and commuting: 67% Yes 33% No

51 Responses Progress on 2009 – 2012 Goals Non-student staff use alternative transportation (open- ended responses): Around 20 – 25% of the time -- 57% Don’t Know – 29% About 40% of the time – 14%

52 Responses Progress on 2009 – 2012 Goals New and replacement vehicle purchases are hybrids, flex fuel, or alternative transportation: 44% Yes 44% NA 11% No

53 Responses Progress on 2009 – 2012 Goals Department evaluated adjusted work schedules: 56% Yes 44% No

54 Responses Progress on 2009 – 2012 Goals Department evaluated staff recruitment policies for travel, food, accommodations, etc. to realize saving and reduce environmental impact: 67% Yes 33% No

55 Goals/Action Plans: Next 6 Months Evaluate search processes to minimize environmental impact. Consider and take action on adjusted work schedules during intersessions. Increase online processes and information. Encourage staff to participate in One Less Car and similar alternative transportation activities. Change wording to “be conscientious” vs. “evaluate” regarding sustainability goals/action plans. Push towards more zero waste large programs. Continue to pilot (and hopefully incorporate) more green cleaning products and practices. Utilize technologies (like Skype) for grad interviews and initial screening for professional candidates.

56 Top Achievements Online applications, processes, procedures, training, handbooks, marketing, information relay, advertisement, etc. Creation of I-pad technology support programs. Sustainable programming/training for staff and students. Commitment to purchasing promotional items (including t-shirts) that are made from recycled/reusable materials. BYO cups/utensils/plates programs. Buying compostable cups/utensils/plates. Not buying plastics. Key large programs – Family Weekend, Gator Mania, Spring Check-out Recycling Project, Shower Coach Can You Take a Five Minute Shower? Challenge, etc. -- commitments to reduce, recycle, reuse toward zero waste and to purchase recycled materials. Placement of recycling bins/receptacles in all areas served by DSA.

57 Top Achievements LEED certifications (EB and new construction.) Integrated Pest Management (IPM) certification (all campus housing). Green Lodging Facility certification (JWRU hotel). Partnerships with and participation in Office of Sustainability programs: One Less Car, Sustainable Solutions Awards, Common Reading Program, Food Fairs, Eco-Challenge: Battle of the Halls, Earth Day, Community Supported Agriculture (CSA) programs, etc. Instituted minimal paper accounting practices. Installed Variant Refrigerant Flow (VRF) systems. Electric conservation: motion sensors, upgraded CFL bulbs and fixtures, energy conservation education, light harvesting sun shades, solar dok charging station, ReRev cardio equipment, etc.

58 Top Achievements Water conservation: low-flow shower heads and faucets, motion sensing fixtures, waterless urinals, dual flush toilets, water conservation education, water bottle fillers for water fountains, etc. Floor care without chemical waxes or strippers.

59 Future Directions As part of this project, each department also listed five goals for 2012 – 2015 that are unique and specific to each department. The DSA Sustainability Committee will use the information gathered in this project to set DSA Sustainability Expectations for 2012 – 2015.


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