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FY 12/13 Tentative Operating Budget July 16, 2012 Michael J. Ortega, P.E., County Administrator Lois Klein, Finance Director.

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Presentation on theme: "FY 12/13 Tentative Operating Budget July 16, 2012 Michael J. Ortega, P.E., County Administrator Lois Klein, Finance Director."— Presentation transcript:

1 FY 12/13 Tentative Operating Budget July 16, 2012 Michael J. Ortega, P.E., County Administrator Lois Klein, Finance Director

2 Overall Budget Summary FY 12/13 General Fund Shortfall ~ $1.2M No change to Property Tax Rate Long Term Shortfall amount will depend on State Impact and Additional Revenue Reserves adequate to cover through FY 15/16 Decision Packages – some now, others later Continued focus on Strategic Plan implementation Continued focus on Pay for Performance - Compensation Plan –Employee Engagement through gain sharing important

3 FY 11/12 – Cash Balances Cash Carry Forward (General Fund) –FY 08/09 (Actual)$ 20,332,174 –FY 09/10 (Actual)$ 21,385,903 –FY 10/11 (Actual)$ 25,031,830 –FY 11/12 (Actual)$ 29,849,173 –FY 12/13 (Projected)$ 30,861,018 Available$ 12,861,018 Carryover to cover P/R, ALTCS AHCCCS and Ins.$ 18,000,000 * Accumulated $ 10.5M since FY 07/08 Cash Carry Forward (Other Funds) FY 10/11 CashRestrictedAvailable –Flood Control$ 4,692k$ 4,692k$ 0 –HURF$ 4,494k$ 4,494k$ 0 –½ Cent Sales Tax$ 11,742k$ 0$ 11,742k –Other Funds$ 12,763k$ 12,763k$ 0 –Library$ 853k$ 853k$ 0

4 Historical Revenues County Sales Tax - ActualBudget FY $ 7,305,000 FY $ 7,965,000 FY $ 7,965,000 FY $ 6,954,979 FY $ 6,604,979 FY 11-12Projected $ 6,800,000 FY 12-13Projected $ 6,800,000 State Sales Tax – ActualBudget FY $12,672,000 FY $13,052,000 FY $12,852,000 FY $10,560,000 FY $10,060,000 FY 11-12Projected $10,710,000 FY 12-13Projected $11,200,000

5 FY 12/13 – 15/16 Projections Item FY 12/13 FY 13/14 FY 14/15 FY 15/16 Revenue Change Property Tax $ (300,000) $ (500,000) $ (200,000) $ 200,000 Sales Tax 490, ,000 Land Sales (70,000) VLT 200,000 (100,000) (150,000) Interest - 50,000 Other (174,000) Expenses Retirement 513, ,000 Fuel 183, , ,000 Health Insurance - 300,000 Medical Examiner 220,000 50, Comp Plan - 300,000 Utilities - 20,000 CHS (Loss - 25%) 437, ALTCS Pymt 100,000 Prop ¢ Tax - 500, ,000 - Total Shortfall/Fiscal Year $ (1,207,750) $ (2,270,000) $ (1,820,000) $ (820,000)

6 Cash Flow FY 11/12 – FY 15/16 Item FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 Total Shortfall/Fiscal Year $ (1,207,750) $ (2,270,000) $ (1,820,000) $ (820,000) No Cash Carry Forward Total Shortfall/Fiscal Year $ (1,207,750) $ (3,477,750) $ (5,297,750) $ (6,117,750) Using Cash Carry Forward FY 11/ /16 Cash Flow $ 10,500,000 $ 9,292,250 $ 7,022,250 $ 5,202,250 $ 4,382,250

7 FY 12/13 General Fund Summary of Changes Please note shortfall does not include requests from Departments/Offices Item FY 12/13 Revenue Change Property Tax $ (300,000) Sales Tax 490,000 Land Sales (70,000) VLT 200,000 Other (174,000) Expenses Retirement 513,000 Fuel 183,750 Medical Examiner 220,000 CHS (Loss - 25%) 437,000 Total Shortfall/Fiscal Year $ (1,207,750)

8 FY 12/13 Budget Issues Revenues –Property tax rate – reduced assessed values –Sales Tax – CSA recommending 10% increase Expenses –Fuel 360k gal – gas ($4.25/gal), 355k gal – diesel ($4.50/gal) –Retirement Costs –Medical Examiner Potential issues –Additional State Hits –Indigent Defense Capital Cases ($1.5M) –Fuel Volatility –Sales Tax Volatility –Loss of Grants – HIDTA, Byrne – SO and CAO –Medical Examiner – unknown costs

9 FTE’s –Allocated FY 11/ –Proposed Changes FY 12/13 Health Dept (Reduction)1 –Proposed FY 12/13971* * Frozen Vacancies/Requests from Depts./Offices not included FY 12/13 Personnel Fiscal Year FTE Count 06/07 1,102 07/08 1,113 08/09 1,123 09/10 1,113 10/11 1,096 11/12 972

10 Primary Property Tax Rate FY 12/13 Rate –$2.6276/$100 $ (300k) Rate unchanged from FY 11/12 $ 0.01 = $ 104k in revenue to GF

11 Secondary Property Tax Rates Library District –FY 12/13 Rate$ /$100($ 44,404) Rate unchanged from FY 11/12 –$ 0.01 = $ 106k Flood Control District –FY 12/13 Rate$ /$100($ 78,836) Rate unchanged from FY 11/12 –$ 0.01 = $ 90k

12 ½ ¢ Cent Sales Tax Summary FY 11/12NEW 1/2%Interest From Other CARRYOVERCENT $$Of FundsTOTAL EXPENSES: General Fund Budgets 10003,171, %$3,171,934 Economic Devel. Fund %$704 Solid Waste (Fund 505)0244, %$244,115 IT Computer replacement0200, %$200,000 IT Capital (Fund 450)183,526200, %5,0000$388,526 GIS Capital (Fund 450)9, %$9,000 Communications (Fund 450)32, %$32,981 Wireless (Fund 450)75, %$75,773 Highways0300, %$300,000 Capital Projects (Fund 400)344,793879, %0126,855$1,351,048 Undesignated (Fund 400)$11,742,0061,804, %50,0000$13,596,557 GRAND TOTAL CAPITAL PROJECTS$12,388,783$6,800, %$55,000$126,855$19,370,638

13 Decision Packages See attached list –One time expenses vs. ongoing $1.8M in 1/2¢ Sales Tax as undesignated –Includes $1.0M for Highways Projects –$900k available for DPs Will request submittals for DPs later in fiscal year

14 FY 12/13 Budget Recommendations ItemAmount Property Tax Rate (No Change)($ 300k) Use FY 11/12 CCF$ 1.4M Fuel - $1/gal – reserves$ 245k Risk Management – reserves$ 200k Hazard Abatement – ½ ¢ sales tax$ 150k Comp Plan – Salary Savings (Carry Forward)$ 200k One-time distribution (CCF)$ 1.5M Use of CCF for Highways (HURF)$ 1.0M Decision Packages (As outlined)

15 Schedule Budget Team meetings with Depts. Complete Follow up Work Session with BOS Complete Tentative Budget to BOS (Final Review)7/16/12 Final Budget adopted by BOS8/06/12 Tax Rates & Levies adopted8/20/12


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