Presentation on theme: "1 Employee Hiring and Processing Infotypes Common Date Specification Types 01Anniversary Date 02Appointment Date 03Original Hire Date 04Prior PID Date."— Presentation transcript:
1 Employee Hiring and Processing Infotypes Common Date Specification Types 01Anniversary Date 02Appointment Date 03Original Hire Date 04Prior PID Date 05Seniority Date 07Unbroken Service Date 08WMS Review Date 13Prsnl HolidayElgblty Commonly Used Infotypes Infotype NameInfotype #Information Included ActionsIT0000Hire Action and Reason, Position, Personnel Area Organizational Assignment IT0001Position, Job, Contract Status Personal DataIT0002First Name, Last Name, SSN, Date of Birth AddressesIT0006Street No., Telephone # Planned Working TimeIT0007Work Schedule, Employee Percent Basic PayIT0008Salary, Next Increase Date Contract ElementsIT0016State service status Monitoring of TasksIT0019Task Types, Task Dates EducationIT0022Institute, Training, Certificates Date SpecificationsIT0041Important employee dates (Anniversary, Seniority) Additional Personal DataIT0077Ethnicity, Disability, Veteran Status Last Updated: January 2008 Planned Working Time infotype (0007) - Additional Time Date ID Field 00Normal Leave Accrual 01No Leave Accrual 02Sick Leave Accrual Only
2 PA40 – Personnel Actions New Hire Change of Status Concurrent Employment Appointment Change Quick Hire Separation Rehire Paid Leave of Absence Unpaid Leave of Absence Return from Leave of Absence Common Appointment Change Reasons for Actions 03In-Training Appointment 04WMS Acting Appointment 10Classified to Exempt 11Complete In-Training Level 12Complete In-Training Series 13Demotion - Disciplinary 18Elevation 24Exempt Appointment 25Extend Probationary Period 26Extend Trial Service Period 27Extension of Temp/Nonperm Appointment 31Realloc/Reclass Appointment 54Status Change 58Transfer Appointment 59Non-Perm. Limited 62Change in EESubgroup 63Change in EEgroup Common LWOP Reasons for Actions 11LWOP –Educational 15LWOP – L&I 16LWOP – Leave w/o Pay 18LWOP – Medical 23LWOP – Suspension 26LWOP - Maternity Common Reasons for New Hire Actions 02Probationary Appointment 03WMS Acting Appointment 11In-Training Appointment 12Non-Perm. On Call 13Project Appointment 14Seasonal Appointment 18Non-Perm. Limited Employee Hiring and Processing Reason Codes Common Separation Reasons for Actions 01Abandonment of Position 07Dismissal 15Moving from Vicinity 20Resign – Illness 21Resign – Other 23Retirement 29Seasonal Separation 41Term of Project Last Updated: January 2008
3 Employee Hiring and Processing Transaction Codes Common Transactions Codes PA10Display Personnel File (display all infotypes in an employee’s file) PA20Display Infotype (display one infotype for one employee) PA30Maintain Infotype PA40Personnel Actions Add transaction codes to your Favorites Menu 1.Drill-down to the transaction code you wish to add. 2.Menu Bar Favorites Add, or click on the toolbar 3.The transaction is added to your Favorites Menu. NOTE: You can also drag and drop transactions into your Favorites Menu. Function Keys (Create) Use to create new record information. (Copy) Use to update an existing record while maintaining history. (Change) Use to change an existing record. –Commonly for mistakes or corrections. Available Resources Customer Support website: http://www.dop.wa.gov/HRMS/Customersupport OLQR: http://win-shrweb.dis.wa.gov/olqr/nav/index.htm Last Updated: January 2008
4 Employee Hiring and Processing Reports Report NameTransaction CodeUse Actions ReportZHR_RPTPA457 Use to identify what positions in the organization need to be filled and Identify new hires, transfers and/or separations within the organization. Task MonitoringS_PH0_48000450 Use to identify what tasks have been created on Monitoring of Task infotype (0019). Reference Personnel Number S_AHR_61016358 Use to identify employees in the personnel area that have Reference Personnel Number (two or more personnel numbers). Non State Employee Report ZHR_RPTPA765 Use the report to show employee based data for employees in merit system 9. Report shows position code, name, agency, county, job class, job title, current status and date effective, appointment date. Flexible Employee Data Report ZHR_RPTPAN02 S_AHR_61016362 Use to create ADHOC reports. WMS Employee ReportZHR_RPTPA802 Use to identify WMS employees in the agency and their information. Personnel Actions Process ZHR_RPTPA200 Use to display types of Personnel Actions that were created. Movement – Turnover Report ZHR_RPTPYU26 Use to identify employees who have transferred between agencies or sub-agencies Last Updated: January 2008
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