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Responsibilities of Club Officers The Board of the club is responsible for the smooth running of the club However, the administrative running of the club.

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Presentation on theme: "Responsibilities of Club Officers The Board of the club is responsible for the smooth running of the club However, the administrative running of the club."— Presentation transcript:

1 Responsibilities of Club Officers The Board of the club is responsible for the smooth running of the club However, the administrative running of the club falls on the shoulders of 3 people: President, Secretary and Treasurer but Primarily by the Secretary Therefore, the role of Secretary a most critical one

2 Responsibilities of Club Officers It is their responsibility to ensure:- - Minutes of Board Meetings are kept - All correspondence is responded to - All Accounts are paid on time - All dues are collected from members - All dues are paid to RI & District on time

3 Responsibilities of Club Officers WHAT TO SEND TO WHOM & WHEN Club Bulletins – One copy each week to: (Preferably electronically) 1.DG Greg Brown - 2.DGE Geoff Tancred- 3.DGN 4.Your Assistant Governor 5.District Secretary 6.Other Presidents in your Group

4 Responsibilities of Club Officers WHAT TO SEND TO WHOM & WHEN District Dues: Dues of $80.00 per active member are payable in 2 equal Payments of $40.00 on 1st July & 1st January to: The District Treasurer, Bob Parsons PO Box 40 YANCO NSW 2703

5 Responsibilities of Club Officers WHAT TO SEND TO WHOM & WHEN Payment in $AUS (at exchange rate to be advised), plus 10% GST, together with completed copies of Semi-Annual Report (SAR) and an updated copy of your club’s Membership Listing is to be sent to: RI Per Capita Dues: RI Dues are due and payable on 1st July & 1st January as invoiced by RI. (The amount will be in $US). Rotary International South Pacific & Philippines Office, PO Box 1415 PARRAMATTA NSW 2124

6 Responsibilities of Club Officers WHAT TO SEND TO WHOM & WHEN Details of new members, deceased members, resignations and terminations are to be advised: Membership Reporting: NB: This information is to be updated as and when it occurs Rotary International South Pacific & Philippines Office, PO Box 1415 PARRAMATTA NSW 2124 Or Post to: Online via ClubRunner

7 Responsibilities of Club Officers WHAT TO DO & WHEN Following your club’s AGM it is essential that details of all incoming Club Officers be updated. NB: This information is to be updated as and when it occurs Online via ClubRunner Report Incoming Club Officers This is necessary so that after the 30 th June membership details can be updated in the next year If there is any change to incoming officers before the changeover then those changes need to be updated

8 The Semi-Annual Report (SAR) What What? club dues to RI Documents used to calculate and pay Member Access

9 JAN 1 The Semi-Annual Report (SAR) When? JULY 1 Payable upon receipt

10 How? Please fill in and return to RI: The Semi-Annual Report (SAR)

11 The Collection Cycle Dec Jun 1 Jan 1 Jul Nov May Dec Jun Oct Apr Sep Mar Aug Feb Jan Jul Nov May Update membership 1 month before SAR Dues payable upon receipt of the SAR Dues not paid Reminder sent to club secretary Dues not paid Club terminated 6 Months

12 With your dues, we can: The Semi-Annual Report (SAR) Why pay dues?

13 With your dues, we can: The Semi-Annual Report (SAR) Administer Programs

14 With your dues, we can: The Semi-Annual Report (SAR) Support your District Governor

15 With your dues, we can: The Semi-Annual Report (SAR)

16 Report Incoming Club Officers DEC 31 Member Access

17 Report Incoming Club Officers DEC 31 Why is this important? Clubs receive RI correspondence Access rights for Member Access


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