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New solutions for transnational access to secure use files David Schiller (IAB) Richard Welpton (UKDA) Microdata Access in European Countries – Cooperation.

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Presentation on theme: "New solutions for transnational access to secure use files David Schiller (IAB) Richard Welpton (UKDA) Microdata Access in European Countries – Cooperation."— Presentation transcript:

1 New solutions for transnational access to secure use files David Schiller (IAB) Richard Welpton (UKDA) Microdata Access in European Countries – Cooperation between National Statistical Institutes and Data Archives, Athens, October 16-17, 2014

2 Cooperation between an National Statistical Authority and an CESSDA Data Archive Agreement between IAB, Nuremberg and UKDA, Colchester about access to Secure Use Files 2

3 Institute for Employment Research (IAB) Research Data Centre (FDZ) of the German Federal Employment Agency (BA) at the Institute for Employment Research (IAB)  BA = National Statistical Authority Responsible law: German Social Code Book Detailed labour market data on institutions, persons and households (secure use files) Access via guest stay and remote execution  Guest stay: data stays in Nuremberg access via remote desktop solution form “locations” (currently only in Germany)

4 UK Data Archive (UKDA) Provides access to Secure Use Files via UKDA Secure Lab Responsible law: depends on data owner  Secure Lab provides access to data from 6 different data owners within UK (one of them ONS) Provides access to confidential/sensitive information:  Business organisations, social survey data, administative records, children and young people Access via Remote Desktop (to academic researchers at their institutions in the UK – almost 600 users)

5 Short description of the solution UKDA, United Kingdom IAB, Germany Remote Desktop based on Citrix – users can work “live”. Safe Rooms within the facilities of both partners. Agreement between partners to undertake services. Achievement: First European location to work with IAB data outside of Germany. First European location to work with UKDA data outside the UK.

6 Intended results – working with NSIs

7 What had to be done Similar institutions but different workflows and understandings  Spoke to each other  Saw equivalences in how things are done  Found a common understanding  Set up a reciprocal Memorandum of Understanding (MoU)  This MoU can be used as a template for  further extension of existing solution and  new partnerships using safe room remote access solutions All findings will be available at

8 The Memorandum of Understanding (MoU) Equivalence, Trust, Reciprocal Content of the MoU: Services of Parties (The basic MoU) Description of Safe Room Remote Desktop Service Application process Available research data Fees Relevant legislative texts Pledge on Data Secrecy

9 Obstacles No common language No law for transnational access  Law of country where data is stored vs. law of country where data is accessed Trust is hard to measure and validate for the people in charge of data protection  need to demonstrate ‘equivalence’ Need for compromising in a working environment Accreditation of the system  Penetration tests; international standards (ISO 27001); IT security tests……providing confidence UK researcher need training; IAB users not

10 Next Steps Get it up and running – likely within this year Extend the solutions with more partners (CASD, France; CBS, Netherlands) Use the MoU to create an consortium agreement  Need for a European wide agreement about transnational access Build technical frameworks that supports transnational access to confidential data  (Proof of Concept is on the way)

11 European Remote Access Network (EuRAN)

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13 Questions & Comments Agreement between IAB, Nuremberg and UKDA, Colchester about access to Secure Use Files 13

14 Thanks for Listening Questions & comments Website:http://www.dwbproject.org/http://www.dwbproject.org/


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