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Missouri State University’s General Counsels Office Chelsea Clark, Robin Hamilton, Riley O’Dell, and Alex Owens.

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Presentation on theme: "Missouri State University’s General Counsels Office Chelsea Clark, Robin Hamilton, Riley O’Dell, and Alex Owens."— Presentation transcript:

1 Missouri State University’s General Counsels Office Chelsea Clark, Robin Hamilton, Riley O’Dell, and Alex Owens

2 Data Collection Interviews Interviews Ed Choate – Director of Human Resources Ed Choate – Director of Human Resources Chris Craig – Associate Provost Chris Craig – Associate Provost Ryan DeBoef - Legal Counsel Ryan DeBoef - Legal Counsel Penni Groves – General Counsel Penni Groves – General Counsel Belinda McCarthy – Former Missouri State Provost and Current Professor Belinda McCarthy – Former Missouri State Provost and Current Professor TJ Phinney – Part Time Administrative Assistant TJ Phinney – Part Time Administrative Assistant Clif Smart – Former Missouri State General Counsel and Current Preisdent Clif Smart – Former Missouri State General Counsel and Current Preisdent Lisa Taylor – Paralegal Lisa Taylor – Paralegal Artifacts Collection - Pictures of Office Artifacts Collection - Pictures of Office

3 This unit is in charge of “assisting with university compliance with Federal and State laws providing legal advise to administrators, and assisting university employees, and carrying out tasks assigned by the Board of Governors and President of Missouri State University” (Provost Communiqué, 2012). (Provost Communiqué, 2012).

4 History John BlackJohn Black Clif SmartClif Smart Penni GrovesPenni Groves Office is unique because manyOffice is unique because many large universities rely on outside large universities rely on outside counsel versus having a team of counsel versus having a team of lawyers directly working for the lawyers directly working for the university university

5 Organizational Structure Board of Governors Paralegal Lisa Taylor Legal Counsel Ryan Deboef Admin. Assistant TJ Phinney General Counsel Penni Groves System President Cliff Smart

6 Office Structure Penni Groves General Counsel Lead Legal Counsel for MSU Represents Board of Governors, University Administration and Faculty Serves as a sounding board for all legal decisions for policy changes at MSU in order to minimize litigation Member of Administrative Counsel and other committees

7 Office Structure Ryan DeBoef Legal Counsel Serves as a sounding board for all legal decisions for policy changes at MSU in order to minimize litigation Focuses on the division student affairs Member of VP Staff and Behavioral Intervention Team

8 Office Structure Lisa Taylor – ParalegalLisa Taylor – Paralegal Clerical tasks – budgetingClerical tasks – budgeting Coordinates meetings Coordinates meetings Draft writer for legal language of new policies and contractsDraft writer for legal language of new policies and contracts TJ Phinney – Administrative Assistant Answers phones Welcomes guests and visitors Clerical tasks

9 Style Leadership Approach Combines two different types of behaviors – task and relationshipCombines two different types of behaviors – task and relationship Task Behaviors include facilitating goals and accomplishing tasksTask Behaviors include facilitating goals and accomplishing tasks Relationship Behaviors include those that build positive moral amongst subordinates and collegesRelationship Behaviors include those that build positive moral amongst subordinates and colleges

10 Leadership Approach of Penni Groves Team Management (9,9)Team Management (9,9) Collaborative, prefers face to face communication, trusts her colleaguesCollaborative, prefers face to face communication, trusts her colleagues “Penni is very hands-on and she wants to know what is going on. If it involves this department, she wants to know, and for good reason.” – Lisa Taylor“Penni is very hands-on and she wants to know what is going on. If it involves this department, she wants to know, and for good reason.” – Lisa Taylor “Even though I have a great deal of respect for Ryan, he still works for me.” – Penni Groves“Even though I have a great deal of respect for Ryan, he still works for me.” – Penni Groves

11 Leadership Approach of Ryan Deboef Country Club (1, 9)Country Club (1, 9) Laid back, easy going, does not worry about how goals are accomplished, uses humorLaid back, easy going, does not worry about how goals are accomplished, uses humor “I don’t make mountains out of molehills. I'm very hands-off. I don’t care how it gets done, just as long as it gets done.” – Ryan DeBoef“I don’t make mountains out of molehills. I'm very hands-off. I don’t care how it gets done, just as long as it gets done.” – Ryan DeBoef “You give your advice, and you don’t get too concerned with whether your advice gets followed or not.” – Ryan DeBoef“You give your advice, and you don’t get too concerned with whether your advice gets followed or not.” – Ryan DeBoef

12 Bureaucracy Organizational Approach The Bureaucracy approach is hierarchal in nature. It position individuals with authority to use a top-down structure for completing organizational tasks, maintain order, and remain consistent. It includes the following aspects: The Bureaucracy approach is hierarchal in nature. It position individuals with authority to use a top-down structure for completing organizational tasks, maintain order, and remain consistent. It includes the following aspects: Appointment of StaffAppointment of Staff AuthorityAuthority CommunicationCommunication Decision MakingDecision Making Ways of OperatingWays of Operating Labor Organization Span of Control Stability of Personnel Centralization/ Decentralization

13 New Science Organizational Approach The New Science Approach is rooted in relationships and open communication within an organization. It is holistic and allows employees to have autonomy with organization’s tasks and projects. This approach includes the following aspects: NondulisticNondulistic Trust and cooperationTrust and cooperation CommunicationCommunication PowerPower LeadershipLeadership

14 Bureaucracy and The General Counsels Office “If Penni tells me what to do, I have to do it, or she will fire me” - Ryan DeBoef“If Penni tells me what to do, I have to do it, or she will fire me” - Ryan DeBoef “At the end of the day I still sign [Ryan’s] times sheets” – Penni Groves“At the end of the day I still sign [Ryan’s] times sheets” – Penni Groves Attorney – client privilegeAttorney – client privilege Clif SmartClif Smart From the outside looking in the office appears to be closed off and secretiveFrom the outside looking in the office appears to be closed off and secretive

15 New Science and THe General Counsel’s Office TransparencyTransparency Supportive AtmosphereSupportive Atmosphere CommunicationCommunication “No matter what the situation is, we always try to have each other’s backs” – Ryan DeBoef“No matter what the situation is, we always try to have each other’s backs” – Ryan DeBoef First come First ServeFirst come First Serve

16 Leadership Impact Common thread of the General Counsel Office – Penni GrovesCommon thread of the General Counsel Office – Penni Groves Personal and Professional RelationshipsPersonal and Professional Relationships Presence with Other OfficesPresence with Other Offices CommunicationCommunication Office Buy–inOffice Buy–in

17 Culture and Martin “Culture is the set of important understandings (often unstated) that members of a community share in common”“Culture is the set of important understandings (often unstated) that members of a community share in common” Technical Jargon is task orientated and appears to be emotionally neutralTechnical Jargon is task orientated and appears to be emotionally neutral Attorney Client PrivilegeAttorney Client Privilege Secret and stilted environmentSecret and stilted environment Physical Arrangement – dress in the office, secure environmentPhysical Arrangement – dress in the office, secure environment Buying and Sharing of the CultureBuying and Sharing of the Culture

18 References

19 Questions and Comments


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