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Mid Career Training to MTS 1.1.1. HISTORY of Post Office  Use of pigeon in the reign of Mughal Raj  Messengers were used by many kingdoms to convey.

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Presentation on theme: "Mid Career Training to MTS 1.1.1. HISTORY of Post Office  Use of pigeon in the reign of Mughal Raj  Messengers were used by many kingdoms to convey."— Presentation transcript:

1 Mid Career Training to MTS 1.1.1

2 HISTORY of Post Office  Use of pigeon in the reign of Mughal Raj  Messengers were used by many kingdoms to convey message  Runners (carrying spear with bell)  India Post the oldest organization came into existence in 1854 i.e. 160 years old 1.1.2

3 OUR DEPARTMENT(History) PPT1.1.2Rule No : Rest Houses located in forest areas were known as Dak Bungalow, where the Dak runners used to take rest. In British Era, Collector used to hand over the charge of district to the Postmaster. Postal Department started to use the services of Railways for carrying mail from 1854 when Railways started its service from Thane to Mumbai.

4 OUR DEPARTMENT India Post is the Largest and Oldest Postal system in the world. DOP comprises of two wings i.e. Postal & Railway Mail Service. It is having a net work of 1,54856 Post Offices out of which15736 are in urban and 1,39164 are in Rural areas known as Branch Post Offices A Post office serves Sq. KMs. covering 8086 people on an average in India in urban and 6124 in rural. PPT1.1.2Rule No :

5 OUR DEPARTMENT DOP is one of the oldest department of central government i.e. Govt. of India. It is the largest postal network in the world. DOP works under Ministry of Communication and Information Technology with its H.Q.at Dak Bhawan, New-Delhi. We feel proud to be the part of one of the most honest and dedicated work force in India. PPT1.1.2Rule No :

6 BRAINSTORMING 6

7 India Post 1.1.7

8 Our Vision: Our Vision: India Post’s products and services will be the customer’s first choice

9  To sustain its position as the largest postal network in the world touching the lives of every citizen in the country.  To provide mail parcel, money transfer, banking, insurance and retail services with speed & reliability.  To provide services to the customers on value – for – money basis.  To ensure that the employees are proud to be its main strength and serve its customers with a human touch.  To continue to deliver social security services and to enable last mile connectivity as a Government of India platform. Our Mission 1.1.9

10 LOGO OF INDIA POST

11 BRANDING India Post logo a visual link in communication It’s the corporate identity of India Post Wings show conscious efforts to maintain continuity of communication Its represents dynamism, Speed, elevation, aspiration and action Bhartiya Dak in Hindi & India Post in English depicts corporate name Red colour its traditional association with postal services & embodies passion, power & commitment Orange communicates hope, joy & happiness

12 Exercise Solve EXERCISE

13 Ministry Of Communication & IT Ministry Of State (C) Ministry Of State (C) Secretary / Director General /Chairman Postal Service Board Member (Technology ) Member (Personnel) Member (PLI) & Chairman (Investment Board) Member (HRD)) Member (Operations) Member (Planning) Organizational Structure DDG, ADG Joint Secretary & FA

14 Secretary / D. G. Posts / Chairman Postal Services Board Base Circle 56 APO99 APO FPO Circle CPMG PTCREGION DIVISION SUB Div HO SO BO RAKNPA PLI directorate BD Directorate Postal Service Board

15 Administrative Structure DIRECTORATE CIRCLE REGION Chief Postmaster General Director General Posts Postmaster General POSTAL DIVISIONS SSPO’s / SPOs DISTRICTS CIRCLE STAMP DEPOT POSTAL STORE DEPOT MAIL MOTOR SERVICE RMS DIVISIONS ARMY POSTAL SERVICE INDIA STATE Superintendent Manager Superintendent POSTAL SUB DIVISIONS RMS SUB DIVISIONS IP / ASP IRM / ASRM DISTRICTS P & T Dispensary

16 Administrative Structure …  The country is divided into 22 Postal Circles headed by CPMG / Principal CPMG.  Each Postal Circle is divided into Regions.  A Postmaster General is in charge of each region.  Every Postal Region has Postal and RMS divisions.  SP/SSP is the head of the Postal Division.  SRM/SSRM is the head of RMS Division.  Each Circle will have Circle Stamp Depot., which gets stamps from Security Press and distribute it to Head Post Offices.  Postal Stores Depots in different regions of the Circle supply forms and stationery to Postal and RMS offices

17 Operational Structure (Postal) HEAD POST OFFICE EXTRA DEPARTMENTAL BRANCH POST OFFICES (In Rural Area) DEPARTMENTAL TOWN SUB OFFICES DEPARTMENTAL RURAL SUB OFFICES

18 OPERATIVE SET UP - POST OFFICES Head Office –  It is the Chief of a group of PO’s consisting of itself and its subordinate offices called SO’s & BO’s.  The Monetary transactions of the group are consolidated in the Head Office.  It may be in charge of a Higher Selection Grade (HSGII) Postmaster, HSG-I Postmaster or a Senior Postmaster (Gazetted).  The principal HPO at the circle Head quarters is called General Post Office (GPO) Sub post office  It is a Post Office subordinate to a H.O.  Its monetary transactions are incorporated in the accounts of its H.O.  The Officer in charge of a SO is called Sub Postmaster (SPM)

19 Types of Sub Post Offices -  ‘C’ class SO: A SO without PA only with one SPM.  B class SO: SO with one SPM and one PA  A class SO: SO with one SPM and two PAs.  LSG SO: SO with one SPM and three or more PAs  Town SO: A sub office in a town or its suburbs where there is also a Head Office

20 Night Post Office :  Some important Post Offices have extended working hours up to 8.30 pm on weekdays.  On Sundays and holidays they work for limited hours but not beyond 6.00 pm.  Such post offices are called Night Post Offices. Branch Office –  Lower than in status than Sub Office.  It is in direct account with a Head Office or a Sub Office.  The monetary transactions of BO are incorporated in the accounts of its Account Office

21 No-delivery PO -  A Post office which does not perform delivery work. Army PO -  These Post Offices serve defense personnel. These are also known as Central Base PO.  There are two CBPO. One at Delhi (1 CBPO or c/o 56 APO) and other at Calcutta (2 CBPO or c/o 99 APO) HO status. FPO -  Field POs are coming under 1 CBPO or 2 CBPO. Sub Office status. Foreign PO -  Foreign POs deal with the incoming and outgoing foreign mail

22 Exercise Solve EXERCISE

23 Operational Structure (RMS) RECORD OFFICE HEAD RECORD OFFICERECORD OFFICESUB RECORD OFFICE SORTING MAIL OFFICETRANSIT MAIL OFFICE MAIL OFFICE SECTIONS

24 24 POSTAL NETWORK AT A GLANCE (As on Total Number of Postal Circles 22 2 Total Number of Postal Regions 37 3 Total Number of Postal Divisions Total Number of Circle Stamp Depots 17 5 Total Number of Postal Store Depots 46 6 Total Number of RMS Divisions 68 7 Total Number of Postal Training Centres 6 8 Total Number of Post Offices in the Country 154,822 9 Total Number of Post Offices in Rural Areas 139, Total Number of Post Offices in Urban Areas 15, Total Number of GPO Number of Head Post Offices Number of Sub Post Offices 24, Number of ED Branch Post Offices 129, Number of Delivery Post Offices 146, Number of Post Offices with Telegraph facility Number of Night Post Offices Speed Post Sorting Hubs in the Country Total Number of Countries covered under International Speed Post (Merchandise & documents - both) Number of Countries covered under International Speed Post (documents only) Population served by a Post Office in 2012 $ 7, Population served by a Post Office in 2012 (in Rural Area) $ 6, Population served by a Post Office in 2012 (in Urban Area) $ 24, Area served by a Post Office (Sq. Km.) in Average distance to be travelled for Postal facilities (in Km.) 2.60 $ as per estimated population 2012

25 Postal Accounts Offices:  Our department handles huge amount of cash which either belongs to the customers or which has to be credited to the government accounts.  For the purpose of auditing the accounts of the department of post there are postal accounts offices.  Here is a list of all the Postal Accounts Offices, their abbreviations and their jurisdiction.  Every Head Post Office should send periodical returns of various accounts items to the Accounts Office of its area

26 Name of Postal Accounts Office AreaAbbreviation 1 AmbalaHaryanaA B 2 AhmedabadGujaratAH 3 BangaloreKarnatakaBG 4 BhopalMadhya PradeshBH 5 CalcuttaWest Bengal C 6 CuttackOrissaCK 7 DelhiDelhi D 8 HyderabadAndhra Pradesh H 9 JaipurRajasthan J 10 KapurthalaJ & K, Punjab K 11 LucknowUttar Pradesh L

27 Name of Postal Accounts Office AreaAbbreviation 12 ChennaiTamilnadu CH 13 NagpurMaharashtra, APS N 14 PatnaBihar, Jharkhand P 15 SundernagarHimachal PradeshS 16 TiruvananthapuramKeralaT 17 GuwahatiAssamG 18 Jammu TawiJ & KJT 19 RaipurChattisgarhR 21 ShillongNorth EasternSH 22 DehradunUttarakhandDE

28 Accounting network of the post offices Postal Account office Responsible for incorporating account of all HOs in circle Head Post Office Supplies cash, stamp, IPOs, certificates, passbooks, recpt bks Head Post Office Consolidation of account of subordinate offices Sub Post Office SO is placed in account with HO B ranch Post Office Having limited powers of Saving Bank and Booking of postal articles Branch Post Office Can be directly under Sub Office which is called its Account Office Sub Post Office Submits its Daily A/C to Head Post Office Branch Post Office Submits Daily Account to its account office i.e. SO Branch Post Office Sub account branch of account office monitors its functioning Sub Post Office Consolidate the transactions of BO also into its accounts Head Post Office Submits returns and accounts to concerned PAO

29 Exercise Solve EXERCISE

30 1.1.30


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