2 Use of pigeon in the reign of Mughal Raj HISTORY of Post OfficeUse of pigeon in the reign of Mughal RajMessengers were used by many kingdoms to convey messageRunners (carrying spear with bell)India Post the oldest organization came into existence in 1854 i.e. 160 years old
3 OUR DEPARTMENT(History) Rest Houses located in forest areas were known as Dak Bungalow, where the Dak runners used to take rest.In British Era, Collector used to hand over the charge of district to the Postmaster.Postal Department started to use the services of Railways for carrying mail from 1854 when Railways started its service from Thane to Mumbai.PPT1.1.2Rule No :
4 OUR DEPARTMENTIndia Post is the Largest and Oldest Postal system in the world.DOP comprises of two wings i.e. Postal & Railway Mail Service.It is having a net work of 1,54856 Post Offices out of which15736 are in urban and 1,39164 are in Rural areas known as Branch Post OfficesA Post office serves Sq. KMs. covering 8086 people on an average in India in urban and 6124 in rural.PPT1.1.2Rule No :
5 OUR DEPARTMENTDOP is one of the oldest department of central government i.e. Govt. of India.It is the largest postal network in the world.DOP works under Ministry of Communication and Information Technology with its H.Q.at Dak Bhawan, New-Delhi.We feel proud to be the part of one of the most honest and dedicated work force in India.PPT1.1.2Rule No :
8 Our Vision:India Post’s products and services will be the customer’s first choice.
9 Our Mission To sustain its position as the largest postal network in the world touching the lives of every citizen in thecountry.To provide mail parcel, money transfer, banking,insurance and retail services with speed & reliability.To provide services to the customers on value – for –money basis.To ensure that the employees are proud to be its mainstrength and serve its customers with a human touch.To continue to deliver social security services and toenable last mile connectivity as a Government of Indiaplatform.
11 BRANDING India Post logo a visual link in communication It’s the corporate identity of India PostWings show conscious efforts to maintain continuity of communicationIts represents dynamism, Speed, elevation, aspiration and actionBhartiya Dak in Hindi & India Post in English depicts corporate nameRed colour its traditional association with postal services & embodies passion, power & commitmentOrange communicates hope, joy & happiness
13 Organizational Structure Ministry Of Communication & ITMinistry Of State (C)Secretary / Director General /Chairman Postal Service BoardMember (Technology)Member (Personnel)Member (PLI) & Chairman(Investment Board)Member (HRD))Member (Operations)Member (Planning)Joint Secretary & FADDG, ADG
14 Chairman Postal Services Board Secretary / D. G. Posts /Chairman Postal Services BoardPostal Service BoardBase Circle56 APO99 APOFPOCircle CPMGPTCREGIONDIVISIONSUB DivHOSOBORAKNPAPLI directorateBD Directorate
15 Administrative Structure INDIASTATEDIRECTORATECIRCLEREGIONChief Postmaster GeneralDirector General PostsPostmaster GeneralPOSTAL DIVISIONSSSPO’s / SPOsDISTRICTSCIRCLE STAMP DEPOTPOSTAL STORE DEPOTMAIL MOTOR SERVICERMS DIVISIONSARMY POSTAL SERVICEP & T DispensarySuperintendentSuperintendentDISTRICTSManagerPOSTAL SUB DIVISIONSIP / ASPRMS SUB DIVISIONSIRM / ASRM
16 Administrative Structure … The country is divided into 22 Postal Circles headed by CPMG / Principal CPMG.Each Postal Circle is divided into Regions.A Postmaster General is in charge of each region.Every Postal Region has Postal and RMS divisions.SP/SSP is the head of the Postal Division.SRM/SSRM is the head of RMS Division.Each Circle will have Circle Stamp Depot., which gets stamps from Security Press and distribute it to Head Post Offices.Postal Stores Depots in different regions of the Circle supply forms and stationery to Postal and RMS offices.
17 Operational Structure (Postal) HEAD POST OFFICEDEPARTMENTAL TOWN SUB OFFICESDEPARTMENTAL RURAL SUB OFFICESEXTRA DEPARTMENTAL BRANCH POST OFFICES(In Rural Area)
18 OPERATIVE SET UP - POST OFFICES Head Office –It is the Chief of a group of PO’s consisting of itself and its subordinate offices called SO’s & BO’s.The Monetary transactions of the group are consolidated in the Head Office.It may be in charge of a Higher Selection Grade (HSGII) Postmaster, HSG-I Postmaster or a Senior Postmaster (Gazetted).The principal HPO at the circle Head quarters is called General Post Office (GPO)Sub post officeIt is a Post Office subordinate to a H.O.Its monetary transactions are incorporated in the accounts of its H.O.The Officer in charge of a SO is called Sub Postmaster (SPM)
19 ‘C’ class SO: A SO without PA only with one SPM. Types of Sub Post Offices -‘C’ class SO: A SO without PA only with one SPM.B class SO: SO with one SPM and one PAA class SO: SO with one SPM and two PAs.LSG SO: SO with one SPM and three or more PAsTown SO: A sub office in a town or its suburbs where there is also a Head Office.
20 Night Post Office :Some important Post Offices have extended working hours up to 8.30 pm on weekdays.On Sundays and holidays they work for limited hours but not beyond 6.00 pm.Such post offices are called Night Post Offices.Branch Office –Lower than in status than Sub Office.It is in direct account with a Head Office or a Sub Office.The monetary transactions of BO are incorporated in the accounts of its Account Office.
21 A Post office which does not perform delivery work. Army PO - No-delivery PO -A Post office which does not perform delivery work.Army PO -These Post Offices serve defense personnel. These are also known as Central Base PO.There are two CBPO. One at Delhi (1 CBPO or c/o 56 APO) and other at Calcutta (2 CBPO or c/o 99 APO) HO status.FPO -Field POs are coming under 1 CBPO or 2 CBPO. Sub Office status.Foreign PO -Foreign POs deal with the incoming and outgoing foreign mail.
23 Operational Structure (RMS) RECORD OFFICEHEAD RECORD OFFICESUB RECORD OFFICESORTING MAIL OFFICETRANSIT MAIL OFFICEMAIL OFFICESECTIONS
24 7 Total Number of Postal Training Centres 6 POSTAL NETWORK AT A GLANCE (As on1 Total Number of Postal Circles2 Total Number of Postal Regions3 Total Number of Postal Divisions4 Total Number of Circle Stamp Depots5 Total Number of Postal Store Depots6 Total Number of RMS Divisions7 Total Number of Postal Training Centres8 Total Number of Post Offices in the Country ,8229 Total Number of Post Offices in Rural Areas ,08610 Total Number of Post Offices in Urban Areas ,73611 Total Number of GPO12 Number of Head Post Offices13 Number of Sub Post Offices ,63414 Number of ED Branch Post Offices ,37415 Number of Delivery Post Offices ,88816 Number of Post Offices with Telegraph facility17 Number of Night Post Offices18 Speed Post Sorting Hubs in the Country19 Total Number of Countries covered under International Speed Post(Merchandise & documents - both)20 Number of Countries covered under International Speed Post (documents only) 2421 Population served by a Post Office in 2012 $ ,95622 Population served by a Post Office in 2012 (in Rural Area) $ ,06123 Population served by a Post Office in 2012 (in Urban Area) $ ,70424 Area served by a Post Office (Sq. Km.) in25 Average distance to be travelled for Postal facilities (in Km.)$ as per estimated population 2012
25 Postal Accounts Offices: Our department handles huge amount of cash which either belongs to the customers or which has to be credited to the government accounts.For the purpose of auditing the accounts of the department of post there are postal accounts offices.Here is a list of all the Postal Accounts Offices, their abbreviations and their jurisdiction.Every Head Post Office should send periodical returns of various accounts items to the Accounts Office of its area.
26 Name of Postal Accounts Office AreaAbbreviation1 AmbalaHaryanaA B2 AhmedabadGujaratAH3 BangaloreKarnatakaBG4 BhopalMadhya PradeshBH5 CalcuttaWest BengalC6 CuttackOrissaCK7 DelhiDelhiD8 HyderabadAndhra PradeshH9 JaipurRajasthanJ10 KapurthalaJ & K, PunjabK11 LucknowUttar PradeshL
27 Name of Postal Accounts Office AreaAbbreviation12 ChennaiTamilnaduCH13 NagpurMaharashtra, APSN14 PatnaBihar, JharkhandP15 SundernagarHimachal PradeshS16 TiruvananthapuramKeralaT17 GuwahatiAssamG18 Jammu TawiJ & KJT19 RaipurChattisgarhR21 ShillongNorth EasternSH22 DehradunUttarakhandDE
28 Accounting network of the post offices Postal Account officeResponsible for incorporating account of all HOs in circleHead Post OfficeSupplies cash, stamp, IPOs, certificates, passbooks, recpt bksConsolidation of account of subordinate officesSub Post OfficeSO is placed in account with HOBranch Post OfficeHaving limited powers of Saving Bank and Booking of postal articlesCan be directly under Sub Office which is called its Account OfficeSubmits its Daily A/C to Head Post OfficeSubmits Daily Account to its account office i.e. SOSub account branch of account office monitors its functioningConsolidate the transactions of BO also into its accountsSubmits returns and accounts to concerned PAO