2 DEPARTMENT OF JUSTICE Obtaining Information Verifying the Information Using the Information
3 Obtaining Information Who - AuthorizedHow - Right Input for Right OutputWhy - Why Do You Need ThisAuthorization is RIGHT TO KNOW AND NEED TO KNOW- BOTH Only authorized users for business purposesGive the right input information to get the correct search and the correct information for your investigation (Name/rank/horsepower)You need this to do your job, nothing personal here, none, nothing, nada, zip, etc.
4 Verifying Information Just because you got it does not mean it is current or accurate.Cross reference information andAlways verify information received via computer queries.Verification is checking with the originating agency to further confirm it is right person or property and that it/they are still wanted before seizing the property or arresting the person. You have civil and criminal liability for not accurately confirming computer information-----check out page 2-8 for additional information on verification (of warrants through WPS)PAGE 1-10 FOR EXAMPLES OF PROPER AND IMPROPER VERIFICATION --- AGE HEIGHT WEIGHT RACE HAIR EYES TATTOOS SCAR ETC.
5 Using Information Criminal History? Wanted Information? Stolen Property or Vehicles?CHS- can’t release local or state information. No personal use- checking your new BF/GF/Housekeeper/Neighbor/ etc.Could you tell the local motel clerk about a warrant for one of the registered tenants? Need to Know? How MuchProperty– Citizen asks you to check a television she just purchased at a “discount” warehouse to make sure it is not stolen
6 Unauthorized Access Crime to unlawfully use information Requirements for authorized release of information – CORIPenalties for unauthorized release - CORIGiving unauthorized persons informationGetting it correctly and using it improperlySelling/giving/possessing informationCORI “CRIMINAL OFFENDER RECORD INFORMATION” Refers to records and data compiled by CJ agencies used to ID criminal offendersCRIMINAL PROSECUTION, CIVIL PENALTIES, AND JOB RELATED DISCIPLINARY ACTIONNEED TO KNOW AND RIGHT TO KNOW PERIOD. NO OTHER QUALIFIERS MOST ARE FELONIES FOR ACCESS/ALTERATION/DISTRUCTION.
7 Unlawful Use Checking out a (potential) date Changing access for other usersAltering a record without permissionChanging status of warrants or other wantsExamples are on page 1-15
8 CORI Criminal Offender Record Information Contains---name(s), DOB, physical, fingerprints, photographs, arrests, criminal history, disposition of charges, sentencing, jail time, parole/probation, and release date(s)Need to Know and Right to KnowCan you check your own records? How? Yes and by submitting the request officially to DOJ with fingerprints and filing fees. You cannot just run yourself to check the record.
9 Need to Know Right to Know Can not provide related information to others without this caveatMisdemeanor to do so (PC , )Security Unit of DOJ monitors system and investigates complaintsPage 1-22/23 of workbook gives full explanation of these sections.Pge 1-25 gives examples of proper and improper use
10 Bottom Line?You must know the requirements for access and entry into the appropriate DOJ information systems and databases available on the CLETS network to perform your duties, for your safety, and the safety of others.Check and study pages 1-26, 27, 28 for specific requirements and limitations
11 How do you get the Info?Making an inquiry- what information do you need to have to access the records?Name, Sex, DOB or age.Helpful to have SS#, OLN, FBI, DOC, or CYA #’s to help narrow the search
12 C. L. E. T. S.CALIFORNIA LAW ENFORCEMENT TELECOMMUNICATIONS SYSTEMS (I would know this one—Hint Hint)Check out page 2-2 in workbook for all the systems that are in C.L.E.T.S.
13 WPS APS SVS AFS CHS DMV and Other Systems (C.L.E.T.S.) What?WANTED PERSONSAUTOMATED PROPERTY SYSTEMSTOLEN VEHICLE SYSTEMAUTOMATED FIREARMS SYSTEMCRIMINAL HISTORY SYSTEMDEPARTMENT OF MOTOR VEHICLESMISCELLANEOUS OTHER SYSTEMS
14 WPS SVS APS AFS CHS DMV and Other Systems Wanted Persons- Name and Sex (DOB or age is recommended)Stolen Vehicle System- License Plate or V.I.N., Engine, or Owner Applied Number (OAN) (ABS for Boats)Automated Property- Name and DOB or property serial number, OAN, with ART, CAT, or BRA with CCC (HUH?)THESE ARE MINIMUMS. CDL IS ALWAYS HELPFULART- article code CAT- category code BRA- brand code CCC city, county code
15 WPS SVS APS AFS CHS DMV and Other Systems Two Types of Firearms Records Inquiries(LE) Automated Firearms- Serial Number with or without make or caliber(Historical) Name and DOB/Age or Serial number as for LE records
16 WPS SVS APS AFS CHS DMV and Other Systems Criminal History System- Name, DOB, and Sex as a minimumNarrowing search results- add SS#, OLN, FBI, CYA, DOCThree types of records (CII) Automated (A), Hybrid (H), and Manual (M)Page 2-5 for further explanation fo record types and optional information
17 WPS SVS APS AFS CHS DMV and Other Systems DMV- Drivers Licensing and Vehicle Registration InformationDriver Information- access with either OLN or Last/First/MI, DOB or age, and first 3 numbers of addressVehicle Information- owner name and DOB for vehicles registered to a person or by License # or V.I.N. (17 digits)CDL by name– first name must be exact spelling while last name is soundex
18 WPS SVS APS AFS CHS DMV and Other Systems Local, County, and other systemsNLETSMUPSDVROSSRFVCIN/SARMHFPSNotes on pages 2-10 / 2-43VCIN VIOLENT CRIME INFORMATION NETWORK SAR SEX AND ARSON REGISTRATIONMHFPS MENTAL HEALTH FIREARMS PROHIBITION SYSTEM