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RPPR Online in the eRA Commons Public Access Compliance at My NCBI.

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Presentation on theme: "RPPR Online in the eRA Commons Public Access Compliance at My NCBI."— Presentation transcript:

1 RPPR Online in the eRA Commons Public Access Compliance at My NCBI

2  Research Performance Progress Report (RPPR)  The RPPR resulted from an initiative of the Research Business Models (RBM) Subcommittee of the Committee on Science (CoS), a committee of the National Science and Technology Council (NSTC). One of the RBM Subcommittee’s priority areas is to create greater consistency in the administration of Federal research awards. Given the increasing complexity of interdisciplinary and interagency research, it is important for Federal agencies to manage awards in a similar fashion.

3  NIH has required use of the RPPR for SNAP awards and Fellowships since May 1, 2013.  NIH began requiring RPPR for Multi-Year Funded (MYF) awards Feb. 1, 2014.  Non-SNAP Reports that include a Budget began requiring RPPR Oct. 17, 2014.  Only exceptions remaining are SBIR/STRR Phase I Final Year (Phase II Fast-Track Application) and Final Closeout Reports





8  1) Cover Page  2) Accomplishments  3) Products  4) Participants & Other Collaborating Organizations  5) Impact  6) Changes/Problems  7) Special Reporting Requirements  8) Budgetary Information

9  Signing Official and Administrative Official need SO status  Recipient ID = internal tracking number

10  Cut and paste info into text boxes  NOTE they have character limits  Attach pdf files  Only section that is REQUIRED  B1 – Specific Aims  B2 - 2 page limit of Achievements  B3 – Optional for Supplements  B4 – Optional except for training, fellowship and career awards*  B5 – Optional  B6 – Future Plans

11  For all projects reporting graduate students and/or postdoctoral participants in Section D., provide a statement whether your institution has established a Policy and actual Individual Development Plans (IDPs) have been created for those participants.  Do not include the actual plans

12  And by Products they mean Publications  Also report about things like inventions, patents, technologies and resource sharing  Major change in how to submit for both online and paper reports  Non-compliance will lead to them holding on the next year’s award notice

13  The NIH Public Access Policy ensures that the public has access to the published results of NIH funded research. It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PubMed Central upon acceptance for publication. To help advance science and improve human health, the Policy requires that these papers are accessible to the public on PubMed Central no later than 12 months after publication.NIH Public Access Policy PubMed Central

14 All of your papers that fall under the NIH Public Access Policy, whether in press or in print, must include evidence of compliance in all of your NIH applications and reports.evidence of compliance 1. Determine Applicability Does the NIH Public Access Policy apply to your paper? Determine Applicability  Is peer-reviewed;  And, is accepted for publication in a journal on or after April 7, 2008;  And, arises from any direct funding from an NIH award active in Fiscal Year 2008 or beyond 1. Address Copyright Ensure your publishing agreement allows the paper to be posted to PubMed Central in accordance with the NIH Public Access Policy. Address Copyright 2. Submit paper to PMC Submit papers to PubMed Central (PMC) and approve public release. Enter your journal name into the box on the right side of the screen to determine how your paper will be posted to PMC. Submit paper to PMC 3. Include PMC-ID in Citations Include the PMCID at the end of the full citation in your application or report. Include PMC-ID in Citations

15  My NCBI uses your same log in as the Commons  Journals usually post the articles in PMC  PI’s can also upload the approved manuscript (not the copyrighted pdf copy) in NIH’s manuscript submission system - NIHMS  My Bibliography acts as collector/sorter place where you associate a paper with specific grants both your own and other PI’s  The Commons echoes and you can choose which one to include in the RPPR


17  My NCBI How to Document  BK53595/ BK53595/





22  Click on the drop down arrow next to Display Settings  Under the View column, select the button for Award  Under Grouping, select None  Click on Apply

23  If the list is too long, you can filter it by selecting the appropriate filter (grant number) on the right side of the screen. Remember to check all boxes under Publication Type and all boxes under Paper- grant associations so that everything is captured.


25 Wait until the last day to submit to see if will clear in Pub Med Central in time

26  New Commons role = PACR  Public Access Compliance Monitor Role  Three months before due date download list, sort by the upcoming grant numbers and forward non-compliant report to PI’s  User Guide available m/static/PACM-USER-Guide-Dec_2012.pdf

27 Add/New Button

28  Use “Add/New” button to add people and to save the info even after using “edit” button  Can use Commons User ID to quickly populate info  Effort is not accurate. Enter whole numbers and round up or down.  Internal tracking should be the correct effort for the coming year.  DO NOT enter people with less than one cal mo. of effort (<8%)

29  Only attach Other Support if something has changed  Put a Cover Page on top of the attachment that explains what has actually changed

30  E1 – E3 will not be applicable for most awards – choose “Nothing to Report”  E4 - If you have a Subaward to a Foreign country, then you enter the amount obligated to them for just this last year. Do not put in cumulative. Do not put in the upcoming year amount.

31  F1 – Not Applicable  F2 – Fill in text box: ◦ Describe only significant challenges that may impede the research, and emphasize their resolution.  F3 –Attach pdf files to explain any changes to  Human Subjects  Vertebrate Animals  Biohazards  Select Agents

32  G1 - Address any special reporting requirements specified in the award terms and conditions ◦ Attach a pdf file as needed  G2 and G3 Not needed  G4- Human Subject Enrollment Table  If not present, then contact your NIH Program Official  G5 – Only add training for NEW people  G6 – Human ES Cells  G7 – Vertebrate Animals  G8 – Performance Sites  Like Personnel Effort page, use the “Add/New” button to start and save info  Grantee should be Primary  G9- Foreign Component ◦ Whether paid or unpaid

33  G10 – Carry Over of unobligated Balance greater than 25% - fill in text boxes:  $ Amount  Explanation why  How the funds will be used  G11 – Program income, usually No  G12 – Change in sites that would lead to change in F&A, usually No

34  SNAP Awards will still not require a budget  Other opportunities use an online R&R budget, ex: T, P or U grants

35  Special types like K (Career), T (Training) and STTR/SBIR have special instructions  See NIH’s RPPR Guide: r/rppr_instruction_ guide.pdf  Subawards will have separate budgets and then you add if needed and manually enter into Consortium line item – the system does NOT calculate for you.




39 Route to Signing Official if it is complete, error free and approved by your departmental administrator.

40  RPPR Website   NIH’s RPPR How-to Document   Public Access Compliance Website   MY NCBI How-to Document 

41 Contact Leanne Scott Director, Sponsored Programs Baylor College of Medicine, Houston, TX or 713-798-6978

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