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MyHRportal TM A Customized Solution for Employee Relationship Management from eFORCEeFORCE NextBackStop.

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Presentation on theme: "MyHRportal TM A Customized Solution for Employee Relationship Management from eFORCEeFORCE NextBackStop."— Presentation transcript:

1 myHRportal TM A Customized Solution for Employee Relationship Management from eFORCEeFORCE NextBackStop

2 NextBack eFORCE myHRportal TM Solution Stop Delivering Employee Relationship Management Solutions How HR portals deliver value: Employees are your biggest assets. Individually, they sell, market, develop, and manage your business. Collectively, they collaborate, working in concert to help the organization achieve its business vision. The Enterprise HR Portal, intelligently architected and skillfully deployed, is a sophisticated information technology tool that strongly enables the recruitment and motivation of talented employees. As a personalized window of information, it allows employees to be more productive, lowers operational costs, and by optimizing the work/life dynamic, enhances loyalty.

3 NextBack eFORCE myHRportal TM Solution Stop Delivering Employee Relationship Management Solutions Why myHRportal? myHRportal delivers advantages over out-sourced solutions because it gives companies that view in-house HR as a core competency or strategic differentiator a Web-based information technology solution to augment their traditional HR processes.

4 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions myHRportal Benefits  Empower employees to take ownership of their own personal and professional information  Create a workplace environment supporting easier access to knowledge management  Maximize the organization’s investment in human capital by maximizing employee productivity  Opens up new channels of communication between the company and its employees A Channel can be defined as a route of communication or pathway through which information or customized applications are accessible. Channels are developed based on company and/or user objectives.

5 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions Competitive Advantage  Streamline HR processes and reduce administrative costs  Manage Employee administration for all basic HR processes  Integrate Employee information management and payroll systems  Maximize workforce collaboration and knowledge management  Enhance networking and data sharing between departments  Manage global workforces with standard language, currency, and regulatory requirements  Create standard and legal reports  Improve decision making through enhanced HR business processes  Enable employees to manage their own life events through expanded employee self-service

6 NextBack eFORCE myHRportal TM Solution Stop myHRportal Ted Jones ******

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9 NextBack eFORCE myHRportal TM Solution Stop Delivering Employee Relationship Management Solutions What is an HR portal? An HR portal is a Web-based self-service interface that moves responsibility for updating employee data from HR staff onto the potential tens of thousands of employees to monitor and update their own profiles and information.

10 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions With myHRportal, your company decides which channels will bring the most value and ROI to your organization. myHRportal is a scalable solution that offers as many channels as are required to provide to Employees and HR staff the information sources necessary to streamline daily operations around HR functions.

11 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions Customize Channels  As many or as few channels as your organization requires o Employee Data o Compensation o Benefits o Training o Policies & Procedures o Templates o Job Postings o / Calendar o …

12 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions With customization features, HR Staff and Employees find it easy to customize channels to suit their needs. Portal Features  Expand /Collapse Channels  Get Help  Edit Channels or Add New Channels  Maximize/Minimize Windows  Close/Remove Channels Expand Channels Get Help Edit/Add Channels New Window Close Channels

13 NextBack eFORCE myHRportal TM Solution Stop Delivering Employee Relationship Management Solutions Employee Case Study: Ted Jones

14 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions Welcome Ted Jones!  Ted Jones just had a baby  Ted needs to make changes on his benefits and withholdings  Ted wants to plan for the future  Ted utilizes myHRportal channels to meet his objectives  All updates flow into HR department

15 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions Ted Jones Utilizes the myHRportal Solution to:  Change insurance dependents/beneficiaries  Change W4 dependents  Check company policy for maternity leave  Modify 401K withholding  Check his remaining amount of leave time  Modify retirement plan to include college fund  Check job postings for promotions  Check when he is due for a review/ salary increase or bonus  Check his investments  Check part time / job sharing policy

16 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions Ted Utilizes myHRportal to:  Change insurance and beneficiary issues

17 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions Ted Uses myHRportal to:  Change insurance and beneficiary issues  Modify his W4 withholding TedJones Colorado Court Mytown CA x

18 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions Ted Uses myHRportal to:  Change insurance and beneficiary issues  Modify his W4 withholding  Check company policy on paternity/maternity leave

19 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions Ted Uses myHRportal to:  Change insurance and beneficiary issues  Modify his W4 withholding  Check company policy on paternity/maternity leave  Modify 401(k) withholding 6 ****

20 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions Ted Uses myHRportal to:  Change insurance and beneficiary issues  Modify his W4 withholding  Check company policy on paternity/maternity leave  Modify 401(k) withholding  Check his 401(k) plan performance

21 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions Ted Jones Utilized the Company Portal Change insurance dependents/beneficiaries Change W4 dependents Check company policy for maternity leave Modify 401K withholding Check his remaining amount of leave time Modify retirement plan to include college fund Check job postings for promotions Check when he is due for a review/ salary increase or bonus Check his investments Check part time / job sharing policy

22 NextBack eFORCE myHRportal TM Solution Stop Delivering Employee Relationship Management Solutions HR Department Benefits: Bridget Parks

23 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions Welcome Bridget Parks!  Bridget Parks works in the Human Resource Department  Has dual access to both Employee and HR channels  Utilizes workflow advantages of the myHRportal solution  Channels developed based on: o HR Tasks to streamline o Available databases o Interactive forms o Company ROI objectives

24 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions HR Views After Employee Update  Reports can be run daily/weekly/monthly  Autoflow to other databases where available o Insurance carriers o Medical companies o Dental plans o Financial network

25 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions HR Views After Employee Update  Reports can be run daily/weekly/monthly  Autoflow to other databases where available o Payroll

26 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions HR Views After Employee Update  Reports can be run daily/weekly/monthly  Autoflow to other databases where available o Payroll o Financial network

27 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions HR Views After Ted Jones Update  Reports can be run daily/weekly/monthly  Autoflow to other databases where available o Insurance carriers o Medical companies o Dental plans o Financial network Ted Jones

28 NextBack eFORCE myHRportal TM Solution Stop Delivering Employee Relationship Management Solutions myHRportal Return on Investment (ROI) However strategic an HR portal solution might be to an organization, in order to get the solution funded and receive continued management attention and support, it is important that the solution is cost-justified based on tangible and measurable criteria. Companies have achieved 6 month paybacks of up to 900% from implementing an enterprise portal solution as measured by aggregated employee productivity gains combined with reductions in operating costs*. *Delphi Group’s Corporate Portal Conference

29 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions ROI: Employee Productivity Benefit  Estimated reduction of 7-10 hours of ‘searching’ time per employee per week: o Increased time allocation to activities valuable to the business such as selling, marketing, servicing o Increases top line revenue growth o Insures brand consistency o Enhances customer loyalty and retention supporting sell-through and lowered COGS  Improved employee life work balance o Increases employee motivation and retention o Lowers medical benefit costs o Reduces new employee recruitment costs Overall Benefit: Direct contributions to top line revenue growth

30 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions ROI: Operating Cost Reduction  Reduced hard goods costs o Paper o Printing o Telephone o Non-business travel Overall Benefit: Direct contributions to operational cost savings

31 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions ROI: Strategic  Lower ongoing IT system development and replacement costs, while supporting more rapid solution deployment and ‘on the fly’ additions and refinements  myHRportal framework components enable rapid ‘click and point’ development vs. complex application server-based programming  EAI-based inter-operability to both internal/external legacy IT infrastructure insures continued viability of sunk costs  Open system architecture supports future additions and upgrades Overall Benefit: System Administration cost reduction; Smooth integration of current HR systems to new, Web-based HR solution

32 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions A specific business challenge myHRportal addresses is providing employee empowerment through self- administration of personal information. This also removes the dependence on HR staff to update information. Another business challenge addressed is employee notification and education on important activities and deadlines through portal centralization. Realize ROI through Employee Self-Administration

33 NextBack eFORCE myHRportal TM Solution Stop Delivering Employee Relationship Management Solutions myHRportal Flexibility Designed to meet the highest scalability requirements of mission- critical applications and business processes, while delivering the flexibility to respond to the individual user's needs. Individual users gain access to the appropriate content, services, and applications based upon the user's role and context within the enterprise.

34 NextBack eFORCE myHRportal TM Solution Stop Delivering Employee Relationship Management Solutions myHRportal Integration O pen and flexible platform utilizes a variety of pre-built EAI connectors to provide seamless integration to both internally developed and top 3rd-party applications — including leading CRM, ERP and Content Aggregator sources. Enterprises can leverage their current technology investments while providing a platform that can be used to incorporate future initiatives and investments.

35 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions Integration with Multiple New and Legacy Databases DB2 SQL DBMS 9i SAP PeopleSoft Baan Oracle Content Aggregator

36 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions Integration with other Software Services myHRportal EAI connectors easily integrate to software services such as Directory and Calendaring, all accessible over wireless services. A Calendar Service, for example, can provide a carrier-grade, Web-based centralized calendaring and scheduling solution capable of supporting thousands of users per CPU.

37 NextBack eFORCE myHRportal TM Solution Stop Delivering Employee Relationship Management Solutions myHRportal Summary A secure, integrated HR Portal that brings together on a single, highly accessible and interactive Web site a wealth of both internal and 3rd- party human resources information that can be personalized to the organization’s needs.

38 NextBackStop eFORCE myHRportal TM Solution Delivering Employee Relationship Management Solutions Summary  ROI: As part of an overall ERM solution, myHRportal maximizes employee productivity, thereby maximizing investment in the employee portal  Create a workplace environment supporting easier access to knowledge management, empowering employees to take ownership of information  Provides employees with fast, secure access to current HR information  ROI: Provides for cost reduction by eliminating administrative burden on HR staff through employee self-service capability, transforming HR into a strategic rather than an administrative function  Seamless integration of legacy systems and processes insures inclusion of sunk costs  In-depth reporting and audit functions provide HR Management with complete oversight and system management  Flexible, open architecture supports rapid addition of new content and services  Supports recruitment, motivation and retention of desirable employees


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