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Navigating the Substantive Change Process Sharyl McGrew, WASC, ACSCU Bill Ladusaw, University of California, Santa Cruz Leanne Neilson, California Lutheran.

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Presentation on theme: "Navigating the Substantive Change Process Sharyl McGrew, WASC, ACSCU Bill Ladusaw, University of California, Santa Cruz Leanne Neilson, California Lutheran."— Presentation transcript:

1 Navigating the Substantive Change Process Sharyl McGrew, WASC, ACSCU Bill Ladusaw, University of California, Santa Cruz Leanne Neilson, California Lutheran University Karen Dunn-Haley, University of California, Merced SPONSORED BY ACSCU IN COLLABORATION WITH ACCJC

2 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Our Goal Our goal today is to give you the information you need to get a substantive change proposal approved- the first time!

3 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Agenda 1:00 – 1:15 Welcome and introductions 1:15-2:15 Substantive change basics 2:15-2:30 Break 2:30-3:30Common stumbling blocks 3:30-4:00Q&A, Wrap-up

4 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Please Introduce Yourself Name Institution and Role/Position Experience with Substantive Change What would you like to cover today?

5 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE 60 Second Survey By show of hands: How many of you are ALOs? Have you done a sub change in the last year? Do you have a sub change review coming up in the next year?

6 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Learning Outcomes By the end of this workshop you will be able to: …apply the policies and procedures of substantive change when developing proposals for your campus. …find sample proposals and other electronic resources. …understand and avoid some of the common stumbling blocks in substantive change proposals.

7 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Pop Quiz What percentage of substantive change proposals are approved during the first review? A)95% B)77% C)66% D)50%

8 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE What is a Substantive Change? Definition: A change that may significantly affect an institutions quality, objectives, scope, or control. Why does WASC Review? Mandated by the Department of Education to ensure that any substantive change to the educational mission or program(s) of an institution after the agency (WASC) has accredited or pre-accredited the institution does not adversely affect the capacity of the institution to continue to meet the Standards of Accreditation. -Title 34: Education § (See Handout)

9 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Degree Level Approval (Handout) G = General – May offer programs at that degree level without prior approval S = Specified – May offer programs in a specific discipline without prior approval I = Individual – All new degree programs must be approved

10 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE What triggers a WASC review? 1.Structural Changes Change of ownership, mission, control Degree Level New to your institution 2.New degree program (for institutions with I or S degree level approval) 3.Off-Campus Site (+25 miles, 50%+ delivered) 4.Distance Education program (50%+ delivered) 5.Duration: Change in clock or credit hours

11 Sub Change Review Process (Handout) SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE

12 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Who Conducts the Reviews?

13 Two Categories of Review Committee Review Review by Sub Change Committee panel Final approval by the Commission Committee and Commission Review (Structural Change) Review by Sub Change Committee panel Pre-implementation site visit Review by Structural Change Committee panel Approval by Commission SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE

14 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Committee Review Types of Substantive Change: Modality New Site (+25 mile, +50% rules) Distance Education (+50% rule) New degree programs that require approval under Degree Level Approval policy Scope Duration Fast Track Review 5 year authorization Cost: $1,000-$1,500 Time: Submit application 6-8 Months before desired implementation Commission Not Accept ($750) Interim Approval SC Committee

15 Committee & Commission Review (Structural Change) Types of Substantive Change: Degree Level Approval Changes –Joint degree programs –New degree level Legal Status or Form of Control Merger, change in ownership, affiliation or sponsorship Mission Significant change in the objectives of the institution Commission Required Sanction imposed Any proposal at the Committees discretion Cost: $3-20,000 + Legal and Visit fees, as applicable Time: Submit application 7-10 months before desired implementation Not Accept $750 Structural Panel Site Visit $500 + Costs SC Committee Commission SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE

16 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Resubmission Review Type of Substantive Change: Subsequent review of proposal Not Accepted by Substantive Change Committee Cost: $750 Time: Reviewed 1-30 days after submission Not Accept $750 Interim Approval 1 st Reader + Staff Commission

17 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Fast Track Authorization Modality – Distance Ed – Off-campus site – Regional Center (specific) Degree Level – Bachelors – Masters What does it cover?What do you get? 5 years of expedited proposals Reviewed in days No site visits until comprehensive review (CPR, EER) Significant cost savings ($250/proposal instead of $1000)

18 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Expedited Review Types of Substantive Change: Review of proposals consistent with previously granted Fast Track authorization Cost: $250 Time: Submit application and proposal days before desired implementation Not Accept Approval: Implementation Can Begin Staff Liaison & Sub. Change Mgr.

19 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE What Triggers a Site Visit? Pre-implementation Site Visit (Structural Change) – First degree at a degree level – Joint doctoral program – Change in mission, legal status or form of control Post-implementation Site Visit (DOE required) – Off-campus site (<3 Sites Rule) – International program (first program in a new country) – Following the completion of a change in ownership, merger, etc. Committee or Commission Required Visit – Following Committee or Commission review for extenuating circumstances

20 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Recent Changes Policy Revisions 2009 Higher Ed Opportunity Act – Contracts w/unaccred. organizations delivering >25% of program – Remote verification of students in DE programs 2010 Substantive Change Manual Fast Track extended to 5 years Elimination of Blended degree category

21 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Coming in Dual Degree policy Exemption for off-campus sites if: – Accredited +10 years – At least 3 off-campus sites – Meet criteria re: capacity and quality assurance

22 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Lets Review! What is a Substantive Change? What are the two major types of reviews? What types of changes require approval? When should I file an application?

23 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Substantive Change Resources #1 Campus Resource, the ALO WASC Staff – Institutional Liaison – Substantive Change Staff Online Resources – wascsenior.org/subchange 2010 Substantive Change Manual Substantive Change Application These presentation materials (www.wascsenior.org/subchange) – samples.wascsenior.org – templates and rubrics (www.livetext.com)

24 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Online Resources wascsenior.org Institutional Resources Document Library

25 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Samples Search Type of proposal Type of institution Look for recent proposals as criteria change Contact other ALOs and ask for help!

26 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE LiveText 101 Please follow the directions.

27 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE LiveText Best Practices MS Word- be careful and paste without formatting Export your proposal for archiving File documents by using LiveText labels Share LiveText documents. Make Public or create a Visitor Pass

28 Pre-Submittal Checklist (Handout) ALO should thoroughly review the proposal before submitting through LiveText. – Are all questions answered completely? – Is this proposal understandable to an outside reviewer? – Do all attachments and hyperlinks open? – Have common Not Accept issues been addressed?

29 Preliminary Review by WASC WASC staff review the proposal and return it to the ALO for clarification, missing information, technical issues. ALO has one week to respond. Virtually ALL proposals are returned to ALO after preliminary review. Number of Not Accept proposals has dropped significantly. SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE

30 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Questions?

31 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Meeting Outcomes Check …apply the policies and procedures of substantive change when developing proposals for your campus. …find sample proposals and other electronic resources. …understand and avoid some of the common stumbling blocks in substantive change proposals.

32 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE

33 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Proposal Review 15 minutes: Read the proposal Score the proposal using the rubric Discuss with your group: What are the strengths and weaknesses of this proposal? Evaluate against: The rubric The Pre-submittal Checklist The Not Accept Report 5 minutes: Report back to the other groups

34 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Meeting Outcomes …apply the policies and procedures of substantive change when developing proposals for your campus. …find sample proposals and other electronic resources. …understand and avoid some of the common stumbling blocks in substantive change proposals.

35 SUSTAINABILITY: A VISION FOR HIGHER EDUCATION 2010 WASC CONFERENCE Suggestions? This presentation is online: wascsenior.org/subchange William A. Ladusaw, Ph.D. WASC Substantive Change Committee Co-Chair Vice Provost and Dean of Undergraduate Education University of California, Santa Cruz Leanne Neilson, Ph.D. WASC Substantive Change Committee Co-Chair Provost and Vice President for Academic Affairs California Lutheran University Karen Dunn-Haley, Ph.D. Accreditation and Faculty Development Coordinator University of California, Merced Sharyl McGrew Substantive Change Manager Accrediting Commission for Senior Colleges and Universities, WASC ext. 312


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