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Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 37 The basics © Pearson Education Ltd 2009 Presentation Microsoft ® PowerPoint ®

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Presentation on theme: "Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 37 The basics © Pearson Education Ltd 2009 Presentation Microsoft ® PowerPoint ®"— Presentation transcript:

1 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 37 The basics © Pearson Education Ltd 2009 Presentation Microsoft ® PowerPoint ®

2 Chapter 1 – The basics

3 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 37 The basics © Pearson Education Ltd 2009 What is Microsoft ® PowerPoint ® ?  Microsoft ® PowerPoint ® is a widely used graphics presentation package  You can use it to create, design and organise professional presentations quickly and easily

4 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 37 The basics © Pearson Education Ltd 2009 Planning a presentation To deliver an effective presentation you need to consider who your audience is, and prepare your slides to suit them  Start with a title screen showing what the presentation is about  Use lists – do not put more than four or five bulleted or numbered list items on each slide  Keep each point short and simple  Sound, graphics and animation effects can add interest, but too many can distract from the message you are conveying

5 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 37 The basics © Pearson Education Ltd 2009 Getting started Either double-click the PowerPoint ® icon (if it is on your desktop) Or click Start, All Programs, then click Microsoft Office PowerPoint (Note: depending on how your computer is set up, you might need to click Start, All Programs, Microsoft Office, Microsoft Office PowerPoint 2007.)

6 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 37 The basics © Pearson Education Ltd 2009 The opening screen The ribbon Title barQuick Access Toolbar Office button Ribbon tabs Status bar Slide area Outline/Slides pane

7 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 37 The basics © Pearson Education Ltd 2009 Starting a blank presentation Click the New button on the Office button menu to display the New Presentation window Click Blank and recent from the Templates list Click Blank Presentation from the Blank and recent templates that are displayed Click the Create button PowerPoint automatically selects the Title Slide layout

8 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 37 The basics © Pearson Education Ltd 2009 Minimising and restoring the ribbon Right-click anywhere in the line containing the ribbon tabs, on the Office button, on the Quick Access Toolbar, or on a ribbon group name Click Minimize the Ribbon on the shortcut menu that is displayed To restore the ribbon, right-click in one of the same places as before to un-tick Minimize the Ribbon on the shortcut menu

9 Defaults and preferences Click the Office button, and then click PowerPoint Options on the window that appears Click the option you require in the panel on the left-hand side of the PowerPoint Options dialogue box Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 37 The basics © Pearson Education Ltd 2009

10 Getting help Click the Help icon that is located near the top right of the PowerPoint screen (or simply press the F1 function key on the keyboard) to open the PowerPoint Help window Type some appropriate words as a search criterion in the search text box Click the Search button to display a list of items related to the search topic Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 37 The basics © Pearson Education Ltd 2009

11 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 37 The basics © Pearson Education Ltd 2009 Adding text to the title slide Click in the placeholder box marked Click to add title and type the title text you want Click in the placeholder box marked Click to add subtitle and type the subtitle text you want

12 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 37 The basics © Pearson Education Ltd 2009 Moving, formatting and editing text  Click and drag the placeholder boxes to move them  Format the text in each text box just as you would in Microsoft ® Word  Most of the commands for this are in the Font and Paragraph groups on the Home ribbon  To format or edit text, select the placeholder box by clicking its border – when the border has changed to a solid line you can start formatting or editing the text  Drag the handles resize a placeholder box

13 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 37 The basics © Pearson Education Ltd 2009 Changing the presentation view  You can change between various views of a presentation by clicking on the icons to the right of the Status bar at the bottom of the PowerPoint ® screen Normal ViewSlide Show Slide Sorter View

14 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 37 The basics © Pearson Education Ltd 2009 Normal View  This is the most useful view  It lets you view  the structure of your presentation down the left of the screen  the current slide you are working on  the Notes pane for the current slide

15 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 37 The basics © Pearson Education Ltd 2009 Slide Sorter View  This view helps you to organise your slides when you have more than one Click the Slide Show view icon to view your presentation so far Exit the presentation by pressing the Esc key

16 Using Zoom Click the Zoom button in the Zoom group on the View ribbon to display the Zoom dialogue box Set the magnification to display your document at Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 37 The basics © Pearson Education Ltd 2009

17 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 37 The basics © Pearson Education Ltd 2009 Undo and Redo Click the Undo button on the Quick Access Toolbar to undo the last action Click the arrow next to the button to see which actions can be ‘undone’ Click the Redo button to redo the last action that you undid UndoRedo

18 Saving and closing a presentation Click the Office button, and then click Save on the menu that appears On the Save As dialogue box, type a name for your file in the File name: text box In the Save in: list box, select a folder to save your file in Click the Save button To close your presentation, click the Office button, then click Close To close PowerPoint, click the Office button, then click the Exit PowerPoint button Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 37 The basics © Pearson Education Ltd 2009

19 Chapter 2 – Editing a show Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 38 Editing a show © Pearson Education Ltd 2009

20 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 38 Editing a show © Pearson Education Ltd 2009 Opening an existing presentation Load PowerPoint ® Click the Office button, then click Open to display the Open dialogue box Navigate to where you saved the presentation you want Click to select it, then click the Open button Make sure you are in Normal View by clicking the Normal View button at the bottom right of the screen – your presentation title slide will be displayed

21 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 38 Editing a show © Pearson Education Ltd 2009 Starting a new slide Click the New Slide button in the Slides group on the Home ribbon to place a new slide immediately after the title slide By default, PowerPoint ® chooses the Title and Content slide which is automatically laid out for a title (in the top placeholder), and a bullet list and content (in the bottom placeholder) Type the text you want and format it

22 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 38 Editing a show © Pearson Education Ltd 2009 Changing text size and line spacing To change text size Select the text Click either the Increase Font Size button or the Decrease Font Size button  You can set the font size precisely using the Font Size box in the Font group on the Home ribbon To change line spacing Select the text Click the Line Spacing button in the Paragraph group on the Home ribbon

23 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 38 Editing a show © Pearson Education Ltd 2009 Checking spelling  By default, PowerPoint ® checks spelling as you type – any words that it does not recognise will be underlined in red Check spelling by clicking the Spelling button in the Proofing group on the Review ribbon  PowerPoint ® will try to suggest corrections to all the words it has underlined Click Close to exit the spell-checker at any time. It will tell you when it has checked all the words Click the correct spelling in the Suggestions: box and then click Change (If the correct spelling does not appear you can type it into the Change to: box) Click Delete to delete the repeated word If the spell-checker finds a word that is actually correct (e.g. a name), then click Ignore

24 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 38 Editing a show © Pearson Education Ltd 2009 Adding more slides Make sure the Slides tab is selected in the Slides/Outline pane, then click a slide Click the New Slide button in the Slides group on the Home ribbon to add a slide – PowerPoint ® adds a new slide after the one that is selected

25 Adding titles Click the Outline tab in the Slides/Outline pane, then click the icon for a new slide so that it appears in the main window Type the text you want either on the slide where it says to add the title, or if you start typing while the slide icon is selected you can type it straight into the Outline pane Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 38 Editing a show © Pearson Education Ltd 2009

26 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 38 Editing a show © Pearson Education Ltd 2009 Changing the order of slides Display the Slide Sorter view Click the slide to be moved and hold down the mouse button – drag the slide so that a vertical line appears Drop the slide in its new position

27 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 38 Editing a show © Pearson Education Ltd 2009 Customising bullets  You can change the style and colour of bullets to increase the visual impact Select the text of the bullets to be changed Right-click the highlighted text, then move the mouse pointer over Bullets on the menu that is displayed – a selection of commonly used bullets appears Select a new shape for your bullets

28 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 38 Editing a show © Pearson Education Ltd 2009 Moving text lines Click the Outline tab in the Slides/Outline pane Click to the left of the text line to be moved (where it changes to a four-headed arrow) Hold down the mouse button and drag the text – a line will appear across the text Release the mouse button when the text is in the new position

29 Checking the presentation  Always check your presentation Look at it first in Slide Sorter view Click the Slide Show button to start the presentation Click the Forward button or press the Space bar to move to the next slide Click the Back button or press the Backspace key to go back one slide Exit a presentation at any time by pressing the Esc key Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 38 Editing a show © Pearson Education Ltd 2009

30 Chapter 3 – Applying designs Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 39 Applying designs © Pearson Education Ltd 2009

31 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 39 Applying designs © Pearson Education Ltd 2009 Designing a Master Slide  The Master Slide is a slide that sets the appearance of every other slide in your presentation Click the Slide Master button in the Presentation Views group on the View ribbon

32 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 39 Applying designs © Pearson Education Ltd 2009 Design templates Click the Themes button in the Edit Theme group on the Slide Master ribbon – a gallery of designs is shown Choose a design that you like, then click to select it

33 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 39 Applying designs © Pearson Education Ltd 2009 Changing the slide background colour Display the Slide Master Click the Colors button in the Themes group on the Design ribbon to display a menu of colour schemes Click the scheme you wish to apply to the slides

34 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 39 Applying designs © Pearson Education Ltd 2009 Adding slide numbers  You can add slide numbers to just one slide, some slides or all the slides  You can also choose to have them only on the Notes pages and not on the actual slides  You can add page numbers whilst you are in Normal View or in the Slide Master Open the Master Slide Click the Header & Footer button in the Text group on the Insert ribbon to display the Header and Footer dialogue box Click to tick the Slide number tick box – you have the option to apply these settings only to the slide that is selected, or to all of them

35 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 39 Applying designs © Pearson Education Ltd 2009 Adding text to the footer Open the Header and Footer window Select the Slide tab Click in the Footer tick box to activate the footer Type the text footer text into the text box Click Apply to All

36 Adding a date to slides Open the Header and Footer window, then select the Slide tab Click the tick box next to Date and time, then set the radio button so that the date updates automatically Make sure that the language is set to English (U.K.) Click the Apply to All button Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 39 Applying designs © Pearson Education Ltd 2009

37 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 39 Applying designs © Pearson Education Ltd 2009 Changing the layout of a slide  You can change the layout of a slide at any time, even if you have already entered text Click the Layout button in the Slides group on the Home ribbon to display a gallery of slide layouts Click the layout you want

38 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 39 Applying designs © Pearson Education Ltd 2009 Creating an organisation chart View a new slide in Normal view Click the Insert SmartArt Graphic icon on the content placeholder to display the Choose a SmartArt Graphic dialogue box Click Hierarchy in the panel on the left-hand side of the dialogue box, and then choose the Organization Chart option in the middle pane Click the OK button Type the organisation chart text in the text boxes

39 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 39 Applying designs © Pearson Education Ltd 2009 Modifying organisation charts Inserting managers, co-workers and subordinates Right-click a chart box to display a shortcut menu Select Add Shape and choose from the menu to insert a new box in the to the position you want Type the text you want into the box Delete a box by selecting it and pressing the Delete key

40 Chapter 4 – Adding objects and tables Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 40 Adding objects and tables © Pearson Education Ltd 2009

41 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 40 Adding objects and tables © Pearson Education Ltd 2009 Adding objects  You can add objects such as graphics, photographs and graphs to slides  PowerPoint ® slide layouts are designed to help you easily add graphics

42 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 40 Adding objects and tables © Pearson Education Ltd 2009 Inserting a clip art image Click the clip art icon in the slide placeholder to display the Clip Art task pane Search for a picture by typing the subject into the Search for: box and clicking the Go button Click a picture to select it – the picture will now appear on the slide Close the task pane by clicking the close cross at the top right of the pane

43 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 40 Adding objects and tables © Pearson Education Ltd 2009 Selecting and changing the size of a graphic object Click any inside an object to select it – little circles (handles) show the object is selected The Picture Tools Format ribbon appears when an object is selected Click away from an object and the handles will disappear Drag any of the corner handles to make an object bigger or smaller without changing the width-to-height ratio

44 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 40 Adding objects and tables © Pearson Education Ltd 2009 Copy or move an object Within a presentation Click the object to be moved or copied to select it Click either Copy or Cut in the Clipboard group on the Home ribbon Go to the slide on which you want to place the copied or moved object and click Paste in the Clipboard group on the Home ribbon – the object will appear on the slide Between presentations Open both presentations Display the source presentation slide and click the object to be moved or copied to select it Click either Copy or Cut in the Clipboard group on the Home ribbon Display the destination presentation slide and click Paste in the Clipboard group on the Home ribbon

45 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 40 Adding objects and tables © Pearson Education Ltd 2009 Inserting an object into the Master Slide Display the Slide Master Click the Picture button in the Illustrations group on the Insert ribbon to display the Insert Picture dialogue box Locate and select a picture to insert, then click the Insert button Resize and position the graphic as necessary  Note, you could instead insert any object into the master slide, for example:  to insert clip art, click the Clip Art button in the Illustrations group on the Insert ribbon to show the Clip Art task pane  to insert a drawn object (such as a shape or a line), click the Shapes button in the Illustrations group on the Insert ribbon

46 Adding a table Click the Insert Table icon in a blank slide placeholder to display the Insert Table dialogue box Select the number of columns and the number of rows, then click OK – a table grid will be displayed Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 40 Adding objects and tables © Pearson Education Ltd 2009

47 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 40 Adding objects and tables © Pearson Education Ltd 2009 Inserting table rows and columns Right-click in any cell adjacent to where you want to insert a row or column to display a shortcut menu Click Insert, and then click the option for the row or column insert position

48 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 40 Adding objects and tables © Pearson Education Ltd 2009 Adding a column chart Click the Insert Chart icon in a blank slide placeholder to display the Insert Chart dialogue box Select the Column chart type in the left-hand list, then select the format in the gallery on the right-hand side of the dialogue box Click the OK button – a sample datasheet in Excel ® format is shown with a bar graph for the sample data Edit the sample data as necessary

49 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 40 Adding objects and tables © Pearson Education Ltd 2009 Sizing, editing and formatting a chart To adjust the chart size, click it and drag a corner handle inwards to make it smaller and outwards to make it larger To delete a chart, click to select it and press the Delete key To edit the chart data, select the chart, then click the Edit Data button in the Data group on the Chart Tools Design ribbon to open the datasheet – edit the data as necessary You can apply formatting to all the different parts of a chart – you can see what the chart parts are called by pausing the mouse pointer over a feature to display a screen tip Right-click a feature to display a shortcut menu, then select the Format… option for the feature Select from the formatting option on the Format… dialogue box that is displayed

50 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 40 Adding objects and tables © Pearson Education Ltd 2009 Adding a pie chart Click the Insert Chart icon in a blank slide placeholder to display the Insert Chart dialogue box Select the Pie chart type in the left- hand list, then select the format in the gallery on the right-hand side of the dialogue box Click the OK button – a sample datasheet in Excel ® format is shown with a bar graph for the sample data Edit the sample data as necessary

51 Chapter 5 – Special effects Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 41 Special effects © Pearson Education Ltd 2009

52 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 41 Special effects © Pearson Education Ltd 2009 Adding slide transitions Display the Slide Sorter view Click a slide that you want to apply a transition to Click the Animations ribbon tab and select a transition from the gallery in the Transitions to This Slide group – the transition is previewed in the Slide Sorter view Modify the transition by adding a sound and changing its speed If you want the same transition between all the slides, click the Apply to All button

53 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 41 Special effects © Pearson Education Ltd 2009 Adding special effects to text Show the Normal view and select the slide containing the text you want to add the effect to Select the text placeholder containing the text you want Click the down-arrow on the Animate list box in the Animations group on the Animations ribbon and select an option from the list that appears

54 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 41 Special effects © Pearson Education Ltd 2009 Adding lines to a slide Click a Line shape in the Drawing group on the Home ribbon – you can also display the gallery of shapes by clicking the Shapes button in the Illustrations group on the Insert ribbon Whilst holding down the Shift key, click and hold the mouse button to drag out a horizontal line Release the mouse button when you are happy with the line

55 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 41 Special effects © Pearson Education Ltd 2009 Formatting a line Click the line to select it Changing line colour Click the Shape Outline button in the Drawing group on the Home ribbon to display a menu Click to select a colour from the palette Changing line width Click the Shape Outline button again, click Weight and then select a width Changing line style Click the Shape Outline button, click Dashes and then select a style

56 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 41 Special effects © Pearson Education Ltd 2009 Adding an arrow Click an Arrow shape in the Drawing group on the Home ribbon Drag the mouse to draw the arrow on the slide – an arrowhead will appear when you release the mouse button Format the arrow by right-clicking it and selecting Format Shape... from the shortcut menu – the Format Shape dialogue box is displayed

57 Adding a table Click the Insert Table icon in a blank slide placeholder to display the Insert Table dialogue box Select the number of columns and the number of rows, then click OK – a table grid will be displayed Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 41 Special effects © Pearson Education Ltd 2009

58 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 41 Special effects © Pearson Education Ltd 2009 Rotating or flipping an object Select the object Click the Rotate button in the Arrange group on the Picture Tools Format ribbon Choose an option from the displayed menu

59 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 41 Special effects © Pearson Education Ltd 2009 Adding text to a shape Right-click a shape, such as a block arrow, rectangle, square, oval or circle, to show a shortcut menu Select Edit Text and type the text you want included

60 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 41 Special effects © Pearson Education Ltd 2009 Selecting and grouping drawn objects Grouping objects is useful if you want all the separate objects to be treated as one object Select more than one object by clicking the first object, holding down the Shift key, then clicking other objects With the objects selected, right-click any one of the objects to display a shortcut menu Click Group and then select Group from the list of options

61 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 41 Special effects © Pearson Education Ltd 2009 Sending objects to the front or back When two objects overlap, PowerPoint ® automatically places the most recent object on top – you may need to change this by either sending one of the objects to the back or bringing one to the front Right-click an object and select Send to Back or Bring to Front as required from the shortcut menu

62 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 41 Special effects © Pearson Education Ltd 2009 Adding and formatting shapes Select a slide Click the shape in the Shapes gallery in the Drawing group on the Home ribbon Click and drag the mouse pointer to draw the shape To delete a shape, select it, then press the Delete key To copy or move a shape, right- click it, then select Copy or Cut on the shortcut menu and paste it into a new position Fill colour Select a shape and click the Shape Fill button in the Drawing group on the Home ribbon, then select a colour from the palette Border colour Select a shape and click the Shape Outline button, then select a colour from the palette Shadow Select a shape and click the Shape Effects button and choose one of the shadow options

63 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 41 Special effects © Pearson Education Ltd 2009 Aligning a line or shape on a slide To align a drawn object on a slide, click the object and then click the Arrange button in the Drawing group on the Home ribbon Select Align on the shortcut menu and then make sure Align to Slide is ticked Click the Arrange button again and Align, and now select how you want the shape to be aligned (e.g. left, right, centre etc)

64 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 41 Special effects © Pearson Education Ltd 2009 Adding and modifying a text box Select a slide and click the Text Box button in the Text group on the Insert ribbon Click and hold the mouse button to drag out a text box on the slide Type the text in the text box Resizing Click and drag the text box handles until the box is the size you want

65 Chapter 6 – Show time! Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 42 Show time! © Pearson Education Ltd 2009

66 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 42 Show time! © Pearson Education Ltd 2009 Starting a show on any slide Open the presentation In the Outline pane, click the slide that you want to start from Click the Slide Show button to start the show from the selected slide

67 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 42 Show time! © Pearson Education Ltd 2009 Navigating a presentation Select the Slide Show mode, then right-click a slide to display a shortcut menu of navigation options To find your way around a presentation you can click the Next and Previous options If you want to move to a particular slide, click Go to Slide, then select the slide by its title Alternatively you can click the controls that appear at the bottom left of the slide

68 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 42 Show time! © Pearson Education Ltd 2009 Hiding a slide In Normal view, in the Slides pane, right-click the slide to be hidden Select Hide Slide from the shortcut menu

69 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 42 Show time! © Pearson Education Ltd 2009 Using Notes To help you in your presentation you can make additional notes about each slide to prompt you Select a slide Type the notes in the Notes pane below the slide

70 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 42 Show time! © Pearson Education Ltd 2009 Slide setup Click the Page Setup button in the Page Setup group on the Design ribbon to display the Page Setup dialogue box Select either the Portrait or Landscape orientation option in the Slides section Choose an appropriate output format using the Slides sized for: list On-screen show Overhead 35mm Slides Click OK

71 Printing To print anything, click Print on the Office button menu to display the Print dialogue box The Print dialogue box is similar to those in other Microsoft ® Office applications Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 42 Show time! © Pearson Education Ltd 2009 Select what you want to print in the Print what: section – the options displayed on the Print dialogue box will change depending on this selection Click OK to print

72 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 42 Show time! © Pearson Education Ltd 2009 Copying slides Open the source and destination presentations In Slide Sorter view, select the slide(s) you want to copy Right-click the selected slides and click Copy on the shortcut menu Display the destination presentation and right-click the slide next to where you want the copied slide Select Paste from the shortcut menu

73 Pass ECDL5 for Office 2007 Module 6 Presentation Chapter 42 Show time! © Pearson Education Ltd 2009 Saving in different file formats Click the Office button, move the mouse pointer over Save As on the menu and click the Other Formats option to open the Save As dialogue box Navigate to a folder where you want to save to Type the filename in the File name box Click the down arrow to the right of the Save as type: list box to see a large selection of different file types Select PowerPoint Template (*.potx) to save as a template Select Web Page to save the presentation for a website Select Outline/RTF to save a presentation in Rich Text Format  You can choose to save a single slide or all slides in a presentation as a graphic  You can also choose to save the presentation for use in a different version of PowerPoint ®


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