U.S. Department Of Energy ITS / USEC Litigation Support With Automation Technology & Knowledge Management
Foremost Deployment Automation of Image Capture –Integrated Indexing –High Speed Scanning –Multiple Scanning Solutions Automation of Data Capture –Optical Character Recognition –Production of Tiff, PDF, and DOC Search, Retrieve, Publish Integration with Knowledge Management Auto-categorization Agenda
Base Process: Paper Based Review –Find –Pull –Appropriate Reviews ADC, TIO –Release Copy for Litigant Re-file Repeat for next case Litigation Support
85-90% search accuracy on first attempt Security (administrative controls) Increase overall efficiency Cost effective Paper Reduction Real Time Retrieval Ease of Search and Retrieval Disaster Recovery “The real treasure is in your data…The only truly safe way to back up your computer data is to keep a copy in a distant location.” The Mossberg Report Smart Money Magazine December 2001 Automation Technology
DoD 5015.2a Certified NRC 2000-18 Compliant DOE STD-4001-2000 Compliant ISO 15489 Compliant Automation Technology
Capture Multiple Sources of Records Secure Repository ForeMost Enterprise/TrueArc for Exchange Records Management Business Rules & Standards Paper EDMS Video, Microfilm, CD ROM, Etc… Web Content Mail & E-Mail ITS/Smartlogik Technology Portal Technology Outlook/Exchange Outlook/Exchange Lotus Notes Lotus Notes GroupWise GroupWise Intranet Solutions – Xpedio iManage iManage Video Tapes Video Tapes Fisch Fisch Microfilm Microfilm PhotosPhotos X-raysX-rays DrawingsDrawings MS Office FilesMS Office Files Any Object… Any Object… Documentum Documentum FileNET Panagon FileNET Panagon MS Office MS Office DOCS Open DOCS Open iManage iManage Others….Others…. Paper Paper Folders Folders Boxes Boxes Pallets Pallets
Domain Authentication –NT Integrated Security User IDs and Passwords Access Control List (ACL) –Collection, File, Folder, Document, Accession –Grant of Privileges Security Levels –Unclassified to Top Secret (5 levels) –Configurable to 32,000 levels Architectural Security –System Services –Storage Access Advanced Security
File Plan Management –Alpha/Block Numeric –Hierarchical Structure –Prefix, Section, File –Case/Subject Files –Folder/Doc Location –File Number Validation –File Restrictions Foremost Enterprise Version 2
Systems Management AutoRecords Server Configuration Custom Fields/Labels Global Update Crystal Reports Audit Trails Full Text Indexing Systems Administration Features
Paper File Control Manual, Automatic Folder Numbering Control Unlimited Folder Series File/Folder Charge-out and Reports Configurable Folder Label Printing Charge-out Returns, Pass-Along Foremost Enterprise Version 2
Web Based Indexing –Location Independence – Internet Explorer –Rapid Development & Deployment –Staged Processing Indexing, Scanning, Filing to EDMS –Database Connectivity Automation Technology
Smartlogik—Infrastructure software that automates the processing of unstructured, semi-structured, and structured information regardless of data source or format and delivers it to users when it is most needed. Smartlogik delivers the right information to the right person at the right time Knowledge Management
3 rd Party Content & Web Services Network Storefronts Integration into Shopping and Auctions Procurement Corporate Travel Essential Portal Content Business News & Research Vertical Industry Packages HotJobs Integration Industry Buzz Tracking Instant Messaging eGroups Virtual Conferences E-Learning Webinars Webcasting Tools Strategy Deployment & Integration Adoption & Usability Taxonomy Custom Solutions Commerce Content Communications Consulting Your Solution Portal Software Content & Apps Portal Technology
The Problem 80% of business is conducted on unstructured information. Unstructured data doubles every three months. In the American workplace, the average worker spends more than half their day processing documents.
The Problem 38% of managers surveyed waste substantial time finding information. 43% of managers think important decisions are delayed from having too much information. 44% of managers believe the cost of collecting information exceeds its value to business.
Smartlogik Information Architects The Smartlogik Solution Discovery intranet www email newsfeeds databases video audio Smartlogik Solution Toolbox muscatdiscovery Powerful natural language, probabilistic search engine Highly scalable Dynamic word weighting Concept-based Automatic indexing Includes muscatalert personalised profiling system
The Smartlogik Solution Structure intranet www email newsfeeds databases video audio Smartlogik Solution muscatstructure Flexible information categorization solution designed to leverage human insight and expertise Enables intelligent structuring of information tailored to meet unique needs of each organization Automatic categorization of new content Thesauri Enhances user’s ability to find the precise information needed Smartlogik Information Architects
The Smartlogik Solution muscatstructure Rule-based architecture combines best of technology and human expertise
The Smartlogik Solution Discovery intranet www email newsfeeds databases video audio Smartlogik Solution Toolbox muscattoolbox Smartlogik’s suite of connectivity tools enabling: integration of Smartlogik technologies with other applications, incorporation of non-English languages interfacing with multiple data sources. Smartlogik Information Architects
The Smartlogik Solution StructureDiscovery intranet www email newsfeeds databases video audio Smartlogik Solution Smartlogik’s Information Architects Information Architects Provide the crucial ingredient – human insight and expertise Help customers design their entire information retrieval needs Build the customised taxonomies that create real competitive advantage.
StructureDiscovery intranet www email newsfeeds databases video audio Knowledge Management Toolbox Smartlogik Information Architects Solutions
What makes us different? Flexible/Open Architecture- Can be easily integrated into the existing corporate infrastructure and is highly scalable Automated, Rule-based Categorization- Allows for more accurate, precise categorization of pertinent information with less maintenance. Guided Information Retrieval- Real Time/On screen help, to assist users in the location and retrieval of required information. Advantages The ITS/ Smartlogik Solution