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Board of Directors. From the 2010 Delegates Convention Christ Centered Experienced Staff Loyalty of those served Christ Centered!! Experienced Staff Loyalty.

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Presentation on theme: "Board of Directors. From the 2010 Delegates Convention Christ Centered Experienced Staff Loyalty of those served Christ Centered!! Experienced Staff Loyalty."— Presentation transcript:

1 Board of Directors

2 From the 2010 Delegates Convention Christ Centered Experienced Staff Loyalty of those served Christ Centered!! Experienced Staff Loyalty of those served Understaffed Adult Participants Branded as Youth Camp Day Camp Young Adult Ministry Family Ministry Busy Youth Been There Done That.. Decline in Member Congregations New Program Director & Part- time Office Director & Development Director Economy & Gas Prices Week-long family camp decreasing Day Camp Leaders In Training Expanded Outreach

3 Board of Directors Activities

4 Vision & Mission for CPLOM Yellowstone Member Congregations CPLOM supports & equips Partnerships within Member Congregations Community Outreach Day Camp Year round Youth / Family Leadership LIT Equipping Parents Church Retreats Missions Staff On-Site Family Ministry Single Parent Camp Parent / Child Camp Father / Son Weekend Couples Retreat Family Camp Youth Camps All activities support Member Congregations Magic Valley Treasure Valley Utah

5 Things to know…

6 Guests Served

7 Summer Camp May 31, 2011 Down 18% from 2009 Down 40% from 2004

8 Summer Camp Average of 40-45% return campers 2010 – 61% returning campers…but fewer overall means fewer new campers

9 Summer Congregational Participation Total Summer Campers from Member Congregations **as indicated by the camper, not the congregation 2004 – 416 (51%)2009 – 277 (40%) 2007 – 360 (45%)2010 – 321 (45%) 2008 – 339 (43%)

10 Retreats Total Retreat Participants – – – – – 458 to date thru summer

11 Brutal Fact #1 Only 7% of our confirmands are still in the Lutheran Church at age 25 and 60% of our high school kids have left the Lutheran Church by the time they graduate from high school. If we are in decline & struggling, what should we do to grow? We can do camp as we always have, or we can have more campers. But we may not be able to have both. Remember the Oldsmobile? Myth of the “Best-kept Secret”

12 Things to think about… LP Cassette CD iPOD

13 Brutal Fact #2 A “homespun” camp & inward-looking subculture are turn-offs to outsiders. What is our subculture? Is it inviting to “outsiders”? Ask the question… “Would [Four Star Resort] do this?”

14 Things to know…

15 Brutal Fact #2 Gospel is: Relevant Attractive Timeless Is Camp relevant to the new demographic that’s rising?

16 Preserve the Core, Stimulate Progress. Our CORE is the GOSPEL of JESUS CHRIST! This is the music – the truth – that people want and need, and it still “sells” – Others, like seed sown on good soil, hear the word, accept it, and produce a crop – come thirty, some sixty, and some a hundred times what was sown. Mark 4:20

17 Keys in Assessing Appeal & Potential for Growth: 1. If it’s not working now, it won’t work in the future. 2. Determine what is core. All else is on the table. 3. When the Inner Circle, member churches, are on board, we’re ready for Outer Circle constituencies (Glass is half-full – we have a great head start!)

18 Things to discuss… Caryn Elliott Mike Suelzle Jerry Werner

19 Reflection & Discussion 1. If we are struggling and in decline, what can we do to grow? 2. In ten years, if you were in a hot air balloon over Camp Perkins, what do you see? 3. Identify 2-3 barriers in your church that inhibit your doing your very best job as a delegate. 4. What one thing will you do next week to promote camp? (small or large)

20 Things to know…

21 Committee Reports Program Finance Property Executive Director Report Nominations

22 Program Committee

23 Program Director Tracy Prescher Program Committee Steve Barckholtz, Chairperson Zach “Slice” Allen Jennifer “Downey” Webster Jerry Randolph Leah Steinbronn, DCE Theresa Von Busch Amy Hubach, DCE Caryn Elliott Mike Suelzle

24 Summer Camp 2011 Summer Staff Camp Assistants – 3 Kitchen, 2 housekeeping, 1 maintenance, 1 photo Camp Assistants – 3 Kitchen, 2 housekeeping, 1 maintenance, 1 photo Counselors – 8 Female, 8 male Counselors – 8 Female, 8 male Ridges Counselors – 1 male, 1 female Ridges Counselors – 1 male, 1 female Summer Program Facilitators – 3 On-Site, 3 Day Camp Coordinators Summer Program Facilitators – 3 On-Site, 3 Day Camp Coordinators Foodservice Director (Roxi Mumm) & Head Cook (Sarah Schulze) Foodservice Director (Roxi Mumm) & Head Cook (Sarah Schulze) Maintenance Director – Aidan O’Donnell (Full-time, year-round) Maintenance Director – Aidan O’Donnell (Full-time, year-round) Office Director – Valerie Woo (Part-time, year-round) Office Director – Valerie Woo (Part-time, year-round) Program Director – Tracy Prescher Program Director – Tracy Prescher Executive Director – Signe White Executive Director – Signe White 37 total staff serving this summer! 37 total staff serving this summer!

25 Summer Camp Exciting in 2011 Week-long Family Camp – only 1 family as of now Week-long Family Camp – only 1 family as of now 2 Family Weekends 2 Family Weekends Ridges Intro Trip—NEW!! – 6 participants now Ridges Intro Trip—NEW!! – 6 participants now Guitar Camp—NEW!! Guitar Camp—NEW!! Art Camp – 20 participants now Art Camp – 20 participants now Servant Events Servant Events Colorado, Wisconsin, Illinois, & UtahColorado, Wisconsin, Illinois, & Utah 66 participants now66 participants now Leaders In Training Camp (LIT)Leaders In Training Camp (LIT) 20 participants now 20 participants now Day CampDay Camp 18 Total Sites18 Total Sites Over 700 CampersOver 700 Campers

26 Day Camp 2010 Valley of Peace, HaileyJune 19 Redeemer, SLC, UTJune 19 Zion, BurleyJune 19 Beautiful Savior, BoiseJune 26 Zion, NampaJune 26 St. Mark, Elko, NVJune 26 St. John, BuhlJune 26 Immanuel, Twin FallsJune 26 Hope, Jackpot, NVJuly 3 Peace, FilerJuly 10 Shepherd of the Valley, SalmonJuly 10 Trinity, St. Anthony—Family DayJuly 16 Trinity, EdenJuly 17 St. John & Hope, Idaho FallsJuly 17 Faith, PocatelloJuly 24 Trinity, RupertJuly 31 First, Tooele, UTAugust 7 Redeemer, KimberlyAugust 7

27 Winter Retreats Staff Reunion Staff Reunion Jr. High Retreat Jr. High Retreat Sr. High Retreat Sr. High Retreat Crafting Retreats Crafting Retreats Idaho Falls Youth Retreat Idaho Falls Youth Retreat

28 Spring / Summer Retreats Work Weekend: May Work Weekend: May Over 120 volunteers, children and staff Over 120 volunteers, children and staff Parent / Child Retreat: June 19-21, 22-24, Parent / Child Retreat: June 19-21, 22-24, Single Parent / Child Retreat: July Single Parent / Child Retreat: July Father & Son: July 21-24—NEW!!! Father & Son: July 21-24—NEW!!! Summer Family & Friends Camps Summer Family & Friends Camps July 3-8 Week-long July 3-8 Week-long July Weekend July Weekend August Weekend August Weekend

29 Fall Retreats Couples Retreat Couples Retreat September 30-October 2 September 30-October 2 Fall Work Weekend Fall Work Weekend September 30-October 2 September 30-October 2 Women’s Retreat Women’s Retreat October October Men’s Retreat Men’s Retreat TBA TBA Sr. High Leaders Retreat Sr. High Leaders Retreat TBA TBA

30 Finance Committee

31 2010 Finance Summary

32

33

34

35 2011 Budget

36 Expenses - Covered by Donation vs. Fees

37

38 Future & Emergency Funds

39 Development Report

40 Estate Planning Workshops Estate-Planning Workshops Twin Falls/Filer: 20 Pocatello: 8 Idaho Falls: 15 Boise: 14 Donor/Volunteer Appreciation Dinners Twin Falls: 20 guests, 4 volunteers Pocatello: 15 guests, 7 volunteers Boise: 48 guests, 18 volunteers Total Visits Requested with Lloyd Probasco: 21 Total Visits/Calls Made to Date: 13 Families indicating they will leave estate gift to: Camp Perkins: 6 Church: 8 Potential gifts to church and Camp: 3

41 Property Committee

42 Important dates: May 15th, Pre-Work weekend to establish work list for work weekend Memorial Weekend - Work weekend getting camp ready for the Summer and coordinating all work efforts October - Fall work weekend getting camp ready for the Winter 2010/11 Completed Projects: RC Beautification – carpet, tile, cushions, painting, etc. Lodge Insulation and roof Heat Booster in Lodge Dishwasher Replaced compressor in RC heat system On-going Maintenance Manual and record keeping – Aidan doing a great job updating and keeping records Reforestation – replacing dying Lodge Pole with diversified species native to area – Jerry Werner Property Committee

43 2011 Immediate Needs: Repair donated 5 th Wheel (staff housing) Repair docks in swim area Repair/replace boat docks (evaluate need – Program Committee) Replace fuel efficient vehicle for church visits Campfire pit benches and electrical/lights Padded chairs for RC? Additional Tasks: Evaluate Shop needs…tools, etc. Create facilities needs and activities plan to submit to USFS

44 Property Committee Future Projects: Long Range Plans Upper shower house sprucing up or remodel – depending on roof repair costs Remodel lodge (winter usage) and add new deck/patio Consider family/community friendly cabin remodel RC basement storage extension RC roof solution RC landscaping / erosion / basement flooding Cabin Roofs Jacob’s Ladder and other elements for Challenge Course Vehicle evaluation Replace bus? Establish replacement plan as vehicles age (ie – budget, needs)

45 New Member Congregation Mt. Calvary Lutheran, Homedale, ID

46 Nominations Committee

47 By-Laws

48 By-Law Proposals Article V. Board of Directors Section 6. The Directors shall be elected to serve for three years or until their successors are elected. Their term of office shall begin at the close of the delegate convention at which they were elected. Members at large may not serve more than two consecutive terms, after which they are not eligible to serve for a full term. Section 7. Any Board member who is unable to fulfill his duties may be requested to resign. By a three-fourths vote of the quorum, the Board may declare the position of a Board member who has been absent from two or more consecutive meetings vacant. A board member may submit a letter of resignation to the Board Chairman. Section 8. The Board of Directors may fill vacancies on the Board that occur between delegate conventions. The assigned replacement shall complete the remaining term of the vacant position. They will be eligible to run for that position at the conclusion of the term and the time served will not be counted towards term limits.

49 Executive Director’s Report

50 Church Visits Goal 10-15/year 2010 (10 total Sunday visits) 2011 (6 so far) Goal slowed by absence of Program Director and search January St. John’s, ID Falls Grace, Pocatello February Grace, Caldwell March Valley of Peace, Hailey St. Paul, Jerome School Visits Jan – April  Grace, Pocatello  Hope, ID Falls  Immanuel, Twin Falls  Christ, Murray, UT  Grace, Sandy, UT  Redeemer, SLC, UT  Nampa Christian Schools Other Visits  Oct. & May – Southern Idaho Pastors Conf.  Women’s Retreat – St. Paul, Ogden  King’s Kids – Trinity, Eden  Lock-in –Immanuel, Twin Falls

51 Summer Camperships $22,000 awarded in 2009 $15,000 awarded in 2010 $3000 so far for 2011 Spread the word!


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