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VIEP CONFERENCE. PHILOSOPHY INTERDISCIPLINARYINTERDISCIPLINARY AFFORDABLEAFFORDABLE QUALITY AND VALUEQUALITY AND VALUE FUNFUN.

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Presentation on theme: "VIEP CONFERENCE. PHILOSOPHY INTERDISCIPLINARYINTERDISCIPLINARY AFFORDABLEAFFORDABLE QUALITY AND VALUEQUALITY AND VALUE FUNFUN."— Presentation transcript:

1 VIEP CONFERENCE

2 PHILOSOPHY INTERDISCIPLINARYINTERDISCIPLINARY AFFORDABLEAFFORDABLE QUALITY AND VALUEQUALITY AND VALUE FUNFUN

3 INTERDISCIPLINARY In terms of committee team and program, noting EP streams (SAR, Communications, ESS, Neighbourhood, and levels i.e. introductory, intermediate, experienced.In terms of committee team and program, noting EP streams (SAR, Communications, ESS, Neighbourhood, and levels i.e. introductory, intermediate, experienced. Ensure planning committee has representation from as many of the partners as possible. Key is to ensure that all aspects have value in the program and that messaging gets out to all.Ensure planning committee has representation from as many of the partners as possible. Key is to ensure that all aspects have value in the program and that messaging gets out to all.

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5 AFFORDABLE SPONSORSHIPS – this is a key area to allow the committee the freedom to operate the conference without raising the registration fee, and profiles support organizations and businessesSPONSORSHIPS – this is a key area to allow the committee the freedom to operate the conference without raising the registration fee, and profiles support organizations and businesses DONATIONS – assist in keeping cost down, as well as adding to the fun and enjoyment of the conference participants and profiling local supportersDONATIONS – assist in keeping cost down, as well as adding to the fun and enjoyment of the conference participants and profiling local supporters

6 AFFORDABLE GROUP LODGING – in addition to the learning experience this allows some participants a very affordable way to attend the conferenceGROUP LODGING – in addition to the learning experience this allows some participants a very affordable way to attend the conference COST – the fees are kept to a very reasonable level to ensure as broad a participation as possible.COST – the fees are kept to a very reasonable level to ensure as broad a participation as possible.

7 QUALITY AND VALUE The intent of the conference is always to offer a top notch program with exceptional value to people of all experience levels and to people of all disciplinary teams, keeping a fair and reasonable price and highlighting Island talent.The intent of the conference is always to offer a top notch program with exceptional value to people of all experience levels and to people of all disciplinary teams, keeping a fair and reasonable price and highlighting Island talent.

8 BCERMS BCERMS has been used as the organizational platform, which has served the conference well, both in planning and execution, as well as promoting a clear understanding of this system.BCERMS has been used as the organizational platform, which has served the conference well, both in planning and execution, as well as promoting a clear understanding of this system.

9 IC /Chair Operations Section Chief (General Staff) Planning Section Logistics Section Chief Finance / Admin Section Chief Deputy IC Communications Officer Safety & Security Officer Liaison (Media) Officer IC’s Scribe Vancouver Island Emergency Preparedness Conference Organization Chart For Front Line Volunteers and Staff Command & General Staff

10 FUN – for Committee “If this is not fun, I’m not playing.” If folks are not having fun, you are only burning them out“If this is not fun, I’m not playing.” If folks are not having fun, you are only burning them out Worker care - At meetings and at the eventWorker care - At meetings and at the event Windup event for committeeWindup event for committee Formal and informal thank yous to the committeeFormal and informal thank yous to the committee

11 FUN for Participants Conference social timeConference social time Door prizesDoor prizes Networking timeNetworking time Friday night finger foodFriday night finger food Infuse appropriate humour into announcementsInfuse appropriate humour into announcements

12 WHAT THE SOCIEY PROVIDES Disc of templates and job descriptionsDisc of templates and job descriptions MentoringMentoring Bank Account ManagementBank Account Management Start up loan - floatStart up loan - float Registration assistanceRegistration assistance Website managementWebsite management Management of list of prior participantsManagement of list of prior participants Sponsorship mentorshipSponsorship mentorship Vivian Robinson Award administration and presentationVivian Robinson Award administration and presentation

13 WHAT THE HOSTING COMMUNITY PROVIDES Enthusiasm and commitmentEnthusiasm and commitment A team of interested interdisciplinary team workers willing to devote their time and energy to being part of the Conference CommitteeA team of interested interdisciplinary team workers willing to devote their time and energy to being part of the Conference Committee

14 WHAT THE HOSTING COMMUNITY PROVIDES A venue to hold the conference consisting of at least:A venue to hold the conference consisting of at least: –A facility able to accommodate up to 200 to 350 participants, including a large general assembly area with seating for participants plus organizing committee –4 individual meeting rooms to accommodate people or some sort of equivalency –a large room for reception and meet & greet –some type of group lodging accommodation –R.V. parking (if possible) –close access to local hotels/motels –tables, chairs, video projectors, laptops microphones as needed –facilities for food prep or dinning

15 WHAT THE COMMUNITY GAINS Excellent exercise for your communityExcellent exercise for your community Strengthening local networksStrengthening local networks Interdisciplinary team buildingInterdisciplinary team building Great Local training opportunityGreat Local training opportunity Surplus funds to benefit local community programsSurplus funds to benefit local community programs

16 NEXT STEP Take this back for further consideration by your interdisciplinary teamTake this back for further consideration by your interdisciplinary team Thank you for your interestThank you for your interest


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