The best or “alpha” project managers spend more time on every PM process group than their counterparts except for execution, as follows: Initiating: 2% vs. 1% Planning: 21% vs. 11% Executing: 69% vs. 82% Controlling: 5% vs. 4% Closing: 3% vs. 2%1* What the top 2% know that everyone else does not Andy Crowe, Alpha Project Managers: What the Top 2% Know That Everyone Else Does Not, Velociteach Press (2006). 10 8 key areas were identified where alpha project managers shine: 1.Attitude and belief 2.Communication 3.Alignment with the organization 4.Approach and organization 5.Priority management skills 6.Issue Management 7.Relationships and conflict 8.Leadership
Six Common Problems Faced By A Business Analyst 1.Resistance in sharing information 2.Irregular attendance 3.Accountability for decisions 4.Resolving user conflicts 5.Real needs vs. perceived needs 6.Changing needs Source: BA TimesBA Times
The Top Challenges Facing Business Analysts Source: Business Improvement ArchitectsBusiness Improvement Architects
Why Projects Fail – Poor Requirements Most business requirements approaches fail on two dimensions 1.Lack of a true process orientation 2.Lack of understanding of the neuroscience involved in requirements definition Being asked what you want out of a system is like being asked what you want out of life! Where do you start? What are the parameters?
Impact of Poor Requirements If business analysts provide subpar requirements, it causes a wide range of negative consequences not only for the current project but for the business as a whole.
Five common errors in requirements analysis 1.Customers don't (really) know what they want 2.Requirements change during the course of the project 3.Customers have unreasonable timelines 4.Communication gaps exist between customers, engineers and project managers 5.The development team doesn't understand the politics of the customer's organization Source: http://www.techrepublic.com/article/five-common-errors-in-requirements-analysis-and-how-to-avoid-them
SAME O' SAME O'.… Every project is different, but… Same people Same Team Lead Same Project Manager Same agendas Same customs Same needs Negotiate – Polite – Change
Lessons Learned What works in Manufacturing will not work in Finance One-to-one interviews “brilliant”, especially if you want to know a process Workshops only work if you bring in people from all departments Use Visio for step-by-step walkthroughs Use templates Read legislation Get on with the Project Manager Know the issues, risks, and dependencies
Learning from our mistakes “The hardest mistakes to learn from are those that lack consequence.” Jasper Sole “No one is exempt from the rule that learning occurs through recognition of error.” Alexander Lowen
QQI Certificate in Business Analysis More information at: www.businessanalyst.ie www.ncirl.ie