1. National Extension and Research Conference (NERAOC) Madison, WI May 16, 2010 Session 39

2. AMB Update CAROL A. LANGGUTH Branch Chief PATRICIA MYERS Team Leader Awards Management Branch Office of Extramural Programs National Institute of Food and Agriculture

3. CAROL LANGGUTH Branch Chief Phone: 401-5204 clangguth@nifa.usda.gov SUSAN BOWMAN Section Leader, Section I Phone: 401-4324 sbowman@csrees.usda.gov ADRIENE WOODIN Section Leader, Section II Phone: 401-4320 awoodin@nifa.usda.gov LASHAWN POWELL Secretary Phone: 401-4986 Lpowell@nifa.usda.gov ROCHELLE MCCREA Team Leader, Team 1 Phone: 401-2880 rmccrea@nifausda.gov DUANE ALPHS Team Leader, Team 2 Phone: 401-4326 dalphs@nifa.usda.gov MYKLE LYONS Examiner Phone: 401-5774 mlyons@nifa.usda.gov CHARLES HUNGERFORD Specialist Phone: 401-5059 chungerford@nifa.usda.gov EUGENIA SPOHRER Specialist Phone: 401-5058 espohrer@nifa.usda.gov BARBARA DODSON## Specialist Phone: 401-6342 bdodson@nifa.usda.gov BRUCE MERTZ Team Leader, Team 1 Phone: 401-5062 bmertz@cnifa.usda.gov SONDRA WATKINS Team Leader, Team 2 Phone: 401-4249 swatkins@nifa.usda.gov THOMAS MASON Specialist Phone: 401-3482 tmason@nifa.usda.gov JANET SCHMIDT** Specialist Phone: 401-5951 jschmidt@nifa.usda.gov SHYNIKA LOFTEN Specialist Phone: 401-6031 slofton@nifa.usda.gov ALICIA SIMON Specialist Phone: 401-6104 asimon@nifa.usda.gov TOWANA DESHAZO Specialist Phone: 401-4155 tdeshazo@nifa.usda.gov SHIRLEY SMITH Specialist Phone: 401-5228 ssmith@nifa.usda.gov KENDRA ARRINGTON** Specialist Phone: 401-3669 karrington@nifa.usda.gov vacant Student Phone: 401-4940 vacant@nifa.usda.gov GAIL MARTIN Specialist Phone: 401-0327 gmartin@nifa.usda.gov AWARDS MANAGEMENT BRANCH Fax 202-401-6271 ** - 1994 Schools ## Facilities Revised: 05/11/2010 Fax 202-401-3237 Branch Main Number: 202-401-4986 TAMICA DOY Admin. Assistant Phone: 401-1652 tdoy@nifa.usda.gov RONALD DUNMORE Admin Assistant Phone:401-5057 rodunmore@nifa.usda.gov CRYSTAL CATLETT Examiner Phone: 401-1318 ccatlett@nifa.usda.gov JOSE BERNA Specialist Phone: 401-6509 jberna@nifa.usda.gov ADAM ANDERSON Specialist Phone: 401-4185 acanderson@nifa.usda.gov TRACEY ROY Specialist Phone: 401-3681 troy@nifa.usda.gov JEFF JACOBS## Specialist Phone: 690-5717 jjacobs@nifa.usda.gov DARLENE BROWN## Specialist Phone: 401-4189 dmbrown@nifa.usda.gov EULA JORDAN Liaison Phone: 401-0848 ejordan@nifa.usda.gov STEPHANIE BRYANT Examiner Phone: 401-0187 sbryant@nifa.usda.gov LINDA TOPPIN Admin. Assistant Phone: 690-2563 ltoppin@nifa.usda.gov VACANT Specialist Phone: 401-4314 vacanr@nifa.usda.gov KRISTIN ABERNATHY Examiner Phone: 401-6848 kabernathy@nifa.usda.gov Admin Assistant Phone: 401-5047 vacant@nifa.usda.gov BRENDA BARNETT Sr. Budget & Fiscal Specialist Phone: 401-6520 bbarnett@nifa.usda.gov ARNITA CROSS Staff Accountant Phone: 401-8982 across@nifa.usda.gov JILLIAN WORTHEN Student Aide Phone: 401-4248 jworthen@nifa.usda.gov TAM-THAO NGUYEN Budget and Accounting Tech Phone: 401-46503 tnguyen@nifa.usda.gov PATRICIA MYERS Team Leader Phone: 205-0453 pmyers@nifa.usda.gov Vacant Team Leader Phone: 401-3482 vacant@nifa.usda.gov Vacant Section Leader Phone: 205-0453 vacant@nifa.usda.gov Vacant Specialist Phone: 401-5774 vacant@nifa.usda.gov Vacant Specialist Phone: 401-3482 vacant@nifa.usda.gov Formula Grants Section

4. National Institute of Food and Agriculture 7 CFR 3430 General Grant Administrative Provisions Automated Standard Application for Payments Federal Financial Report (FFR) Formula Grant Programs Other Items AGENDAAGENDA

5. National Institute of Food and Agriculture Four Institutes: Food Production and Sustainability Bionergy, Climate, and Environment Food Safety and Nutrition Youth and Community Development Center for International Programs

6. National Institute of Food and Agriculture - Priority Issues Sustainable and renewable energy Global food security and hunger Preventing childhood obesity Climate change Food safety

7. NEW PROGRAM FY 2010 Sun Grant Program $2,106,000 Distance Education Grants for Insular Areas$720,000 Farm Business Management & Benchmarking $1,438,500 Women and Minorities in Science, Technology, and Mathematics $364,000 Food Aid Nutrition Enhancement Program $3,744,000

8. Automated Standard Application for Payments (ASAP) Transition from PMS to ASAP To provide improved customer service, greater transparency, and more efficient reconciliations. Successful pilot conducted in FY 2009 with six programs.

9. ASAP Transition Plan All awards for all other programs (i.e., formula, competitive, and non- competitive programs. Phase-in plan to move existing awards from PMS to ASAP –FY2011

10. 7 CFR 3430 Competitive and Noncompetitive Non- formula Federal Assistance Programs – General Administrative Provisions Will not apply to SBIR One set of administrative requirements –Standardizes and streamlines –Establishes requirements for programs Final rule published (74 FR 45736)

11. 7 CFR 3430 - Organization Subparts A through E – Common –A – General Information –B – Pre-Award: Solicitation and Application –C – Pre-Award: Application Review & Evaluation –D – Award –E – Post-Award and Closeout

12. 7 CFR 3430 Organization –continued Subpart F and thereafter– Program Specific –Applicability of regulations –Purpose –Eligibility –Definitions –Project types and priorities –Funding restrictions –Matching requirements

13. F – Specialty Crop Research Initiative G – Agricultural Food Research Initiative H – Organic Research Initiative I – Section 406 – Integrated J – Beginning Farmers & Rancher Development Program K – Biomass Research and Development L – 1890 Capacity Building M - New Era Rural Technology Competition Grants Program Following Subpart E – Program-specific Regulations

14. 7 CFR 3430 - Important Provisions No-cost Extensions after expiration (sec 58) –Awards after 9/4/2009 or funding actions –Up to 120 days following expiration –Only in extenuating circumstances Overdue Final SF-269 (SF-425) (section 56) –Awards after 9/4/2009 or funding actions –Ability to draw funds is restricted –Infomation submitted to AMB for review –Only in extenuating circumstances

15. 7 CFR 3430 - Important Provisions Process established for review of disallowed costs and award appeals (section 59 and 62 respectively) Expiring appropriations (section 63)

16. Federal Financial Form (FFR) Form SF-425 Combination of SF-269 and SF-272 October 1, 2009 –effective date Quarterly and Final Reports E-mail, facsimile, or mail submission –awards@nifa.usda.gov –formulagrantforms@nifa.usda.govformulagrantforms@nifa.usda.gov (unless in DHHS) Working with NSF towards electronic submission via Research.gov

17. What’s New for Formula Grants in FY 2010 Beginning in FY 2010, only FY 2009 and prior fiscal years are using the Payment Management System of HHS. If this changes, information will be provided

18. Formula Grant Opportunity Grants transitioned to the Automated Standard Application for Payments (ASAP) for FY 2010 grants. ASAP is a system through which organizations receiving Federal funds can draw payments preauthorized by Federal agencies through the U.S. Treasury. What’s New for Formula Grants in FY 2010

19. FGS Initiates Enrollment of Formula Grant Recipient Organizations using the unique data for each recipient taken from the SF-424Ms submitted in applying to the Formula Opportunity Grants on grants.gov. If the organization is in the process of being enrolled by another agency, the Enrollment Initiator will have to wait until the pending enrollment is complete. What’s New for Formula Grants in FY 2010

20. Formula Grant Section enters the Point of Contact (POC) information obtained from the SF-424s submitted. 1. EIN/DUNS 2. Complete enrollment Following initial enrollment by FGS, the Point of Contact is responsible for entering the organization officials. What’s New for Formula Grants in FY 2010

21. 1.We are tentatively planning to move to the 424 R&R forms or modification. 2.Issue NIFA 2009 for formula grant award. What’s New for Formula Grants in FY 2011

22. Common Problems with Applications The budget doesn’t match the narrative or no narrative provided The budget doesn’t include base salary and work months. Projects on the current and pending documentation exceeds 100% and doesn’t include percentages for all projects. Meals are not justified. Auditing and clerical costs are not justified. All items on budget are not explained on narrative.

23. Common Problems with Applications (cont) S&W’s exceed current and pending time commitment. Subcontractors duration exceed awardee duration. Human subjects/animal care approval signed by subcontractors AR and not the awardee AR. No justification for excessive pay for consultants/speakers currently $600.00 per day (Executive Level IV) Consultants rate of pay missing. No letter of intent or SOW for consultants/subcontractors. Proposal for multiple years, but budget for one year

24. Questions? Carol Langguth Awards Management Branch Office of Extramural Programs (202) 401-4986 clangguth@nifa.usda.gov