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May 1-2, 20101 VOLUNTEER REGION INVENTORY May 1 & 2, 2010 “GOD, grant us knowledge that we may write [do service] according to Your Divine precepts. Instill.

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Presentation on theme: "May 1-2, 20101 VOLUNTEER REGION INVENTORY May 1 & 2, 2010 “GOD, grant us knowledge that we may write [do service] according to Your Divine precepts. Instill."— Presentation transcript:

1 May 1-2, VOLUNTEER REGION INVENTORY May 1 & 2, 2010 “GOD, grant us knowledge that we may write [do service] according to Your Divine precepts. Instill in us a sense of Your purpose. Make us servants of Your will and grant us a bond of selflessness, that this may truly be Your work, not ours—in order that no addict, anywhere, need die from the horrors of addiction.” May 1-2,

2 2 RESPECT THE PROCESS! May 1-2, Please turn off your electronic devices Create an Atmosphere of Recovery

3 May 1-2, INVENTORY AGENDA Saturday Morning 9:00AM to 12:00 Noon The NA planning process The NA planning process Brief overview of Volunteer Region Brief overview of Volunteer Region Review areas of concern Review areas of concern Saturday Lunch 12:00 to 1:00PM Prioritize areas of concern Prioritize areas of concern Brainstorm and prioritize solutions Brainstorm and prioritize solutions Large group discussion of answers & solutions Large group discussion of answers & solutions Sunday 9:00AM to 1:00PM Small groups to plan actions to implement the solutions: the “who”, the “what” and the “when Small groups to plan actions to implement the solutions: the “who”, the “what” and the “when Action plan follow-up Action plan follow-up Wrap up Wrap up 3

4 May 1-2, VOLUNTEERS, PLEASE Spiritual time keeper Readers Small group discussion leaders Small group note takers

5 May 1-2, Let’s introduce ourselves with name, area, service position and a few sentences regarding your expectations for today. INTRODUCTIONS Do you know the stated purpose of the Volunteer Region?

6 May 1-2, VOLUNTEER REGION May 1-2, Central Tennessee Central Tennessee Chattanooga Chattanooga Greater Nashville Greater Nashville Greater Smokey Mountain Greater Smokey Mountain Knoxville Area Knoxville Area Mid West Tennessee Mid West Tennessee Middle Tennessee Middle Tennessee Mountain Mountain Southern Middle Tennessee Southern Middle Tennessee Stones River Stones River Twin Lakes Twin Lakes Upper Cumberland Upper Cumberland West Tennessee Area West Tennessee Area

7 May 1-2, STRENGTHS LISTED IN INVENTORY & QUESTIONNAIRE May 1-2,  Money  Experience  People  Leadership  Commitment  Networking  Learning tools  Service pamphlets, website & literature  Service structure  Relationships  Recovery  Workshops & learning days

8 May 1-2, WHY PLAN? If there is no planning, often a service body will move forward in a status quo fashion – staying stuck on “this is the way we have always done it”. If there is no planning, often a service body will move forward in a status quo fashion – staying stuck on “this is the way we have always done it”. Regional planning makes it possible for areas work together effectively. Regional planning makes it possible for areas work together effectively. Planning helps us better carry the message to the addict who still suffers. Planning helps us better carry the message to the addict who still suffers. May 1-2,

9 9 WHO PLANS AAAAll regional trusted servants AAAAny Volunteer Region Addict member May 1-2,

10 10 SIX BASIC PLANNING STEPS 1. Identify and prioritize issues 2. Brainstorm and prioritize solutions 3. Develop an action plan for these solutions – the “who”, the “what”, the “when” & “how” 4. Maintain the plan 5. Newly elected administrative committee reviews the plan at the beginning of their term 6. Return to the planning cycle May 1-2,

11 1111 IDENTIFY & PRIORITIZE ISSUES “It’s essential for this step to address both how the area is functioning internally and how the area is interacting with the larger community” Area Planning Tool May 1-2, 2010

12 12 LISTING THE ISSUES Some regions list demographics Some regions list demographics & their region’s NA history & their region’s NA history Issues arising out of the regional meeting itself. Issues arising out of the regional meeting itself. Issues discussed in prior inventory Issues discussed in prior inventory Issues mentioned in questionnaire Issues mentioned in questionnaire May 1-2,

13 13 ISSUES MENTIONED IN REGIONAL MEETINGS Lack of participation in subcommittees Lack of participation in subcommittees Lack of trusted servants Lack of trusted servants The same people always doing service The same people always doing service Lack of agreement on fund flow Lack of agreement on fund flow Possibly region is not performing the services the areas wish Possibly region is not performing the services the areas wish May 1-2,

14 14 ISSUES MENTIONED IN PRIOR INVENTORY & QUESTIONNAIRE No understanding of Region’s purpose & basic tasks No understanding of Region’s purpose & basic tasks Basic disagreement regarding what the region’s focus, mission & tasks should be. Basic disagreement regarding what the region’s focus, mission & tasks should be. Basic disagreement regarding use of funds Basic disagreement regarding use of funds Communication between Region and Areas Communication between Region and Areas Lack of clarity in regional reports Lack of clarity in regional reports Apathy in service Apathy in service Lack of understanding of the relationship between Region and World. Lack of understanding of the relationship between Region and World. Lack of unity between service structures. Lack of unity between service structures. Providing services that areas could do themselves Providing services that areas could do themselves Lack of attendance for regional events May 1-2,

15 15 SUMMERIZED BY 5 LARGE TOPICS May 1-2, Unity Unity Communication Communication Fund Flow/Use resources Fund Flow/Use resources Regions purpose & basic tasks Regions purpose & basic tasks Consensus Consensus

16 May 1-2, COMMNICATION SOLUTIONS MENTIONED IN PRIOR INVENTORY Regional Newsletter--Acknowledging accomplishments and challenges Regional Newsletter--Acknowledging accomplishments and challenges Regional Assemblies Regional Assemblies Sponsorship, mentorship, learning days. workshops Sponsorship, mentorship, learning days. workshops Continuity in service Continuity in service RCM Orientations & Education of trusted servants. RCM Orientations & Education of trusted servants. Commitment & Vigilance in service Commitment & Vigilance in service Internet & Website Internet & Website Increase visibility of region to area committees. Increase visibility of region to area committees. Ensure a working policy/procedure for regional subcommittees Ensure a working policy/procedure for regional subcommittees Increase communication & networking within the region on a regular basis as opposed to every other month. Increase communication & networking within the region on a regular basis as opposed to every other month. May 1-2,

17 17 FUND FLOW SOLUTIONS MENTIONED PRIOR INVENTORY & REGIONAL MEETINGS Change to quarterly regional meetings Achieve consensus on how money should be handled. Achieve consensus on how money should be handled. Requires discussions Requires discussions Insure complete reporting of committee business & experience to pass on to incoming servants. Insure complete reporting of committee business & experience to pass on to incoming servants. Workshop/ learning days to inform members about use of funds at Workshop/ learning days to inform members about use of funds at Regional level, fund flow charts, Guide to local service as educational tools. Regional level, fund flow charts, Guide to local service as educational tools. Insure working sub-committees with reviewable guidelines Insure working sub-committees with reviewable guidelines Budget regional money better. Budget regional money better. Have region help to give a learning day on fund flow Have region help to give a learning day on fund flow May 1-2,

18 18 UNITY SOLUTIONS MENTIONED IN PRIOR INVENTORY & REGIONAL MEETINGS Regional service members should attend area meetings. Regional service members should attend area meetings. Surrender to group conscience. Surrender to group conscience. Make sure you are carrying a valid group conscience. Make sure you are carrying a valid group conscience. Encourage a positive attitude in service. Encourage a positive attitude in service. Practice principles before personalities in service. Practice principles before personalities in service. Be polite and kind to each other! Be polite and kind to each other! Taking time for a moment of silence during heated discussions. Taking time for a moment of silence during heated discussions. Provide snacks & find ways to make meetings more pleasant. Provide snacks & find ways to make meetings more pleasant. Elect servants we trust & trust the servants we elect. Elect servants we trust & trust the servants we elect. Consider the effects of our polices and actions on areas, other regions Consider the effects of our polices and actions on areas, other regions Our guidelines are killing us - every one has their own agenda. Our guidelines are killing us - every one has their own agenda. Turn to the literature Turn to the literature Stop complaining about past mistakes/errors, it has already been done. Stop complaining about past mistakes/errors, it has already been done. Be inclusive and available to everyone in the fellowship. Be inclusive and available to everyone in the fellowship. May 1-2,

19 19 VOLUNTEER REGIONAL COMMITTEE PURPOSE Is to be supportive to an N.A. region and its primary purpose by associating with areas within the region and helping deal with its situations and needs. Is to be supportive to an N.A. region and its primary purpose by associating with areas within the region and helping deal with its situations and needs. May 1-2,

20 20 VOLUNTEER REGION 3 BASIC FUNCTIONS The primary function of the regional committee is to unify the areas within its region, and to provide help and support to individual areas. The primary function of the regional committee is to unify the areas within its region, and to provide help and support to individual areas. The secondary function of the VRSC is to carry the message of recovery through its various subcommittees. The secondary function of the VRSC is to carry the message of recovery through its various subcommittees. The third function of the VRSC is to contribute to the growth of, and enhance the quality of Narcotics Anonymous as a whole, by helping support the Volunteer Region. The third function of the VRSC is to contribute to the growth of, and enhance the quality of Narcotics Anonymous as a whole, by helping support the Volunteer Region. May 1-2,

21 21 SMALL GROUP DISCUSSIONS Break up into small groups, discuss & report back to the larger group. Break up into small groups, discuss & report back to the larger group. One side of the room to talk about why our members do not know the regional mission. One side of the room to talk about why our members do not know the regional mission. The other side of the room to discuss why there is a lack of consensus in our region. The other side of the room to discuss why there is a lack of consensus in our region. May 1-2,

22 22 PRIORITIZING REASONS Take a second look at your answers to the ‘why’ question. Take a second look at your answers to the ‘why’ question. This process is deliberate and decisive…members simply rank the approaches using a number ordering system of 1, 2, and 3. This process is deliberate and decisive…members simply rank the approaches using a number ordering system of 1, 2, and 3. Select your top 3 reasons for planning solutions Select your top 3 reasons for planning solutions May 1-2,

23 23 SMALL GROUP DISCUSSIONS Break up into the same groups as before. Break up into the same groups as before. Your task will be to brainstorm solutions to your top 3 answers. Your task will be to brainstorm solutions to your top 3 answers. One side of the room to address the regional mission. One side of the room to address the regional mission. The other side of the room to review and brainstorm solutions to our lack of consensus. The other side of the room to review and brainstorm solutions to our lack of consensus. May 1-2,

24 24 UNITY SOLUTIONS MENTIONED IN PRIOR INVENTORY & REGIONAL MEETINGS Regional service members should attend area meetings. Regional service members should attend area meetings. Surrender to group conscience. Surrender to group conscience. Make sure you are carrying a valid group conscience. Make sure you are carrying a valid group conscience. Encourage a positive attitude in service. Encourage a positive attitude in service. Practice principles before personalities in service. Practice principles before personalities in service. Be polite and kind to each other! Be polite and kind to each other! Taking time for a moment of silence during heated discussions. Taking time for a moment of silence during heated discussions. Provide snacks & find ways to make meetings more pleasant. Provide snacks & find ways to make meetings more pleasant. Elect servants we trust & trust the servants we elect. Elect servants we trust & trust the servants we elect. Consider the effects of our polices and actions on areas, other regions Consider the effects of our polices and actions on areas, other regions Our guidelines are killing us - every one has their own agenda. Our guidelines are killing us - every one has their own agenda. Turn to the literature Turn to the literature Stop complaining about past mistakes/errors, it has already been done. Stop complaining about past mistakes/errors, it has already been done. Be inclusive and available to everyone in the fellowship. Be inclusive and available to everyone in the fellowship. May 1-2,

25 25 PRIORITIZING SOLUTIONS Take a second look. Take a second look. This process is deliberate and decisive…members simply rank the approaches using a number ordering system of 1, 2, and 3. This process is deliberate and decisive…members simply rank the approaches using a number ordering system of 1, 2, and 3. Select your top 3 solutions to use making an action plan. Select your top 3 solutions to use making an action plan. May 1-2,

26 26 SMALL GROUP DISCUSSIONS Break up into the small groups as before. Break up into the small groups as before. Your task will be to get more specific about your solutions in order to turn a solution into an action plan. Your task will be to get more specific about your solutions in order to turn a solution into an action plan. May 1-2,

27 27 REGIONAL PLANNING MISTAKES “ There were many things brought up during the Inventory and a lot has been accomplished. We agreed, if we, as a Region, do not take action steps in what was brought up at the Inventory, then very little will change!” (Quoted from prior inventory report.) (Quoted from prior inventory report.) May 1-2,

28 28 CONSENSUS & LACK OF KNOWLEDGE OF REGIONAL PURPOSE AND BASIC TASKS List reasons for the lack of regional consensus and knowledge of regional purpose & basic tasks:   2. Our behavior does not match the regional purpose   3. Not being talked about at home groups, areas & region   1. People are only concerned with what directly affects them—[ nothing we can do about other people, just acceptance & prayer ].   5. Were written so long ago, they might not apply today.   4. Guidelines are overwhelming & written in language that is too complicated.   Action for # 4: Might need to re-write guidelines including purpose & functioning Now go back & number them in order of most likely to be effective.

29 May 1-2, SOLUTIONS/ACTIONS 1OUR BEHAVIOR DOES NOT MATCH THE REGIONAL PURPOSE SOLUTIONS/ACTIONS 1:OUR BEHAVIOR DOES NOT MATCH THE REGIONAL PURPOSE List actions that we could take that would help the situation; 1 Lead by example 2 Need specifics about proper behavior—ground rules; could be included in the revised guidelines & then rules need to be told & very clear & positive 4 When it becomes personal, Chair -STOP 4 Anyone can call for “a point of order”. 3 We need to remember who we really represent 5 RCM’s need to have indiv copies of guidelines. Now go back & number them in order of most likely to be effective.

30 May 1-2, SOLUTIONS/ACTIONS 2: PURPOSE & BASIC TASKS NOT BEING TALKED ABOUT AT HOME GROUPS, AREAS & REGION List actions that we could take that would help the situation List actions that we could take that would help the situation 1 Inspire RCM’s & all region trusted servants to communicate the purpose & basic tasks in their reports espec. when it fits what is being discussed. 1 Inspire RCM’s & all region trusted servants to communicate the purpose & basic tasks in their reports espec. when it fits what is being discussed. 6 Do something about the history of our region…like a regional purpose themed celebration. A party & a celebration of the region’s anniversary. could find out dates from world…like when it was registered. 6 Do something about the history of our region…like a regional purpose themed celebration. A party & a celebration of the region’s anniversary. could find out dates from world…like when it was registered. 5 Can create a regional service pamphlet 5 Can create a regional service pamphlet 4 Make service attractive to others with a positive attitude. 4 Make service attractive to others with a positive attitude. 2 RCM’s can go back to area & ask area to brainstorm their answers to this question. 2 RCM’s can go back to area & ask area to brainstorm their answers to this question. 3 Do a regional workshop at VRC on purpose & tasks of region. 3 Do a regional workshop at VRC on purpose & tasks of region. Now go back & number them in order of most likely to be effective.

31 May 1-2, SOLUTIONS/ACTIONS 3: GUIDELINES ARE OVERWHELMING & WRITTEN IN LANGUAGE THAT IS TOO COMPLICATED List actions that we could take that would help the situation; 1 Re-write guidelines including purpose & functioning. 4 Create cliff notes of guidelines &/or commonly asked questions 5 Could introduce to regional committee during meeting Invite & encourage people to attend the policy & procedure meeting. 3 Model the behavior of asking questions so that others would feel comfortable also asking questions. Could even use the administrative committee meeting make a list of questions to ask. 2 When people ask questions they should be treated with the utmost respect. Ask a question if you think others in the room need to hear the answer. Now go back & number them in order of most likely to be effective.

32 May 1-2, Identify The “what” (tasks) The “what” (tasks) The “who” (Trusted servants who are responsible for completing the tasks) The “who” (Trusted servants who are responsible for completing the tasks) The “when” (Time frames for accomplishing these tasks) The “when” (Time frames for accomplishing these tasks) The “how” (What human & financial resources are needed?) The “how” (What human & financial resources are needed?) 2. Are the proposed actions reasonable? 32 TAKING ACTION: MAKE A PLAN

33 May 1-2, ACTION PLAN 1A: OUR BEHAVIOR DOES NOT MATCH THE REGIONAL PURPOSE—LEAD BY EXAMPLE The “what” (tasks)-- The “what” (tasks)--[ Speak only when recognized by the chair ] The “who” does this (Trusted servants who are responsible for completing the tasks)— All people participating at region. The “who” does this (Trusted servants who are responsible for completing the tasks)— All people participating at region. “Who” initiates this behavior change? [ chair announces this at the beginning of the June meeting & stops anyone who interrupts ] “Who” initiates this behavior change? [ chair announces this at the beginning of the June meeting & stops anyone who interrupts ] “Who” evaluates the behavior? [Vice Chair creates a questionnaire to hand out after 2 months August, ask all regional participants and compiles report to give during vice chair’s report.] “Who” evaluates the behavior? [Vice Chair creates a questionnaire to hand out after 2 months August, ask all regional participants and compiles report to give during vice chair’s report.] The “when” (Time frames for accomplishing these tasks) [ Immediately-at the start of the next regional meeting & the one after that and at every meeting thereafter]. The “when” (Time frames for accomplishing these tasks) [ Immediately-at the start of the next regional meeting & the one after that and at every meeting thereafter]. The “how” (What human & financial resources are needed?) [ Chair, Vice Chair, and group as a whole, paper for printing questionnaire, Vice Chair needs time to write a questionnaire.] The “how” (What human & financial resources are needed?) [ Chair, Vice Chair, and group as a whole, paper for printing questionnaire, Vice Chair needs time to write a questionnaire.] Are the proposed actions reasonable? Yes Are the proposed actions reasonable? Yes

34 May 1-2, ACTION PLAN 1B: OUR BEHAVIOR DOES NOT MATCH THE REGIONAL PURPOSE--2 NEED SPECIFICS ABOUT PROPER BEHAVIOR—GROUND RULES; COULD BE INCLUDED IN THE REVISED GUIDELINES & THEN RULES NEED TO BE TOLD & VERY CLEAR & POSITIVE [RULES OF DECORUM] 1. Identify The “what” (tasks) The “what” (tasks) Go thru the guidelines & pull out any rules [call it current rules of decorum as stated in our guidelines]. Go thru the guidelines & pull out any rules [call it current rules of decorum as stated in our guidelines]. The “who” (Trusted servants who are responsible for completing the tasks) The “who” (Trusted servants who are responsible for completing the tasks) Policy & procedure chair. Becky, Lucy, Holly & Jeremy, Joey will see that final version is printed. Policy & procedure chair. Becky, Lucy, Holly & Jeremy, Joey will see that final version is printed. Hold a preparation meeting if needed Hold a preparation meeting if needed Meet to finalize 1 st stage at P&P meeting. Meet to finalize 1 st stage at P&P meeting. The “when” (Time frames for accomplishing these tasks) The “when” (Time frames for accomplishing these tasks) Search of guidelines due by June P&P meeting Search of guidelines due by June P&P meeting Report to June Regional Meeting Report to June Regional Meeting Make new timeline if needed after that. Make new timeline if needed after that. The “how” (What human & financial resources are needed?) people listed above, The “how” (What human & financial resources are needed?) people listed above, 2. Are the proposed actions reasonable? 2. Are the proposed actions reasonable? Yes

35 May 1-2, ACTION PLAN 1C: OUR BEHAVIOR DOES NOT MATCH THE REGIONAL PURPOSE--WE NEED TO REMEMBER WHO WE REALLY REPRESENT 1. Identify The “what” (tasks) The “what” (tasks) The “who” (Trusted servants who are responsible for completing the tasks) The “who” (Trusted servants who are responsible for completing the tasks) The “when” (Time frames for accomplishing these tasks) The “when” (Time frames for accomplishing these tasks) The “how” (What human & financial resources are needed?) The “how” (What human & financial resources are needed?) 2. Are the proposed actions reasonable?

36 May 1-2, ACTION PLAN 2 A: PURPOSE & BASIC TASKS NOT BEING TALKED ABOUT AT HOME GROUPS, AREAS & REGION—FIND OUT WHAT’S WRONG. 1. Identify The “what” (tasks)- The “what” (tasks)- Create a survey to be given to RCM’s one question at a time. Create a survey to be given to RCM’s one question at a time. Ask RCM’s to ask their areas & ask their GSR’s to ask their home groups & bring back to region. Ask RCM’s to ask their areas & ask their GSR’s to ask their home groups & bring back to region. Open the online message board and put the question up each time. Open the online message board and put the question up each time. The “who” (Trusted servants who are responsible for completing the tasks) The “who” (Trusted servants who are responsible for completing the tasks) Create Survey-, Becky presents question. & single point of accountability. Create Survey-, Becky presents question. & single point of accountability. The “when” (Time frames for accomplishing these tasks): The “when” (Time frames for accomplishing these tasks): Create survey right now [to follow] Create survey right now [to follow] Present 1 st question to region in June. Present 1 st question to region in June. The “how” (What human & financial resources are needed?) The “how” (What human & financial resources are needed?) Becky to present 1 st question to region. Becky to present 1 st question to region. Hold a follow up to the inventory action plan. Laura to plan an inventory follow up in six months. Hold a follow up to the inventory action plan. Laura to plan an inventory follow up in six months. 2. Are the proposed actions reasonable? yes

37 May 1-2, ACTION PLAN 2 A: PURPOSE & BASIC TASKS NOT BEING TALKED ABOUT AT HOME GROUPS, AREAS & REGION—FIND OUT WHAT’S WRONG. QUESTIONNAIRE TO USE Is regional service distasteful? Why or why not? Is regional service distasteful? Why or why not? What do you think the purpose of region is? What do you think the purpose of region is? Tell them. Do you feel that the region is serving its purpose? Tell them. Do you feel that the region is serving its purpose? Do you think we should eliminate the regional subcommittees? Why or why not? Do you think we should eliminate the regional subcommittees? Why or why not? May 1-2,

38 38 1. Identify The “what” (tasks) The “what” (tasks) The “who” (Trusted servants who are responsible for completing the tasks) The “who” (Trusted servants who are responsible for completing the tasks) The “when” (Time frames for accomplishing these tasks) The “when” (Time frames for accomplishing these tasks) The “how” (What human & financial resources are needed?) The “how” (What human & financial resources are needed?) 2. Are the proposed actions reasonable? ACTION PLAN 2B: PURPOSE & BASIC TASKS NOT BEING TALKED ABOUT AT HOME GROUPS, AREAS & REGION- RCM’s CAN GO BACK TO AREA & ASK AREA TO BRAINSTORM THEIR ANSWERS TO THIS QUESSTION.

39 May 1-2, ACTION PLAN 2C: PURPOSE & BASIC TASKS NOT BEING TALKED ABOUT AT HOME GROUPS, AREAS & REGION-: DO A REGIONAL WORKSHOP AT VRC ON PURPOSE & TASKS OF REGION. 1. Identify The “what” (tasks) The “what” (tasks) The “who” (Trusted servants who are responsible for completing the tasks) The “who” (Trusted servants who are responsible for completing the tasks) The “when” (Time frames for accomplishing these tasks) The “when” (Time frames for accomplishing these tasks) The “how” (What human & financial resources are needed?) The “how” (What human & financial resources are needed?) 2. Are the proposed actions reasonable?

40 May 1-2, ACTION PLAN 3A: GUIDELINES ARE OVERWHELMING & WRITTEN IN LANGUAGE THAT IS TOO COMPLICATED-- RE-WRITE GUIDELINES INCLUDING PURPOSE & FUNCTIONING. 1. Identify The “what” (tasks) The inventory task group will attend the guideline writing subcommittee meeting. The “what” (tasks) The inventory task group will attend the guideline writing subcommittee meeting. The “who” (Trusted servants who are responsible for completing the tasks) Holly, Becky, Jeremy, Joey, Lucy, Allison, Laura, Melvin The “who” (Trusted servants who are responsible for completing the tasks) Holly, Becky, Jeremy, Joey, Lucy, Allison, Laura, Melvin The “when” (Time frames for accomplishing these tasks); Regional Saturday. 12:30-1:30 PM The “when” (Time frames for accomplishing these tasks); Regional Saturday. 12:30-1:30 PM The “how” (What human & financial resources are needed?) People, time from each subcommittee meeting. The “how” (What human & financial resources are needed?) People, time from each subcommittee meeting. 2. Are the proposed actions reasonable? Maybe-timing may need to be changed.

41 May 1-2, ACTION PLAN 3B: GUIDELINES ARE OVERWHELMING & WRITTEN IN LANGUAGE THAT IS TOO COMPLICATED-- WHEN PEOPLE ASK QUESTIONS THEY SHOULD BE TREATED WITH THE UTMOST RESPECT. 1. Identify The “what” (tasks) The “what” (tasks) The “who” (Trusted servants who are responsible for completing the tasks) The “who” (Trusted servants who are responsible for completing the tasks) The “when” (Time frames for accomplishing these tasks) The “when” (Time frames for accomplishing these tasks) The “how” (What human & financial resources are needed?) The “how” (What human & financial resources are needed?) 2. Are the proposed actions reasonable?

42 May 1-2, ACTION PLAN 3C: GUIDELINES ARE OVERWHELMING & WRITTEN IN LANGUAGE THAT IS TOO COMPLICATED--MODEL THE BEHAVIOR OF ASKING QUESTIONS SO THAT OTHERS WOULD FEEL COMFORTABLE ALSO ASKING QUESTIONS. COULD EVEN USE THE ADMINISTRATIVE COMMITTEE MEETING MAKE A LIST OF QUESTIONS TO ASK. 1. Identify The “what” (tasks) The “what” (tasks) The “who” (Trusted servants who are responsible for completing the tasks) The “who” (Trusted servants who are responsible for completing the tasks) The “when” (Time frames for accomplishing these tasks) The “when” (Time frames for accomplishing these tasks) The “how” (What human & financial resources are needed?) The “how” (What human & financial resources are needed?) 2. Are the proposed actions reasonable?

43 May 1-2, IMPLEMENTING THE PLAN IMPLEMENTING THE PLAN When the planning process is completed, it is approved by the region and put into action. We established task groups to initiate the actions. When the planning process is completed, it is approved by the region and put into action. We established task groups to initiate the actions. Reporting on our work when finished should be presented to the regional committee in the form of a report and motions to be voted upon. Laura to prepare report to give at next region. Not radical changes that need motions. Reporting on our work when finished should be presented to the regional committee in the form of a report and motions to be voted upon. Laura to prepare report to give at next region. Not radical changes that need motions. Action Plans should be given to the responsible party (usually the regional subcommittees) for completion. Laura to prepare a chart to give to each person & task group that volunteered to implement the changes recommended. Action Plans should be given to the responsible party (usually the regional subcommittees) for completion. Laura to prepare a chart to give to each person & task group that volunteered to implement the changes recommended. May 1-2,

44 44 MAINTAINING THE PLAN  Responsible parties should report their progress to the VRSC regularly.  Once the inventory and planning process takes place, the regional administrative body MAY be given the task to ensure implementation of the action plan. Planning a review of our work in six months—open to all interested members.  Many areas and regions forget this part. May 1-2,

45 45 THE PLANNING CYCLE Regional inventory and planning should take place annually; but not start all over again. Regional inventory and planning should take place annually; but not start all over again. Future inventories should build upon the previous year’s inventory. Future inventories should build upon the previous year’s inventory. A planning session that reviews the action plans should take place upon elections of the new RSC body. A planning session that reviews the action plans should take place upon elections of the new RSC body. A regional inventory should be sent out to all groups prior to the regional planning meeting, or all members should be encouraged to attend the planning session. A regional inventory should be sent out to all groups prior to the regional planning meeting, or all members should be encouraged to attend the planning session. May 1-2,

46 46 REVIEW OF THE INVENTORY  Questions  Comments  Ideas  Plans May 1-2,


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