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Some slides that need improvement A series of exercises ©1998 by Gilberto Berríos.

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Presentation on theme: "Some slides that need improvement A series of exercises ©1998 by Gilberto Berríos."— Presentation transcript:

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3 Some slides that need improvement A series of exercises ©1998 by Gilberto Berríos

4 3 We will do some exercises: You will be shown a number of slides You will have to say what’s wrong with each of them You will suggest ways to improve them

5 4 Exercise 1 Conciseness and relevance Don’t you think there is something wrong with the previous slide? —Let’s see it again.

6 5 What’s wrong? Items are wordy Graph is unrelated Sound effect is confusing

7 6 Any suggestions? Use keywords in items Use a relevant illustration Eliminate sound effect (or use adequate sound) Let’s see the improved version.

8 7 Examine the slides Say what’s wrong with them Suggest ways to improve them We will do some exercises: Now, that’s much better!

9 8 Examine the slides Say what’s wrong Suggest improvements We will do some exercises:

10 9 Examine the slides Say what’s wrong Suggest improvements We will do some exercises:

11 10 Exercise 2 Text and color schemes What do you think is wrong with the following slide?

12 11 Risk Management System CORPORATE MANAGEMENT COMMITTEE Can you read this text??? INVESTMENT AND CREDIT COMMITEE Can you read this text??? Risk management system

13 12 What’s wrong? Low contrast color scheme: Text—pink and yellow Background—white Object borders—yellow Object fill—light gray and shaded blue

14 13 What else is wrong? Low legibility text: Cursive ALL CAPS ALL CAPS CURSIVE (JUST IMAGINE IF YOU HAD TO READ TEXT LIKE THIS)

15 14 Any suggestions? Use high contrast color schemes –Dark foreground, light background –No fancy fills Make text legible –Normal print –Caps or cursive for emphasis Let’s see the improved version.

16 15 Other suggestions Prefer sans serif fonts: –Sans serif, such as Arial –Serif, such as Times Use PowerPoint to improve slide format: –color schemes, background, design

17 16 Risk Management System Risk management system Now you can read this Investment and Credit Committee Now you can read this Corporate Management Committee

18 17 Risk Management System Risk management system Now you can read this Investment and Credit Committee Now you can read this Corporate Management Committee

19 18 Risk Management System Risk management system Now you can read this Investment and Credit Committee Now you can read this Corporate Management Committee

20 19 Exercise 3 Numbers, tables, graphs What do you think is wrong with the following slide?

21 20 Japan-Venezuela ExportsVenezuela-Japan Exports Jan-Mar April May June July August Sept. Oct. 3,000, , ,000 1,550, , ,000 2,950,000 1,350,000 ¥ 11,050, , , , , , , , ,000 ¥ 3,464,100 Proportion319100

22 21 What’s wrong? No title—no focus Too many meaningless numbers Key information not highlighted: –Column titles –Column totals –Main idea

23 22 Any suggestions? Add a title Downplay meaningless numbers: highlight key information –Text format—size, style, alignment, font, … –Color Let’s see the improved version.

24 23 Japan to Venezuela Venezuela to Japan Jan-Mar April May June July August Sept. Oct. 3,000, , ,000 1,550, , ,000 2,950,000 1,350,000 ¥ 11,050, , , , , , , , ,000 ¥ 3,464,100 Proportion Japanese and Venezuelan Exports

25 24 Japan to Venezuela Venezuela to Japan Jan-Mar April May June July August Sept. Oct. 3,000, , ,000 1,550, , ,000 2,950,000 1,350,000 ¥ 11,050, , , , , , , , ,000 ¥ 3,464,100 Proportion Japanese and Venezuelan Exports

26 25 Any other suggestions? Turn all numbers into a graph –Bar graph, line graph, pie chart –Any other useful graph Add other relevant enhancements… …but don’t overdo it. Let’s see the improved version.

27 26 Japanese and Venezuelan Exports Proportion: 319 to 100

28 27 Japanese and Venezuelan Exports Proportion: 319 to 100

29 28 Japanese and Venezuelan Exports Million ¥ Ven-Jap Jap-Ven Proportion: 319 to 100 Proportion: 319 to 100

30 29 Japanese and Venezuelan Exports Proportion: 319 to 100 Proportion: 319 to M ¥ 3.5M ¥ Jap-Ven Ven-Jap

31 Japanese and Venezuelan Exports Proportion 3.19 : 1 Million ¥

32 31 Japanese and Venezuelan Exports Japan Venezuela Japan Venezuela Jan Oct ¥ 3 M 0.15 M

33 32 Japanese and Venezuelan Exports

34 33 Exercise 4 Dealing with complexity What do you think is wrong with the following slide?

35 34 Mikompani’s Production System The company must get profits in order to exist Central control Production conglomerates by functional area Process X Sub-process X Tasks Function B Function C Subgroup Z B-Z Tasks Function A Services Paper documents Magnetic products Physical product

36 35 What’s wrong? Too many objects Too many arrows Some arrows crossing And, yes, terrible color-and-effect scheme complexity  amount of elements

37 36 Any suggestions? First, show overview –Zoom out: 1 visual Then, show details for each area –Zoom in on each: 1 visual each Optionally, give a summary –Zoom out again: 1 visual Let’s see the improved version.

38 37 Mikompani’s Production System Central control Production conglomerates by functional area Process X Services Paper documents Magnetic products Physical product

39 38 Mikompani’s Production System Central control Production conglomerates by functional area Process X Services Paper documents Magnetic products Physical product

40 39 Mikompani’s Production System Central control Process X Services Magnetic products Sub-process X Tasks Function A

41 40 Mikompani’s Production System Central control Process X Services Magnetic products Sub-process X Tasks Function A

42 The end


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