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Participating In Public Service Events Around Puget Sound Robert Grinnell, KD7WNV Mike & Key ARC July 16, 2011.

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Presentation on theme: "Participating In Public Service Events Around Puget Sound Robert Grinnell, KD7WNV Mike & Key ARC July 16, 2011."— Presentation transcript:

1 Participating In Public Service Events Around Puget Sound Robert Grinnell, KD7WNV Mike & Key ARC July 16, 2011

2 What We’ll Cover Why Participate? Types of Events and the events around Puget Sound –When & Where –Types of Assignments Resources and Getting Connected Equipment for Various Assignments Procedures and Protocols Questions?

3 Why Participate? Helping your community One of the Part 97 Fundamental Principles Get out of the house, meet new people –Including fellow hams Why’d you join a club, after all? Limited from HF by license, logistics, or finances? –PS events are all V/UHF—Tech is entirely adequate –Can be active in many roles with minimal investment Not getting any action on that repeater when you call? –There’s always (supposed to be) someone on the other end in PS event communications Interested in Emergency Communications? –This is how you get the practice with your radio and nets

4 Types of Events Around Puget Sound Parades Pedestrian Events (Walks, Runs & Triathlons) Bicycle Rides Other: –Husky Opening Day Crew Races –WA Special Olympics –Special People’s Holiday Cruise –Auto rallies

5 Parades Seafair –Community/Local Parades Where: A Seattle neighborhood or a smaller city When: Late March to early December (July is busiest) Some units in common, some unique –Torchlight Parade Where: Downtown Seattle: Seattle Center to King St. When: Last Saturday of July (31 st in 2011) Second only to Marathon in number of hams needed Other? –Lakefair Parade, Olympia, mid-July

6 Parades: Assignments Types of Assignments: –“Shadow” a parade marshal Stay near marshal, provide amateur band communications Marshal may have a land-mobile UHF radio –Station at an operational location Provide communications for marshals and/or other volunteers at that location (registration/information, etc.) –Station along route (may be alone or as shadow) You may end up performing more than one function (assembly vs. actual parade run) Torchlight has 8K/5K run beforehand; may have needs as for Pedestrian Events (see ff.)

7 Pedestrian Events (Walks, Runs & Triathlons) Walk MS (3 area events) –Where: Husky Stadium; Quil Ceda/Tulalip; Lakewood –When: Early April See Jane Run Half Marathon, 5K & Kids’ Race –Where: Gas Works - Ballard and around Lake Union –When: Mid-July (TOMORROW!) Seafair – Benaroya Research Institute Triathlon –Where: Seward Park –When: Late July (Sunday, 24 th in 2011) Seattle Marathon –Where: Downtown & central Seattle, down to Seward Park –When: Sunday after Thanksgiving –Largest area event in number of hams needed

8 Pedestrian Events: Types of Assignments Shadow the event director or other official on foot Vehicle ride-along: Provide communications for an event-supplied vehicle (e.g. water truck) Stationary location (rest/water stop and/or route monitoring) Bike ham (some may be EMT) –Monitor participants –Escort last-to-finish SAG vehicle (ham in own vehicle) –If logistics permit, patrol event route and monitor participants –Transport participants as needed Medical/EMT (medically-trained ham in own vehicle)

9 Bicycle Rides Chilly Hilly (Cascade Bicycle Club) –Where: Bainbridge Island –When: 4 th Sunday of February Tour Des Engineers –Where: Whidbey Island, southern end –When: Early May Tour De Cure (Am. Diabetes Assoc.) –Where: Redmond – Granite Falls, various loops –When: Mid-May

10 Bicycle Rides (cont.) RAMROD (Redmond Cycling Club) –Where: Enumclaw to Enumclaw, around Mt. Rainier –When: Last Thursday of July (28 th in 2011) Ride for Life (Cystic Fibrosis Foundation) –Where: Woodinville, Eastside to Mercer Island –When: Last Sunday of July (31st in 2011) –Coordinated and largely staffed by ESCA RACES RSVP (Cascade Bicycle Club) –Where: Seattle to Vancouver BC –When: MULTI-DAY, 1 st weekend in August (5-7 in 2011) –First Time Listed

11 Bicycle Rides (cont.) Courage Classic (Child Abuse Prevention) –Where: Snoqualmie to Skykomish via 3 passes –When: MULTI-DAY, 1 st weekend in August (6-8 in 2011) –First Time Listed Summer Classic/Challenge (Kiwanis) –Where: Bainbridge Island –When: 4 th /Last Sunday of August (28 th in 2011) –First Time Listed Bike MS (National MS Society) –Where: Skagit-Island-Whatcom counties –When: 2 nd Weekend of September (10-11 in 2011) –Coordinated and largely staffed by ESCA RACES

12 Bicycle Rides: Types of Assignments Shadow the event director or other official on foot Vehicle ride-along: Provide communications for director/official or other event-supplied vehicle Stationary location (rest/water stop and/or route monitoring) Bike ham (often a personal choice) –More useful in Pedestrian Events than Bicycle Rides –May be needed to patrol a vehicle-inaccessible section of route SAG vehicle (ham in own vehicle) –Patrol event route and monitor participants –Transport participants and bicycles as needed Medical/EMT (medically-trained ham in own vehicle)

13 Other Events Husky Opening Day Crew Races –Where: UW (Union Bay, Montlake Cut) –When: 1 st Saturday of May –Some assignments on boats, others on land WA Special Olympics –Where: Joint Base Lewis-McChord –When: 1 st Weekend of June (Friday – Sunday) –Contact early to allow time for Base-access background check –Assignments? Special People’s Holiday Cruise –Where: From various docks around lakes Union and Washington – cruise to see Santa, north of I-520 eastern high-rise, and back –When: 1 st Sunday of December –Assignments include dockside and cruise; cruise not mandatory Auto rallies: See list and ask coordinator for information –Assignments are probably stationary along route

14 Resources Public Service Events list in annual MKARC booklet –Available early March at Flea Market, then Club meetings –Chilly Hilly is only event that occurs before booklet comes out; use last year’s contact Club website – Public Service page ( –Initially same as booklet list, but updated through the year Club meetings and minutes – announcement of changes/additions Seafair Parade Marshals website ( - Schedule page can be useful, and represents updated info, Includes some events that do not use hams (check against above) SPM Check-In times may not be right for hams (ask coordinator) Website for event or sponsoring organization often has useful information – use search engine to locate

15 Getting Connected Contact the listed ham coordinator about a month ahead (if no prior history with event or coordinator) –Two months for Special Olympics or multi-day bicycle rides –Give brief description of radios/capabilities and experience –Indicate any preferences for assignment type or location –Ask any questions you have Ham coordinator may likely… –Email you some material in advance –Have an advance meeting for training and familiarization –Have a meeting in the morning before the event begins –Have a packet of materials for you to pick up that morning Once you have participated in an event, you may find that the coordinator contacts you along with other participating hams prior to next year’s event

16 Equipment Need dual band capability: 2-meters and 70 cm –(Only RAMROD has used 222 MHz, and can probably get by without it even there) Know your radio; bring along manual, in case Configurations for PS Assignments –Personal Portable –Vehicle Mobile –Installable Vehicle Mobile –Bike Mobile

17 Equipment Configuration: Personal Portable You are on foot, or at least away from vehicle Start with: Handheld Transceiver (HT) Recommended first accessories, in order: –Spare battery (Li-Ion or NiMH), 3rd-party OK –Speaker-mike or headset –Gain antenna (replace stock rubber-duck) Match design to band coverage of radio For parades, have a pair of over-the-ear headphones on hand—marching bands!

18 Equipment Configuration: Personal Vehicle Can get by with HT for many stationary and some mobile assignments Must get signal out of car (Faraday cage!): External antenna –Either magmount or permanent install (confirm connector match to radio, esp. for HT) –Mobile antenna with car as ground plane is much stronger than any HT antenna—big bang for buck improvement over just HT Cigarette lighter cord (if parked, mind your battery, but probably safe with HT) Speaker-mike to avoid moving HT and attached cords around with every transmission Graduate to mobile rig ($$) for additional power, permanent install –Power: Cigarette lighter is often adequate, but for permanent install, probably want to wire to draw from engine/battery

19 Equipment Configuration: Installable Vehicle Sometimes may be supplied for you by ham coordinator(s) HT or mobile rig Power: –Cigarette lighter cord/adapter –May have small, portable battery (e.g. 7A SLA) Magmount antenna –Run coax through open window if situation and weather permit, otherwise between door and vehicle body – away from hinged side of door to reduce pinching force on coax Speaker-mike if HT May want headphones to shut out noise or keep radio from disturbing others

20 Equipment Configuration: Bike Mobile Radio: HT Interface: –Need at least speaker-mike –Ideally, headset—should be single-ear style (remember, you’re wearing a helmet) –If using HT’s antenna, don’t wear HT on chest as if on foot—leaning over, body blocks Back pocket (cycling jersey) or mount on bike –Upgrade to bike-mounted mobile antenna Not much ground plane; half-wave design is good

21 Some Other Equipment General –Hi-visibility safety vest Always good to have, sometimes required for event Better ones may provide pockets for radio, other gear –Clothing appropriate to weather Any SAG: –Regular and space blankets –Water –First Aid kit SAG for bicycle ride: –Reliable bicycle rack –Good high-pressure floor pump, dual valve-style –Basic tools

22 Procedures and Protocols Nets are typically semi-formal –Ask permission of Net Control to contact another station directly –Use prowords “Emergency” and “Priority” to break in with a situation of that severity –Use tactical call (if assigned), or FCC call sign, to break into a conversation without a priority situation Tactical calls: –PS events will often assign tactical calls to identify hams by function/location (e.g., SAG 3, Rest Stop 2, Milepost 7, Start/Finish, Sweep, Director [Shadow]) –You will be called by your tactical –When calling, use other station’s tactical and your tactical at beginning; identify with FCC call as required at end

23 Procedures and Protocols Don’t use VOX Do use your HT’s keypad lock function to keep frequencies in place once you have them set

24 Final Tip For Seafair Parades: The Seafair Pirates sound their siren just before firing their cannon—that’s your warning to cover your ears!

25 Questions?

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