EC students must be Reevaluated every 3 years, to determine continued eligibility. Evaluations may not be needed. Check due dates and combine meetings to save time. Contact parents early and plan ahead!
Explain the Options to parents: Option 1 Eligibility may be determined with a Review of Existing Data: Examples: Grades, state test scores, attendance records, discipline records, IEP progress, etc.
Option 2: Collection of additional data with or without formal assessment. ( See DEC 7) If you think you will need to do formal assessments, you need to start early. Psychologists need to know months in advance!
Make sure parents understand that if you Evaluate and the student no longer qualifies for services, they may be dismissed. – This could be a good thing!
*Developmentally Delayed students must have a Comprehensive Reevaluation: 3 years after they are initially placed or before they are 8 years of age or by 3 rd grade whichever comes first.
If you know ahead of time that no additional testing will be needed, you may conduct the Reevaluation in one meeting.
Forms required: Invitation DEC 7/Reevaluation - Do a detailed record review! Eligibility Determination DEC 5/Prior Written Notice DEC 4 (Develop a new IEP or revisit the current IEP – Choose Addendum or Reevaluation as the purpose.) (A DEC 3 Worksheet is not required.) Note if the parent received a handbook on the Log or on the Team Minutes!
If you think you will need any additional data or testing, you must conduct two meetings!
Meeting 1 *Invitation Letter * DEC 7/Reevaluation *DEC 2/Consent for evaluations *Use the Eligibility Cheat sheet to choose assessments needed. *DEC 5/Prior Written Notice
After the 1 st meeting, do the following: Request Vision & Hearing and Speech Screening. (EC 414 a & EC 414 b) Give these to your nurse and speech therapist. Send Request for Reevaluation, EC 416 to Mary Cameron Best at Liberty School with copies.
Meeting 2 After you receive the test results and the assessment summary is completed: Invitation Letter – Include school psychologist and related service providers. Complete DEC 3 Worksheet for suspected categories. Eligibility Determination
Meeting 2 continued… DEC 5 “Prior Written Notice” DEC 4 – New IEP or revisit current one & choose Addendum or Reevaluation. The date of this meeting is the new Reevaluation date! (The Goldenrod cover sheet to the psychological report goes in the permanent record.)
*Fill out the CECAS Student Information Form within 24 hours! *Program Specialists will audit all Reevaluations, Initial Placements, and Transfers… *Make corrections needed to maintain 100% accuracy.
You must conduct a Reevaluation to add or delete any related service, including transportation, nursing, counseling, etc. Work with your related service providers and address the primary category. (This triggers a new Reevaluation date.) Changes to Separate or Separate School may require a reevaluation. - Ask your Program Specialist to review your data beforehand. See local procedures! Use your spell check on Easy IEP!