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2012 Leadership Development Training for Presidents and Chapter Officers.

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Presentation on theme: "2012 Leadership Development Training for Presidents and Chapter Officers."— Presentation transcript:

1 2012 Leadership Development Training for Presidents and Chapter Officers

2 CONGRATULATIONS! You’ve been elected a Chapter Officer

3 You’ve Accepted the Job Time for you to… Plan, Prepare, and Lead

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5 Does carrying the torch of leadership make you feel uneasy? Leadership

6 Honest Imaginative Forward-looking Straightforward Courageous Broad-minded Inspiring Intelligent Fair-minded Competent

7  Authoritarian (Autocratic)  Participative Leadership (Democratic)  Delegative (Laissez-Faire )

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9 What Should I Know as a Chapter Officer?

10 1. Structure of the international organization (or where to find this information) 2. Mission, Vision, and Purposes of the Society 3. Framework of DKG 4. State Executive Board and State Committees

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12 Mission The Delta Kappa Gamma Society International promotes professional and personal growth of women educators and excellence in education. Vision Leading women educators impacting education worldwide.

13 Purposes 1. To unite women educators of the world in a genuine spiritual fellowship 2. To honor women who have given or who evidence a potential for distinctive service in any field of education 3. To advance the professional interest and position of women in education 4. To initiate, endorse and support desirable legislation or other suitable endeavors in the interests of education and of women educators 5. To endow scholarships to aid outstanding women educators in pursuing graduate study and to grant fellowships to non-member women educators 6. To stimulate the personal and professional growth of members and to encourage their participation in appropriate programs of action 7. To inform the members of current economic, social, political and educational issues so that they may participate effectively in a world Society

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17 OFFICERS PRESIDENT: Olive Horning FIRST VICE-PRESIDENT: Elizabeth VanWestenburg SECOND VICE-PRESIDENT: Dr. Dorothy Sample RECORDING SECRETARY: Bernice Haglund CORRESPONDING SECRETARY: Kathy Taylor PARLIAMENTARIAN: Dr. Helen Popovich TREASURER: Loretta Miles EXECUTIVE SECRETARY: Sarah “Sally” Garrison WOLVERINE EDITOR: J. Jay Pechta IMMEDIATE PAST PRESIDENT: Jackie Smart COMMITTEES APPROVAL OF MINUTES: Diane Dray BY LAWS/STANDING RULES: Ann Elmer CHAPTER/COUNCIL VISITATIONS: Kathy Muench EXPANSION/MEMBERSHIP: Nancy Everett NECROLOGY CO-CHAIRS: Lynne Elsesser Nancy Higgins FINANCE: Shaila Jehle HISTORY: Pat Charlton LEADERSHIP DEVELOPMENT: Jackie Smart NOMINATIONS: Joanne Gardner PERSONNEL: Kaye Calley-Martin

18 COMMUNICATIONS: Laura Perkins COORDINATING COUNCILS C0-CHAIRS: Julie Usher Dr. Gedy Love DISTINGUISHED SERVICE AWARD: Dr. Dorothy Sample FUNDING OUR PURPOSES: Judi Fisher HISTORICAL DOCUMENT STORAGE: Kay Ostrom SCHOLARSHIPS/GRANTS: Gloria Fisher TECHNOLOGY/WEBMASTER: Tamara Webster WILMA ADAMS FUND: Norrie Slater WORLD FELLOWSHIP: Gloria Richards CHAPTER PRESIDENTS AT LARGE: Joanne Saucier Linda Ichesco Sharon LaHaie STRATEGIC PLANNING: Dr. Paula A. Dent PROGRAM: Liz VanWestenburg LEGISLATION/U.S. FORUM: Judy Foster MUSIC C0-CHAIRS: Nancy Tetzlaff Marcia Thatcher PERSONAL GROWTH & SERVICES: Marilyn Hopkins PROFESSIONAL AFFAIRS: Kay Tebo RESEARCH: Nina Keener WOMEN IN THE ARTS CO- CHAIRS: Theresa Sedmak Dr. Ranae Beyerlein EDUCATIONAL SERVICES: Dr. Dorothy Sample

19 Meetings

20 Minimum Necessary Officers Every deliberative assembly must have: a presiding officer a secretary &

21 Presiding Tips Keep members informed Maintain control over the progress of the meeting

22 ALWAYS: Maintain order Provide strong leadership Remain impartial Be tactful Be fair Exercise good judgment NEVER: Be unjust, even to troublesome members Be more technical than necessary Say “I” Take advantage of a member’s lack of knowledge Presider Tips Continued:

23  Official record of the proceedings of a deliberative assembly  Legal public record of a meeting  Should reflect what was done in the meeting, not what was said by the members  Should never reflect the recorder’s opinion, favorable or otherwise, on anything said or done

24  Refresh the memory of the members who were present at the meeting  Inform those who were absent from the meeting  Make possible a compiled history of the organization’s acts and accomplishments

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26 Alpha Iota State Website

27 Our state website is full of information and is updated regularly by Webmaster Tamara Webster.

28 Alpha Iota State Website has: Online Event Registration Fall Conference International Convention & NE Conference State Convention Forms & Applications Alpha Iota History PAC & Chapter Presidents’ Rosters Buzz Tips and more

29 President’s Mailings

30 The Wolverine The Wolverines are archived on the state website. Send your articles and photos from your chapter meetings and special events to The Wolverine editor, J-Jay Pechta at:

31 State Committees

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34 Support Early-career Educators

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41 Membership Always consider the possibility of recruiting new members. Remember an educator is an: Instructor Teacher Trainer Creator of materials for any number, any age, any audience, and in any location

42 Where to look for new members ? School or work place for regular and part-time teaching staff, specialists, substitutes, support personnel, and administrators District, county, state, national, international schools; countrywide service centers; universities; professional career training institutes Grade level, department, curriculum or professional development meetings, conferences, workshops, and conventions Community colleges, adult and community education courses

43 Board of Education, local community, and public board meetings Public libraries, museums, zoos, and service organizations Organized community park, recreation, sport, and leisure time programs Pre-school, private, parochial, charter, and alternative schools Nurse educators

44 Private businesses and corporations for individuals responsible for providing training and in-service training or creating instructional or training materials Health, wellness, personal growth, travel, enrichment, hobby, parenting, human growth and development speakers and events Local tutors and private teachers (instruments, drama, painting, …) Where else? …

45 Certain membership documents are more important than others. Let your executive board/committee help you decide which of the following, if any, to keep: Membership Documents 2. A log of chapter honorary members and initiation dates, identifying those who are also state honorary members 3. A temporary record of invitations issued and responses to invitations 4. Copies of chapter minutes containing membership actions 1. The name, date, and rationale given by persons declining membership, particularly those who indicated they may want to join later

46 5. An up-to-date biographical data sheet with a resume for each chapter member; use current member profiles to compile a chapter profile and inform members of “voids” in chapter membership 6. The chapter membership roster should always match current reports of International and State organizations regarding the number and classification of members 7. Copies of Form 6 document the number of deceased members within a specified time

47 DKG website posts monthly membership resources Membership Memos Food For Thought: Building Pride in the Society And Building Sustainability Contemporary Initiation Ceremony Assisting Chapter Members with Dues How to Support and Attract Early Career Educators * New Membership Possibilities 2011 Regional Conferences and You Reinstatement Sustaining Pride in the Big Picture - Orientation Pride in the Big Picture - Orientation Membership Blog

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49 Money Matters

50 Dues Breakdown Active dues are $63 + $1.00 scholarship fee International $40 + $.20 scholarship Alpha Iota State$23 + $.80 scholarship ChapterDetermined by chapter Reserve dues are $ $1.00 scholarship State keeps $11.00 $20.00 goes to International Message for Chapter Treasurers

51 BREAK into Role-a-Like Groups Presidents Leadership Committee Membership/Program Chairs/ Communications Nancy Everett, Lynne Elsesser, Liz VanWestenburg, & Laura Perkins Treasurers, Secretaries, Parliamentarians Loretta Miles & Dr. Helen Popovich

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53 What Do I Need to Know as Chapter President

54 President’s Responsibilities Attend leadership development training Attend executive board meetings and workshops of the state organization Whenever possible attend the Northeast Regional Conference and International Convention Distribute biennial report forms and ensure they are returned on time Notify the state of changes of officers during the biennium

55 Chapter Presidents need to complete: ASAP Chapter Officers Form for ASAP Chapter President and Treasurer Form for to International Annual/Biennial Report by February 1st Form 6 (Death of a Member) Reports the State President Needs:

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58 Report Forms In November, reporting forms are mailed to Chapter Presidents. They are also available online at Chapter Biennial Report Forms President Annual Report (Form 54) Communications (Form 38) Educational Excellence (Form 26) Finance Committee (Form 40) Membership Committee (Form 36) Necrology (Form 2) Scholarships Committee (Form 34) World Fellowships Committee (Form 42) Chapter Annual Report Chapter President – Annual Report Necrology – Chapter Annual Report February 1 (even years) February 1 (odd years)

59 5. Chapter President’s File - what to save and what to discard 1. Basic Agenda 2. Chapter Rules 3. Basics of Parliamentary Procedure 4. Use of documents (Constitution, International Standing Rules, Handbook) You Need to Know

60 Call to Order Opening Ceremonies (Welcome; Invocation; Pledge) Minutes of Previous Meeting Reports of Officers (include report of Treasurer) Standing and Special Committees Reports Special Orders Unfinished Business and General Orders New Business Announcements, Program Adjournment MRS SUN

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62 The process of following parliamentary law along with any rules of order the organization or assembly may have adopted

63  To protect to rights of the individual  Expedite business efficiently  To ensure justice and equality  To preserve a sense of harmony and maintain order  To accomplish the group’s purposes

64 The basic governing document of Delta Kappa Gamma is the Constitution. International is governed by the Constitution and International Standing Rules Alpha Iota State follows these two documents in addition to our own State Bylaws and Standing Rules Each chapter is governed by the Constitution and International Standing Rules and Alpha Iota State Bylaws and Standing Rules. In addition, a chapter adopts its own unit of chapter rules which are consistent with International and State

65  Current DKG Constitution & International Standing Rules (now online)  Current DKG Handbook (now online)  Alpha Iota State Bylaws (now online)  Alpha Iota Standing Rules (now online)  Chapter Rules  Chapter Charter  Official Initiate Register  Review & read your chapter’s files

66 5. Websites: International and State & Helpful Tools & Resources 1.Guidelines Booklets: Chapter Presidents Membership Chairs Communications Chairs Treasurers 2. Delta Kappa Gamma Handbook This publication provides information regarding chapter responsibilities as designated by the Constitution. You can find the handbook at Click Library, then click Publications. 3. Past Presidents and officers of your chapter 4. Alpha Iota State Officers and Chairmen

67 What Am I Expected to Do as President?

68 1. Represent my chapter at state meetings 2. Preside at chapter meetings 3. Make all appointments for chapter committees 4. Direct the activities of the chapter 5. Ensure all reports required by international and the state are completed by the due dates 6. Serve as a voting member of the state Executive Board 7. Invite the state president to a chapter meeting 8. Attend state meetings and encourage other chapter members to do so (see next slide for dates)

69 July , 2012 International Convention New York City, NY Sheraton New York Hotel and Towers Seventh Avenue *October 19-20, 2012 Alpha Iota State Fall Conference & Executive Board Holiday Inn, Muskegon, MI *May 3-5, 2013 Alpha Iota State Convention & Spring Executive Board Meeting Double Tree Hotel Bay City, MI *Required meetings

70 Where Can I Find Help?

71 Consult with your chapter Executive Board, especially the past president(s) Review the files and written communications from chapter chairmen, the state organization president, and state committee chairmen Network with other chapter presidents at meetings of the state Executive Board, or your chapter’s Coordinating Council Contact state officers or committee chairmen for information

72 Guidelines Booklets Read it! It has the answers to many questions If you need help, call or one of the state officers or state chairmen

73 Guidelines Booklets Duties of Chapter Officers or Chairmen Documents for Your Files Membership Supplies Forms Reports Month-by-Month “guide,” plus much more

74 Tips for Effective Meetings

75 Schedule or announce the next meeting Confirm pre-meeting assignments & place follow-up topics on the agenda Distribute the agenda at least one day ahead of the meeting & try to minimize interruptions during the meeting Encourage open discussion, make decisions by consensus, summarize decisions made and actions taken

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77 5 Tips for Managing Your Time Remember – It’s not how much time you have; it’s how well you manage it! Organize Manage your time Delegate Plan shorter, more effective meetings Communicate

78 In order to conquer paperwork Use the TRAF system Refer Act Toss File

79 Remember, it’s easier to get through the maze when we work together.

80 In Summary Know your responsibilities Keep on schedule (check frequently, return forms promptly, follow up on phone calls and requests) Delegate responsibilities and check in, as needed Enjoy being creative and interacting with your members - that’s the fun of it all!

81 Best wishes for a successful biennium. Remember to have a FUN one!

82 Jackie Smart, LD Chairman, Gamma Alpha Nancy Berkompas, Alpha Tau Delores DiGiacomo, Mu Sally Garrison, State Executive Secretary, Gamma Delta Gwen Graham, Gamma Beta Susan Helser, Beta Rho Julie Kowlaski, Alpha Xi

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