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Presented by Law Librarian & Professor Virginia Kelsh University of San Francisco ABA Facilities Conference: Bricks, Bytes and Continuous Renovation March.

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Presentation on theme: "Presented by Law Librarian & Professor Virginia Kelsh University of San Francisco ABA Facilities Conference: Bricks, Bytes and Continuous Renovation March."— Presentation transcript:

1 Presented by Law Librarian & Professor Virginia Kelsh University of San Francisco ABA Facilities Conference: Bricks, Bytes and Continuous Renovation March 9 -11, 2000 Text Copyright 1999; Clip Art from ArtToday, Microsoft & ClickArt Duke Reprise: The Law Librarian’s Role in Space Planning

2 Introduction Objectives –To identify some of the Roles a Library Director assumes in a Construction or Renovation project –To impart some Tips and Strategies relating to these Roles

3 Imagineer Dream the Dream Repeat the Mantra

4 Strategic Planning Steps in Strategic Planning –Situational and Environmental Analysis –Development of Organizational Direction –Formulation of Strategic Plan –Implementation of the Plan –Strategic Control, Feedback and Evaluation

5 Strategic Planning (cont.) [Source: “Five Steps toward Planning Today for Tomorrow’s Needs,” by Valerie Jackson Feinman, 19:1 Computers in Libraries, pp , January, 1999] [See also other articles on strategic planning in same issue of Computers in Libraries]

6 Mitigator Eliminate duplicate Print copies Convert to Microformat Rely on Online Data Install Compact Shelving Increase ILLs and Document Delivery Secure Off-Site Storage

7 Time Traveler Predicting the Future –The Twenty-First Century: Technology’s Impact on Academic Research and Law Libraries, by Betty Taylor, Elizabeth Mann and Robert Munro, Boston: G.K. Hall, 1988 –Virtual Law School Libraries: Perspectives from Library Directors, by Jana M. Apergis,

8 Student/Learner Planning Academic and Research Library Buildings, by Leighton and Weber, 3d ed., Chicago: ALA, 2000 Two-day Blueprint Reading Workshop, sponsored by Keye Productivity Center - a division of the American Management Association

9 Student/Learner (cont.) ABA- sponsored “Bricks & Bytes” Conferences AALL- sponsored program, “Space Planning and Technology for Academic Law Libraries” Law School Facilities Reference Book, ABA Law School Facilities Committee, Section of Legal Education and Admissions to the Bar, 1997 Edition

10 Programmer/Writer Building Program –Compilation of Best Institutional Information Mission Statement Scope of Project Rationale for Size and Cost MISS ION STATEMENT

11 Programmer/Writer (cont.) Purpose of the Building Program –Establishes Clarity in Communication –Sets Essential Requirements for Architects –Serves as Official Planning Document Building Program Asdjfkkfjipsaq colooro ghoat dks aldfj Asdjfkkfjipsaq colooro ghoat dks aldfj Asdjfkkfjipsaq colooro ghoat dks aldfj Asdjfkkfjipsaq colooro ghoat dks aldfj Asdjfkkfjipsaq colooro ghoat dks aldfj A Asdjfkkfjipsaq colooro ghoat dks aldfj Asdjfkkfjipsaq colooro ghoat dks aldfj Asdjfkkfjipsaq colooro ghoat dks aldfj Asdjfkkfjipsaq colooro ghoat dks aldfj Asdjfkkfjipsaq colooro ghoat dks aldfj A

12 Programmer/Writer (cont.) Preparing the Program –Estimate Growth Patterns –Building Blocks for Library Space: Functional Guidelines, Chicago: ALA, 1995 GROWTH PATTERNS

13 Council of Educational Facilities Planners International formulas Stack Space - ASF [Assigned Square Feet] –Book Space Required: Number of projected books multiplied by.15 –Compact Shelving Required = 0.02 ASF per volume –Non-Book Space Required: 1 volume = 80 microfiche 1 volume = 3 microfilm reels 1 volume = 5 A/V units 1 volume = 1 video tape 1 volume = 8 images, prints Programmer/Writer (cont.)

14 Team Builder Involve Library Staff in Planning Use Team Concept in the Library Involve Faculty and Potential Donors

15 Educator/Advocate/Negotiator Use the Case Statement as Educational Tool Advocate for a New Library Negotiate Compromises

16 In-House Project Manager Internal Planning Teams –Librarians, Experts, Faculty, Students External Planning Teams –Architects, Experts, Dean, Librarians, Administrators

17 Fundraiser/Donor Donor Education Grant Writing Personal Investment

18 Naming Opportunities Building Name Library Floor Reference Center Collection Large Spaces or Rooms Medium Spaces or Rooms Study & Training Rooms Staff Offices Study Tables & Carrels Equipment & Furnishings “Endow a Chair” $3,000,000 $1,000,000 $750,000 $250,000 - $500,000 $100,000 - $200,000 $20,000-$75,000 $15,000 $10,000 $2,500 - $7,000 $1,000

19 Team Player/Politician When to Play; When to Fold Don’t Compromise on the Important Features

20 Photographer/Site Visitor Site Visits Take Pictures –Design Elements You Like –Design Elements that Don’t Work

21 Design Reviewer Schematic Design –Site Studies –Building Mass –Floor Size –Traffic Patterns –Conceptual Renderings

22 Design Reviewer (cont.) Design Development –Spatial plans showing walls, doors, etc. –First attempts at non-architectural drawings

23 Interior Designer The “Devil is in the Details” Establish Design Criteria Choose Timeless Furnishings

24 Budget Officer/Value Engineer Develop and Monitor Budget Items Value Engineer the Project

25 Owner-Provided Furnishings and Accessories - Example 104 Study Carrels 183 Library Chairs 8 Tables 4’ x 8’ 11 Computer Chairs 1 Electronic Whiteboard 14 AV Systems - Study Rooms 21 Laptop Computers 35 Book Trucks 15 Stack Steps 210 Wastebaskets 12 OPAC Computers $574,000 $54,900 $24,000 $3,300 $8,250 $102,480 $63,000 $7,700 $975 $2,100 $24,000

26 Purchase Agent Assemble Furnishing and Accessories List –Cut Sheet with Specs Work with Campus Purchasing Agent

27 Peacemaker Potential Conflicts –Reduced Security –Environmental Extremes Balancing Competing Interests –Renovation versus Library Operations –Strategy for Success

28 Change Agent/Promise Keeper Avoid Change Orders Monitor the Project –Weekly Progress Meetings –Weekly Inspection of Work

29 Cheerleader Celebrate Forgive

30 Strategist Resource: –A Law Library Move: Planning, Preparation, and Execution, by Thomas M. Steele, Miriam A. Murphy, and Martha E. Thomas, [A Law Library Information Report, Vol. 18, Roy M. Mersky, General Editor, (Glanville Publishers, Inc., 1994)]

31 Strategist (cont.) Plan Physical Move –Inventory –Weed –Integrate Collections –Contract for the Move

32 Strategist (cont.) Plot New Layout –Plotting Forms Plan Book Move –Blueprint Blowups Plan Office and Furniture Moves

33 Party Planner Groundbreaking Ceremony Milestones along the Way Library Dedication

34 Mover Professional Movers versus Staff Movers Mapping and Tagging

35 Occupant Settling in Period –Staff Adjustment Post-Move-in Blues –Patron Adjustment Signage

36 Problem Solver Shake-down Period Punch List PUNCH LIST PROBLEMS

37 Show Off Celebrate Give Tours Publicize


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