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From Research to Manuscript by Joe Prieto Operations Director, NOVAIS GROUP at National Kaohsiung University of Applied Sciences March 30, 2015.

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Presentation on theme: "From Research to Manuscript by Joe Prieto Operations Director, NOVAIS GROUP at National Kaohsiung University of Applied Sciences March 30, 2015."— Presentation transcript:

1 From Research to Manuscript by Joe Prieto Operations Director, NOVAIS GROUP at National Kaohsiung University of Applied Sciences March 30, 2015

2 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. You will see: P ublishing 101 U nderlying misconceptions B e prepared L iberate yourself I dentify pros and cons S trike your darlings H elp along the way

3 Publishing 101

4 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. Publishing 101 ● Requirement for graduation ● Requirement for promotion ● To disseminate knowledge ~ The effort yields its own rewards ~ Commander Data, Star Trek Why publish?

5 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. Where to publish? Book Chapters Indexed Journals (SCI/SSCI/IEEE) Indexed Journals (SCI/SSCI/IEEE) Conference Proceedings Non-Indexed Journals Level of difficulty Publishing 101

6 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. Which journal fits? Key to Successful Publication Selecting a suitable journal is the essential process of publication. Publishing 101

7 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. Who reviews? ● Journal Editors  Pre-screening: ensure the manuscript within the scope of the journal  Identifying reviewers  Looking to see: The “wow” factor Novelty Clarity of presentation Value of practical, research, and theoretical implications ● Peer Reviewers  Single blind: authors do not know the identity of the reviewers  Double blind: this provides honest and critical reviews without fear of retribution Publishing 101

8 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. How to publish? Manuscript Preparation Submission Editorial Review Resubmission / Peer Review Rejections / Revisions Resubmission / Accepted Submission Process / Production Dissemination / Open Access Archived & Promote Use Publishing 101

9 Underlying Misconceptions

10 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. ● It is proper to cite non-indexed Chinese literatures. ● It is appropriate to include the entire sentence from the reference I cite. ● The impact factor is the only thing I need to consider when choosing a journal. ● It is troublesome to select the journal at the last, even after the manuscript is done. Underlying misconceptions ● It is fine to select the journal at the last, even after the manuscript is done. ● The impact factor is only one thing I need to consider when choosing a journal. ● It is inappropriate to include the entire sentence from the reference I cite. ● It is improper to cite non-indexed Chinese literatures. ● It is unsuitable to write the abstract before all the other sections. ● It is suitable to write the abstract before all the other sections. Underlying Misconceptions

11 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. To get published – Challenges ahead Underlying Misconceptions

12 Be Prepared

13 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. Step by step Be Prepared I.Choose your flavor II.Understand target journal guidelines III.Structure your manuscript

14 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. I. Choose your flavor Be Prepared ● Paper types ● Journal location

15 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. I. Choose your flavor – Paper types Be Prepared ● Conference papers ● Original articles  Purpose: for disseminating early or in-progress research findings  Typical size: 1,500~3,000 words, 3 figures and 15 references  To start a scientific research career  Purpose: Standard for disseminating completed research findings  Typical size: 2,400~3,500 words, 5 figures and 25 references  To build a scientific research career

16 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. I. Choose your flavor – Paper types Be Prepared ● Letters / Cast study / Short communications ● Review papers / Perspectives  Purpose: quick and early communications of significant / original advances  Typical size: much shorter than the other paper types  Usually follow up with a full length paper  Purpose: critical synthesis of a specific research topic  Typical size: 3,000+ words, 5+ figures and 80 references  To consolidate a scientific research career  Note: it is usually solicited by journals

17 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. I. Choose your flavor – Journal location Be Prepared ● What’s an Impact Factor (IF)? Impact Factor is a measure of the frequency with which the average article in a journal has been cited in a particular year or period.  depends heavily on size of the field  does not reflect individual articles  includes self-citations (journal and author)  linked to publication time of journal (2-year timeframe)  publishing in high-impact journal does not guarantee high citations

18 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. II. Understand target journal guidelines Be Prepared ● What do journal editors want to see? Journal editors do not like wasting time on manuscripts that are out of scope or poorly prepared.  Understand the journal guidelines  Stick to the journal guidelines  Have someone proofread the manuscript following the journal guidelines So, you should…

19 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. III. Structure your manuscript Be Prepared ● General structure of a research/original article:  Title  Abstract  Keywords Informative Attractive Effective  Introduction  Materials and Methods  Results  Discussions Clear Concise Comprehensible  Conclusions  Acknowledgements  References  Supplementary data Consistent Scientific Credible

20 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. III. Structure your manuscript Be Prepared ● Writing progression 1.Materials and Methods DO Identify the equipment and describe materials and methods used Describe how the problem set-up section was studied Include detailed information Use past tense and third person DO NOT Include all explanatory information and background - save it for the discussion Include information that is irrelevant to the reader Mix results with procedures. Consult a statistician to ensure that the statistical analysis is appropriate, and that it is accurately described in the manuscript.

21 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. III. Structure your manuscript Be Prepared ● Writing progression 2.Results DO Describe your main/unexpected findings or the results of the statistical analysis Organize this section in parallel to the Materials and Methods section Use graphs, figures and tables Use past tense DO NOT Interpret the results Selectively adjust any images to enhance visualization of results If there is no graphical means of presenting the results, then it is unlikely that the results are of any significance.

22 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. III. Structure your manuscript Be Prepared ● Writing progression 3.Discussions DO What the results mean (corresponding to the Results) Refer to work done by specific individuals (including yourself) in past tense Refer to generally accepted facts and principles in present tense. For example, "Doofus, in a 1989 survey, found that anemia in basset hounds was correlated with advanced age. Anemia is a condition in which there is insufficient hemoglobin in the blood." DO NOT Introduce new results Ramble or just review the literature The biggest mistake made is to present a superficial interpretation that more or less re-states the results. It is necessary to suggest why results came out as they did, focusing on the mechanisms behind the observations.

23 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. III. Structure your manuscript Be Prepared ● Writing progression 4.Introduction DO Be consistent with the nature of the journal Use the active voice as much as possible. Some use of first person is okay, but do not overdo it. Use past tense except when referring to established facts DO NOT Over emphasize the study hypothesis or aim Ramble or just review the literature If the introduction does not instil any enthusiasm in your study, it is unlikely that a journal will consider publication.

24 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. III. Structure your manuscript Be Prepared ● Writing progression 5.Conclusion DO How the work advances the field from the present state of knowledge Justify your work in the research field Suggest future experiments DO NOT Do comparison A good conclusion of your work draws readers’ attention and interest.

25 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. III. Structure your manuscript Be Prepared ● Writing progression 6.References DO Cite the main scientific publications on which your work is based Conform strictly to the style given in the journal guidelines DO NOT Use too many references Excessive self-citations Excessive citations of publications from the same region Always ensure you have fully absorbed material you are referencing and do not just rely on checking excerpts or isolated sentences.

26 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. III. Structure your manuscript Be Prepared ● Writing progression 7.Abstract DO Cut to the point Use past tense (as a summary of work done) Focus on summarizing results - limit background information to a sentence or two, if absolutely necessary Be consistent with what you reported in the paper DO NOT Write the abstract before your manuscript is complete Refer to any other part of the paper such as a figure or table Make certain to stay with the word count limit stated in the journal guidelines.

27 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. III. Structure your manuscript Be Prepared ● Writing progression 8.Title and keywords DO Title should be specific, informative and concise Use only established abbreviations for your keywords Always check the journal guidelines DO NOT Use jargon and abbreviations in the title

28 Liberate Yourself

29 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. Don’t be your own stumbling stone Liberate Yourself Write everything you have as a list:  Facts  Issues  detail  findings Organize these in the best way to tell your story and then delete those that are not essential.

30 Identify Pros and Cons

31 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. Reassessment Identify Pros and Cons  Do I have enough literature support?  Am I making reasonable knowledge claims or just reporting?  Is this an argument or a manifesto?  Is my data sufficient to the claims I am making?  Am I being sufficiently speculative? Identify the strengths and weaknesses of your manuscript so far. Ask yourself:

32 Strike Your Darlings

33 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. Too wordy? Strike Your Darlings  Use the strike through tool  Move some text to footnotes  Start a “maybe later” folder  Triage your text paragraph by paragraph

34 Help along the Way

35 This tool may contain scientific/medical information on unapproved products or product uses. This information is for educational purposes only. Please consult the applicable prescribing information for details on approved uses of products. Why is language important? Help along the Way Save your editor and reviewers the trouble of guessing what you mean. Edited abstract sample

36 Thank you for your time!


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