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1 INTERVIEWINGINTERVIEWINGWORKSHOP –May 15 th, 2004.

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Presentation on theme: "1 INTERVIEWINGINTERVIEWINGWORKSHOP –May 15 th, 2004."— Presentation transcript:

1 1 INTERVIEWINGINTERVIEWINGWORKSHOP –May 15 th, 2004

2 2 Tools for Successful Interviewing Luc Teyton, M.D., Ph.D.Luc Teyton, M.D., Ph.D. Associate Professor, Department of Immunology The Scripps Research Institute Mary Yaroshevsky-GlanvilleMary Yaroshevsky-Glanville Senior Director, Human Capital Anadys Pharmaceuticals, Inc.

3 3 Introduction Preparation for various aspects of the recruiting and hiring processPreparation for various aspects of the recruiting and hiring process Topics will include:Topics will include: –Culture of biotech vs. large pharmaceutical companies, private vs. public –Where to look for jobs –How to prepare for the screening interview –Sample questions –What to expect from the company on-site interview Academia vs. industryAcademia vs. industry

4 4 Biotech Company Culture Fast-pacedFast-paced ChangeableChangeable More opportunity for creativity, innovation, and making a differenceMore opportunity for creativity, innovation, and making a difference Job is wide in scope - various areas of responsibilityJob is wide in scope - various areas of responsibility Limited financial resourcesLimited financial resources –May lack stability Publicly traded companies are more established than PrivatePublicly traded companies are more established than Private

5 5 Large Pharmaceutical Company Culture Plentiful financial resources/company stabilityPlentiful financial resources/company stability Reputation is well knownReputation is well known StructuredStructured May be slower paced/slower decisionsMay be slower paced/slower decisions Job may be more limited in scope and have a very specific job descriptionJob may be more limited in scope and have a very specific job description You will have limited impactYou will have limited impact

6 6 Where to look for JOBS in Industry Biospace.comBiospace.com Company WebsitesCompany Websites Jobscience.comJobscience.com Sciencejobs.comSciencejobs.com Chemjobs.orgChemjobs.org New ScientistNew Scientist Conference WebsitesConference Websites

7 7 Know Yourself What kind of position, company, and culture are you seeking?What kind of position, company, and culture are you seeking? What is most important to you (challenge, environment, mentorship, pay, security)?What is most important to you (challenge, environment, mentorship, pay, security)? Are you a team player or prefer to work alone?Are you a team player or prefer to work alone? What are your long and short-term goals?What are your long and short-term goals? –How do these fit with the job opportunity?

8 8 Know Yourself (Continued) Why are you the best candidate?Why are you the best candidate? What are your strengths and areas that need development?What are your strengths and areas that need development? What can you bring to the organization?What can you bring to the organization?

9 9 Hiring Process Candidate sends resume to company (e-copy is preferred)Candidate sends resume to company (e-copy is preferred) Human Resources (HR) reviews resume and sends it to the hiring managerHuman Resources (HR) reviews resume and sends it to the hiring manager Hiring manager selects the best candidatesHiring manager selects the best candidates –May do some reference checking at this point

10 10 Hiring Process (Continued) Screening interview by HR or department (may be telephone interview)Screening interview by HR or department (may be telephone interview) Second interview is in person and at the company (usually all day)Second interview is in person and at the company (usually all day) –Scientific presentation –Multiple interviews Formal reference checkingFormal reference checking Offer/NegotiationOffer/Negotiation

11 11 Purpose of the Screening Interview Verify facts about your experience and qualificationsVerify facts about your experience and qualifications Explore your:Explore your: –Competency –Communication skills –Motivation –Ability to work on a team –Flexibility/versatility Immigration statusImmigration status Relocation needsRelocation needs

12 12 Preparation for the Screening Interview Know your resumeKnow your resume Know your accomplishments, skills, and abilitiesKnow your accomplishments, skills, and abilities Be able to provide specific examples and situationsBe able to provide specific examples and situations Expect a question asking your salary requirementsExpect a question asking your salary requirements Prepare a minimum of 2 questions to ask interviewerPrepare a minimum of 2 questions to ask interviewer –Make sure the questions reflect your interest in and knowledge of the company

13 13 Interview at the Company – What to Expect Technical PresentationTechnical Presentation –Know your data –Know your audience –Be prepared for tough questions All day processAll day process Lunch (this is another interview)Lunch (this is another interview) Questions that will probe your “fit” with organization and work teamQuestions that will probe your “fit” with organization and work team DinnerDinner

14 14 First Impressions First 5 minutes of interview are extremely importantFirst 5 minutes of interview are extremely important –Firm handshake – don’t be limp! –Smile and look interviewer in the eye Address interviewer as Dr. or Mr./Ms.Address interviewer as Dr. or Mr./Ms. –Do not address interviewer by first name unless invited Wait to be asked to sit downWait to be asked to sit down

15 15 Grooming/Attire Professional/conservativeProfessional/conservative Dress for interview, not a day on the jobDress for interview, not a day on the job Clothes clean and pressedClothes clean and pressed Avoid spicy foods before interviewAvoid spicy foods before interview –Cannot chew gum during interview to overcome the spicy foods

16 16 Tips for Women Dress suit, pantsuit, or other business attireDress suit, pantsuit, or other business attire No perfumeNo perfume Jewelry – avoid anything that jinglesJewelry – avoid anything that jingles Conservative, comfortable shoesConservative, comfortable shoes Pantyhose without runsPantyhose without runs

17 17 Tips for Men Suit or jacket, or neat shirt and slacksSuit or jacket, or neat shirt and slacks No cologneNo cologne Avoid any toiletries that have a scent (deodorant or after-shave)Avoid any toiletries that have a scent (deodorant or after-shave)

18 18 General Tips Be prepared for a variety of questionsBe prepared for a variety of questions –Provide organized, concise, and clear answers Have knowledge about the organizationHave knowledge about the organization Show interest in the organizationShow interest in the organization

19 19 More General Tips Be confident, but not over confidentBe confident, but not over confident Convey energy and enthusiasmConvey energy and enthusiasm –Make sure your body language does not send a different message Be honestBe honest Be professionalBe professional

20 20 Types of Questions Technical/competencyTechnical/competency Fact-finding/historyFact-finding/history Open-ended questions (tell me about yourself)Open-ended questions (tell me about yourself) Why did you …?Why did you …? Behavioral questionsBehavioral questions –Situation, action, and result

21 21 Sample Questions Give me an example of a complex communication problem that you faced.Give me an example of a complex communication problem that you faced. Give me an example of your involvement in a team effort that failed.Give me an example of your involvement in a team effort that failed. –What role did you play? –What factors led to the failure? Describe your planning processDescribe your planning process –How did you plan your last experiment?

22 22 Still More Sample Questions What criteria will you use to analyze our company?What criteria will you use to analyze our company? What would keep you from joining this organization?What would keep you from joining this organization? Now that you have more information about this position, what do you think would be a challenge?Now that you have more information about this position, what do you think would be a challenge?

23 23 On-Site Interview Tips Presentation must be excellent in content and deliveryPresentation must be excellent in content and delivery –Bring a backup to your soft file, just in case equipment does not work Make sure there are no errorsMake sure there are no errors –Spell check and ask someone else to proof it You must handle questions wellYou must handle questions well Be sure you understand the job responsibilities and advancement potentialBe sure you understand the job responsibilities and advancement potential

24 24 More On-Site Interview Tips Know the company and ask questions that will help you decide if this is the right job and organization for youKnow the company and ask questions that will help you decide if this is the right job and organization for you Be courteous and professional to everyone (the Receptionist and Administrative Assistant may be asked for their impressions of you)Be courteous and professional to everyone (the Receptionist and Administrative Assistant may be asked for their impressions of you) Good table manners at lunch and dinnerGood table manners at lunch and dinner Ask about timing of decision and/or next stepAsk about timing of decision and/or next step

25 25 After the Interview (What Happens Next) Send a thank you note(s)Send a thank you note(s) Formal reference checkingFormal reference checking Decision is madeDecision is made –Offer/Negotiation –You will receive a regret telephone call or letter –Be tactful – you may be considered for another position

26 26 Conclusion Be preparedBe prepared Be confident of your abilities and experienceBe confident of your abilities and experience Be your best, but be yourself!Be your best, but be yourself!

27 27 Questions?


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