Presentation on theme: "Spring Fling Clubs What you need to know to be successful this year!"— Presentation transcript:
Spring Fling Clubs What you need to know to be successful this year!
Who are we? Bre Allaart- Club Relations Director Assistants: Patrice and Greg We all have office hours, these are on your booth packets and we will also be available by email 24/7 We are here to help!
Who are you? All of the clubs selected to participate in Spring Fling 2014! Club reps will be sent a Google Doc tonight to update their 4 main contacts If you do not receive this email please email us ASAP so we can see why Who’s who?! Meet your collaborator club tonight and exchange info, they should be sitting next to you!
Why are you getting these packets? These will outline everything you need to know All the forms are attached and the due dates are outlined in your calendars If you happen to lose a form they can all be reprinted from the Spring Fling website If you have any questions email the spring fling email 24/7
How do you fill out these forms? Start at the beginning and if you get stuck please reference the examples provided on the Spring Fling website Also feel free to ask us! There will be a sample health form and a sample W-9 posted on the Spring Fling website
What type of booth do you have? Game booth: Running a carnival game booth provided by RCS, takes 3+ people to operate at all times Commercial food booth: Running a commercial food booth provided by RCS, takes 4+ people to operate at all times Original food booth: Running your own booth and serving yummy goodies, takes 4+ people to operate at all times Pizza booth: Running your own booth and serving pizza, takes 4+ people to operate at all times PTS Clubs: Your shifts will be determined by the Logistics Director and Field Operations Director
What do you have to pay? Games and Commercial booth rental fees are $200 these will be due March 7th Original booth rental fees are $150 and these will also be due March 7 th March 7 th is also the last day for your club to withdraw from Spring Fling This can be split in half by clubs if sharing a booth What does this cover? Health permit, booth, safety equipment, and general necessities
What am I signing up for? You must trust that everything I have you do is vital Read and fill out all forms and turn them in on time One club rep must attend all of the mandatory meetings You must staff your booth and provide cashiers They also must attend a training Share our info with the rest of your club Have a representative on the field at open and at close Have a great time!
How much money will I make? Commercial booths make 30% Original booths make 85% Game booths: prizes are deducted from payouts Commercial booths: the food you sell is deducted from payouts PTS Clubs will be paid directly by the Executive Director All food booths will have ice and coke products deducted from payouts as well Last year clubs made around: $ 1,525.57 37 clubs with three types of booths
What are my next steps? Talk to your club about your booth packet Fill out the forms, pay the fees, sign up for cashier shifts and prepare your menu Paint your façade and think about your special club shirts for the event! Sign up for a customer service presentation Attend all of the meetings coming up: Feb 12 th, March 12 th, and April 2 nd
What will we do at the next meeting? The upcoming meetings will cover health permits, booth set-up, risk management and more These meetings are crucial and missing one will result in loss of placement in your booth
Questions?! Ask us now Any of the clubs I spoke with over email should come up now And feel free to email us at firstname.lastname@example.org