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Spring Fling Clubs What you need to know to be successful this year!

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Presentation on theme: "Spring Fling Clubs What you need to know to be successful this year!"— Presentation transcript:

1 Spring Fling Clubs What you need to know to be successful this year!

2 Who are we?  Bre Allaart- Club Relations Director  Assistants: Patrice and Greg  We all have office hours, these are on your booth packets and we will also be available by 24/7  We are here to help!

3 Who are you?  All of the clubs selected to participate in Spring Fling 2014!  Club reps will be sent a Google Doc tonight to update their 4 main contacts  If you do not receive this please us ASAP so we can see why  Who’s who?! Meet your collaborator club tonight and exchange info, they should be sitting next to you!

4 Why are you getting these packets?  These will outline everything you need to know  All the forms are attached and the due dates are outlined in your calendars  If you happen to lose a form they can all be reprinted from the Spring Fling website  If you have any questions the spring fling 24/7

5 How do you fill out these forms?  Start at the beginning and if you get stuck please reference the examples provided on the Spring Fling website  Also feel free to ask us!  There will be a sample health form and a sample W-9 posted on the Spring Fling website

6 What type of booth do you have?  Game booth: Running a carnival game booth provided by RCS, takes 3+ people to operate at all times  Commercial food booth: Running a commercial food booth provided by RCS, takes 4+ people to operate at all times  Original food booth: Running your own booth and serving yummy goodies, takes 4+ people to operate at all times  Pizza booth: Running your own booth and serving pizza, takes 4+ people to operate at all times  PTS Clubs: Your shifts will be determined by the Logistics Director and Field Operations Director

7 What do you have to pay?  Games and Commercial booth rental fees are $200 these will be due March 7th  Original booth rental fees are $150 and these will also be due March 7 th  March 7 th is also the last day for your club to withdraw from Spring Fling  This can be split in half by clubs if sharing a booth  What does this cover? Health permit, booth, safety equipment, and general necessities

8 What am I signing up for?  You must trust that everything I have you do is vital  Read and fill out all forms and turn them in on time  One club rep must attend all of the mandatory meetings  You must staff your booth and provide cashiers  They also must attend a training  Share our info with the rest of your club  Have a representative on the field at open and at close  Have a great time!

9 How much money will I make?  Commercial booths make 30%  Original booths make 85%  Game booths: prizes are deducted from payouts  Commercial booths: the food you sell is deducted from payouts  PTS Clubs will be paid directly by the Executive Director  All food booths will have ice and coke products deducted from payouts as well  Last year clubs made around: $ 1,  37 clubs with three types of booths

10 What are my next steps?  Talk to your club about your booth packet  Fill out the forms, pay the fees, sign up for cashier shifts and prepare your menu  Paint your façade and think about your special club shirts for the event!  Sign up for a customer service presentation  Attend all of the meetings coming up: Feb 12 th, March 12 th, and April 2 nd

11 What will we do at the next meeting?  The upcoming meetings will cover health permits, booth set-up, risk management and more  These meetings are crucial and missing one will result in loss of placement in your booth

12 Questions?!  Ask us now  Any of the clubs I spoke with over should come up now  And feel free to us at


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