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Collection and Compilation of statistics Frequency of statistics Collected Annually Revision & Justification of establishment.

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Presentation on theme: "Collection and Compilation of statistics Frequency of statistics Collected Annually Revision & Justification of establishment."— Presentation transcript:

1 Collection and Compilation of statistics Frequency of statistics Collected Annually Revision & Justification of establishment

2 Work items in mail branch Receipt & dispatch of bagsParcel Receipt & dispatch out sideTransit bag Opened & closedLetter bag Opened & closedMail bag Opened & closedReturn Transit bag Opened & closedPkt. Bag closedSending of bags through way billHandling of Account bags

3 Work items in Sorting branch Unregistered articles received and dispatched Preparation of leveled bundles

4 WORK ITEMS IN REGISTRATION DEPARTMENT Receipt and dispatch of Regd. Bags,opening and closing of Regd bagsReceipt and dispatch of Regd. articlesOpening of Regd. BundlesClosing of Regd. Bundles.(R.B.S)Insured articles received and insured articles dispatchedTotal M.O. bundle made upM.O. dispatchedHVMO dispatched

5 WORK ITEMS IN PARCEL DEPARTMENT Air bag closedParcel bags closedInsured Parcel Bags closedInsured Parcel dispatchedRegistered Parcel dispatchedOutside Parcels dispatchedParcel Bags dispatched

6 JUSTIFICATION OF OPERATIVE STAFF IN MAIL OFFICE For seven hour or more operative work – one S.A. In single handed office, if additional work is more than 2 hours and thirty minutes- one subsidiary sorter In two handed office if additional work is more then 4 hrs- one subsidiary sorter In other offices additional hand will be sanctioned only when additional work is 5 hrs or more

7 Justification of Supervisory Staff Office having six or less than six sorting assistants- 5 mts for each S.A. for Supervisory work Operating strength seven or more-one supervisor Operating strength nine or more -as per work hour statement

8 FORMS USED FOR COLLECTION OF STATISTICS Statistical Memorandum-Est-87 (for collection of statistics in Mail Offices & Sections) Work hour statement for operative staff- Est-82 Work Hour Statement for Supervisory staff(LSG and above) Staff Hour Statement for operative staff-Est-83 Statistical Analysis

9 PERIODICITY OF REVIEW SORTING OFFICEONCE IN A YEAR (PROGRAMME APPROVED IN PREVIOUS YEAR) JANUARY, MAY, JUNE, DECEMBER TO BE AVOIDED AS FOR AS POISSIBLE. LAST WEEK OF A MONTH TO BE AVOIDED MONDAYS, TUESDAYS, SATURDAYS TO BE AVOIDED COLLECTION OF STATISTICS Two consecutive days Average = 1+2/2 Accountable- One month Average- Divide by actual no. of working days taken TO BE SUBMITTEDWITHIN FIRST WEEK – TMOs / SECTIONS/SROONCE IN A YEAR

10 ESTABLISHMENT REVIEW IN R.M.S. UNITSFORMULA APPLIED Sorting OfficeMaratha Time Test TMO & SectionMolinder Singh formula SRO & HRO (checking)Punjab formula HRO (Accounts)Madan Kishore report Divisional OfficeSIU

11 S.R.O. (PUNJAB FORMULA) PARTICULARSTIME (Hrs – mts. – seconds) OPENING OF DAK DISPOSAL OF SEARCH BILLS AND SIMILAR CORRESPONDENCE STAFF ARRANGEMENTS PER 25 OFFICIALS OR PART PREPARATION OF BILLS PER 10 ENTRIES DISBURSEMENT OF CASH PER OFFICIAL RECEIPT OF W/Ps PER SET CHECKING OF ABSTRACTS PER ABSTRACT ATTENDANCE OF OFFICIALS OF SECTION PER SET CASH ABSTRACT CORRECTION IN DML/SL DAILY REPORTS

12 TMO/SECTION (MOLINDER SINGH FORMULA) PARTICULARSTIME (Hrs – mts. – seconds) PACKET BAG1 POINT L BAG2 POINTS ALL OTHER BAGS4 POINTS

13 TRANSIT SECTION /TRANSIT MAIL OFFICE/MAIL AGENCY BRANCH OF THE MAIL OFFICE Mail Guard:101 to 1,250 points Head Mail Guard:1,251 points and onwards Note: 1.No Transit section should be opened where the work does not exceed 100 points. 2.When the work of mail exchange reaches 101 points at a station and where there is no sorting mail office, a transit mail office can be opened. ( No. 6-93/71-PE-II dated )

14 3. The following considerations should also be kept in view while opening a transit mail office: -No of bags exchanged. -The Timings of receipt of mails. -Total spell of time -No. of exchanges. 4. In case of important exchange of mails in large mail offices/TMOs, the Heads of Circles will identify such exchanges and the same should be done by sorting assistants. In case of other less important exchanges, Mail Guard/ Head Mail Guard will be employed. (No. -93/71-PE-II dated )

15 ESTABLISHMENT OF MAIL OFFICES (MARATHE TIME TEST) SORTING ASSISSTANTS Work hours of Sorting Assistants in RMS offices should be calculated as per the standards laid down in Marathe Time Test. The standards are given in the coming slides.

16 SI. No. Description of operations Time factor in mins 1 Bags Received0.25 2Bags Despatched Parcels received outside0.20 4Parcels despatched outside0.20 5Blank Parcel lists received0.25 6Blank parcels lists despatched0.20 7Transit bag opened including well or cage TB0.20 8Transit bag closed including well or cage TB0.75 9Mail bags opened Mail bags closed2.50

17 11L bags opened L bags closed Account bags sent outside Account bag received outside Packet bags closed Bags despatched with way bills0.75

18 REGISTRATION DEPPARTMENT 1Bags received0.16 2Bags despatched0.16 3Bags opened0.45 4Bags Closed1.25 5Articles received0.20 6Articles despatched0.40 7RBs opened0.15 8RBs made up1.50 9Insured articles received Insured articles despatched0.50

19 Money orders received in sorting 1MO received in sorting0.13 2HVMO received in sorting0.73

20 P ARCEL D EPARTMENT 1Bags received0.20 2Bags despatched0.20 3Bags opened2.00 4Bags Closed Parcels received outside Parcels despatched outside BPLs Received0.20 8BPLs Despatched 0.20

21 Registered Parcel 1Parcels received0.35 2Parcels despatched0.75 Insured Parcel 1Insured Bags opened2.00 2Insured Bags Closed Insured Parcels received Insured Parcels despatched0.80

22 1Unregd. articles received in sorting office0.10 2Labelled bundles preparation0.50 3Unregd. articles posted for dispatch0.12 4Unregd. articles posted requiring transcription: a. Office of destination0.18 b. Full address0.60 5Articles posted with certificate of posting0.20 6Regd. articles posted for dispatch2.00 7Stamp sale 18 seconds `per rupee.(when the sale is less than RS 10 per each transaction) 8Public Call Office (Local and Trunk5.00 per call Call booked) Sorting Department

23 SUPERVISORY POST IN MAIL OFFICES LOWER SELECTION GRADE When there are six Sorting Assistants, the sixth post is to be upgraded to LSG within the time test. When one more post is to be justified due to increase in work load in addition to the available strength of 6 Sorting Asssistants, 2 posts of T/S Sorting Assistants to be sanctioned instead of one post of sorting assistant justified on the basis of time factor prescribed in MMT. This would relieve the LSG HSA of operative duties. An LSG HSA will be provided purely for supervisory work outside the time test. (No. 6-2/72-PE.II dated )

24 If the total no. of sorting assistants is 9 or above, the supervisory work hours are to be calculated as under: The operative work hours (in minutes) of the following departments will have to be calculated and the same will be multiplied by the ratio of supervisory work hours as shown against each: The total of the product of multiplication (operative work hours x ratio of supervisory work) will indicate the total supervisory work hours for the office. S. no.Item of workSupervisory ratio 1Receipt and dispatch0.07 2Sorting0.07 3Money Order0.07 4Unregd. Articles posted for despatch0.07 5Registration0.14 6Registered Articles posted for despatch0.14 7Parcel0.14

25 HIGHER SELECTION GRADE II The post of Head Sorting Assisstant of a mail office will be upgraded to that of a HSG II, if the supervises 2 to 5 LSG Supervisors in his own set. (No.6-19/74-PE.II dated )

26 ESTABLISHMENT OF SUB RECORD OFFICE (PUNJAB FORMULA) Record/ Sub record Office The Punjab formula circulated in directorate letter no 6/49/58-PE. Dt also known as Unit Formula was modified by the Directorate ( now expressed in terms of minutes and seconds instead of units)

27 Item of workTime factor Mins. Secs. 1. Opening of dak etc. (Ordinary) Communication to sets of orders, MSOs, SortingMemos, tour orders, DGs circulars, etc (per order) Making correction in sorting list selections and 5- Offices attached (per correction) 4. Maintaining explaination of SA’s (per case)5- 5. Disposal of daily reports (per DR)5- 6. To maintain stock, stationary, register, forms, etc Examination of attendance register and book of 230 postmarks (per set) 8. To prepare statements: OTA, OSA, EDA, etc.1- ( 10 entries to make one unit)

28 9. Disbursement of pay and allowances (each official) Maintenance of cash abstract Making arrangement in place of SAs of sections and Offices (per 25 officials attached to the office) Sale of stamps – Average daily sale excluding All sales of Rs. 5 or more at a time per purchase 2 min per rupee 13. Miscellaneous other duties per set Examination of work papers prepared per set Check of registered abstract 2 30

29 16. Check of parcel abstract Taking over of empty bags brought in sacks and Issuing bags for next trip on an average of 25 bags Search Bills and similar correspondence 10 min per search bill/letter 19. Issue of advance work papers to sets2 min. per set 20. Taking over work papers from sets2 min. per bundle of work papers taken over

30 21*Checking regd. lists received and despatched and their comparison with the regd abstract 0.15 secs 22*Checking parcel lists received and despatched and their comparison with the Parcel abstract Same basis as per for item 21 above but 0.30 seconds per insured parcel 23* Checking of mail list received and despatched And checking of the mail abstract 0.30 seconds per mail list received d or despatched plus 0.30 seconds per entry of unusual bags opened or closed or short or excess receipt or dispatch of bags * This has since been entrusted to Sctions

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