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1 Karnataka State Police A presentation on e-Procurement Sanjay Sahay IGP PCW.

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Presentation on theme: "1 Karnataka State Police A presentation on e-Procurement Sanjay Sahay IGP PCW."— Presentation transcript:

1 1 Karnataka State Police A presentation on e-Procurement Sanjay Sahay IGP PCW

2 Why Unified ? To have a single system meant to be used as a shared infrastructure by all agencies in the State of Karnataka Why End-to-End ? To handle to entire procurement process from estimate/ indent preparation, tendering, contract / catalogue management until payment to supplier / contractor End to end e-Procurement Portal of e-Governance Dept.

3 Rationale for e-Procurement !  To have an effective and efficient mechanism to enforce procurement policy decisions consistently across all government departments / agencies in the State of Karnataka  To ensure competitive bidding, transparent bid evaluation, shortened procurement cycle time, MIS-rich workflows and prompt payments to suppliers / contractors.  Structures — Establishment of Project Management Unit (PMU) — Establishment of training centers — Deployment of robust hardware and software — Conducting Third Party Audit

4 Rationale for Unified End-to-End e-Procurement System  To have a single point integration with external systems such as treasury and payment gateways  To generate State-level MIS capturing the entire procurement cycle of all departments / agencies  To enable contractors view the State as a single procurement entity and participate in all tenders with one-time registration  To enable government officials be accustomed to a single software, irrespective of their department / agency.

5 Project Objectives  To create infrastructure for effective implementation of procurement policy of the State  To enhance transparency and accountability  To enable ease of access to contractor community  To provide a common environment for all types of tenders  To handle entire procurement process (end-to-end) and not just tendering process  To involve less paper, thereby, adopting green working

6 Registration — Centralised registration of suppliers / contractors — Suppliers need to procure Digital Signature Certificate for registration — Suppliers can bid for all tenders published in e-Procurement portal — Advantages for Suppliers — Free download of tender documents (No registration required to download) — Secured data transfer using Digital Signature Certificate — One time centralized registration

7 Estimate Creation Estimate Approval Preparation of Tender Document Draft Tender Schedule Approval of Tender Schedule Publish of Tender Supplier Registration Submission of Bid Tender Opening Tender Evaluation Tender Finalization Measurement / Inspection Payment Issue of Order Indent Management E-Tendering Contract Management / Catalogue Management Process Overview

8 8 Initiating e-Procurement  Appointment of Nodal Officer  Facilitating e-Procurement Cell to prepare Mapping Document  Training the concerned officials  Ensuring IT infrastructure and Internet Connectivity  Identification of key officials for comprehensive understanding of the system  Submission of Digital Signature Certificate Application Forms  Informing Supplier Community on registration to e-Procurement portal  Awareness on implementation of e-Procurement in the Department

9 9 Perceived Impact (Business Community)  Enhanced transparency in tendering and procurement  Free download of bid documents  Reduction in travel and other miscellaneous expenditure  Convenience in electronic submission of bids  Ease of access anytime-anywhere  Global participation  Effective mechanism incorporating negative bidding

10 10 Perceived Impact (Department)  Tender opportunities effectively publicized  Instant retrieval of track-record on contractor’s performance  Rich MIS data on various aspects of procurement at the State government level  Faster file movements with integrated file monitoring system  Standardization of procurement procedures  Increased participation (locally and globally)

11 E-tender — The police department decided to go in e-procurement in the month of June’09 — All tenders above Rs10 lakhs to be covered — Initially Chief Office, TTM, State Intelligence, CID, SCRB and Bangalore City Police to be covered — SCRB identified as the Nodal Agency 11

12 e-Procurement — State Nodal Officer nominated — Nodal Officers for different units nominated — Digital Signature Certificates obtained for Chief Office — Work flow design created on portal — Catalogue creation — Training conducted. Another training planned — Process of DSC creation/ work flow documentation for other units initiated 12

13 e-Procurement — First tender for 66 kit articles was issued on 10/08/09 Issues Change management- attitude and skill sets Lack of trained personnel Unconnected personnel also sent for training-waste of resources Quality documentation 13

14 14 Karnataka State Police Thank You

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