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1 Data & Process Modeling. 2 Data Modeling Data modeling – a technique for organizing and documenting a system’s data. Sometimes called database modeling.

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Presentation on theme: "1 Data & Process Modeling. 2 Data Modeling Data modeling – a technique for organizing and documenting a system’s data. Sometimes called database modeling."— Presentation transcript:

1 1 Data & Process Modeling

2 2 Data Modeling Data modeling – a technique for organizing and documenting a system’s data. Sometimes called database modeling. Entity relationship diagram (ERD) – a data model utilizing several notations to depict data in terms of the entities and relationships described by that data.

3 3 ERD Sample In an entity- relationship diagram, entities are labelled with singular nouns and relationships are labelled with verbs. The relationship is interpreted as a simple English sentence.

4 4  Persons: agency, contractor, customer, department, division, employee, instructor, student, supplier.  Places: sales region, building, room, branch office, campus.  Objects: book, machine, part, product, raw material, software license, software package, tool, vehicle model, vehicle.  Events: application, award, cancellation, class, flight, invoice, order, registration, renewal, requisition, reservation, sale, trip.  Concepts: account, block of time, bond, course, fund, qualification, stock. ERD: Entity Entity – a class of persons, places, objects, events, or concepts about which we need to capture and store data.

5 5 ERD: Relationships Relationship – a natural business association that exists between one or more entities. The relationship may represent an event that links the entities or merely a logical affinity that exists between the entities.

6 6 ERD: Relationships Types of Relationships Three types of relationships can exist between entities One-to-one relationship (1:1) One-to-one relationship 1:1 One-to-many relationship (1:M) One-to-many relationship 1:M Many-to-many relationship (M:N) Many-to-many relationship M:N

7 7 one-to-one Relationship

8 8 one-to-many Relationship

9 9 many-to-many Relationship

10 10 ERD: Cardinality Cardinality – the minimum and maximum number of occurrences of one entity that may be related to a single occurrence of the other entity. Because all relationships are bidirectional, cardinality must be defined in both directions for every relationship. bidirectional

11 11 Cardinality Notations

12 12 JRP and Interview Questions for Data Modeling PurposeCandidate Questions ( see Table 8-4 in text for a more complete list) Discover system entitiesWhat are the subjects of the business? Discover entity keysWhat unique characteristic (or characteristics) distinguishes an instance of each subject from other instances of the same subject? Discover entity subsetting criteriaAre there any characteristics of a subject that divide all instances of the subject into useful subsets? Discover attributes and domainsWhat characteristics describe each subject? Discover security and control needsAre there any restrictions on who can see or use the data? Discover data timing needsHow often does the data change? Discover generalization hierarchiesAre all instances of each subject the same? Discover relationships?What events occur that imply associations between subjects? Discover cardinalitiesIs each business activity or event handled the same way, or are there special circumstances?

13 13 What is a Good Data Model? A good data model is simple. Data attributes that describe any given entity should describe only that entity. Each attribute of an entity instance can have only one value. A good data model is essentially nonredundant. Each data attribute, other than foreign keys, describes at most one entity. Look for the same attribute recorded more than once under different names. A good data model should be flexible and adaptable to future needs.

14 14 Data Analysis & Normalization Data analysis – a technique used to improve a data model for implementation as a database. Goal is a simple, nonredundant, flexible, and adaptable database. Normalization – a data analysis technique that organizes data into groups to form nonredundant, stable, flexible, and adaptive entities.

15 15 More Issues on ERD Degree Binary & ternary relationship Foreign Key Primary Key (Identification Entity) Normalization

16 16 Process Modeling and DFDs Process modeling – a technique used to organize and document a system’s processes. Flow of data through processes Logic Policies Procedures Data flow diagram (DFD) – a process model used to depict the flow of data through a system and the work or processing performed by the system. Synonyms are bubble chart, transformation graph, and process model.

17 17 Data Flow Diagrams A data flow diagram (DFD) shows how data moves through an information system but does not show program logic or processing steps A set of DFDs provides a logical model that shows what the system does, not how it does it

18 18 Differences Between DFDs and Flowcharts Processes on DFDs can operate in parallel (at- the-same-time) Processes on flowcharts execute one at a time DFDs show the flow of data through a system Flowcharts show the flow of control (sequence and transfer of control) Processes on a DFD can have dramatically different timing (daily, weekly, on demand) Processes on flowcharts are part of a single program with consistent timing

19 19 Data Flow Diagrams DFD Symbols DFDs use four basic symbols that represent processes, data flows, data stores, and entities Gane and Sarson symbol set Gane and Sarson Yourdon symbol set Yourdon Symbols are referenced by using all capital letters for the symbol name

20 20 DFD Symbols

21 21 Process Concepts Process – work performed by a system in response to incoming data flows or conditions. A synonym is transform.

22 22 Data flow – data that is input to or output from a process. A data flow is data in motion A data flow may also be used to represent the creation, reading, deletion, or updating of data in a file or database (called a data store). Data Flows

23 23 External Agents External agent – an outside person, organization unit, system, or organization that interacts with a system. Also called an external entity. External agents define the “boundary” or scope of a system being modeled. As scope changes, external agents can become processes, and vice versa. Almost always one of the following: Office, department, division. An external organization or agency. Another business or another information system. One of your system’s end-users or managers Named with descriptive, singular noun

24 24 Data Stores Data store – stored data intended for later use. Synonyms are file and database. Frequently implemented as a file or database. A data store is “data at rest” compared to a data flow that is “data in motion.” Almost always one of the following: Persons (or groups of persons) Places Objects Events (about which data is captured) Concepts (about which data is important) Data stores depicted on a DFD store all instances of data entities (depicted on an ERD) Named with plural noun

25 25 Process Decomposition Decompositi on – the act of breaking a system into sub- components. Each level of abstraction reveals more or less detail.

26 26 Decomposition Diagrams Decomposition diagram – a tool used to depict the decomposition of a system. Also called hierarchy chart.

27 27 Data Flow Diagrams Context Diagrams Top-level view of an information system that shows the system’s boundaries and scope Do not show any data stores in a context diagram because data stores are internal to the system Begin by reviewing the system requirements to identify all external data sources and destinations

28 28 Data Flow Diagrams Context Diagrams Record the name of the entities and the name and content of the data flows, and the direction of the data flows What makes one system more complex than another is the number of components, the number of levels, and the degree of interaction among its processes, entities, data stores, and data flows

29 29 Data Flow Diagrams Conventions for DFDs 1. Each context diagram must fit on one page 2. The process name in the context diagram should be the name of the information system 3. Use unique names within each set of symbols

30 30 Data Flow Diagrams Conventions for DFDs 4. Do not cross lines 5. Use a unique reference number for each process symbol

31 31 Data Flow Diagrams Strategies for Developing DFDs A set of DFDs is a graphical, top-down modeltop-down With a bottom-up strategy, you first identify all functional primitives, data stores, entities, and data flowsbottom-up The main objective is to ensure that your model is accurate and easy to understand

32 32 Data Flow Diagrams Strategies for Developing DFDs General rule of thumb is that a diagram should have no more than nine process symbols To construct a logical model of a complex system, you might use a combination of top- down and bottom-up strategies The best approach depends on the information system you are modeling

33 33 Illegal Process Spontaneous generation Process with no inputs Black Hole Process with no outputs Gray Hole The inputs is insufficient to generate the output

34 34

35 35 Data Flow Packet Concept

36 36 Illegal Data Flows

37 37 More Issues on Process Model Natural English Structured English Decision Table Use Cases

38 38 Test Yourself 1. Data flow diagrams show what a system does, not how it does it (T/F).

39 39 Test Yourself 1. Data flow diagrams show what a system does, not how it does it (T/F). True

40 40 Test Yourself 2. The following symbols are from the _____________ set. Name them:

41 41 Test Yourself 2. The following symbols are from the Gane and Sarson set. Name them: Data Store Process

42 42 Test Yourself 3. Select the correct example below. Customer A) B) Apply Payment Accounts Receivable Payment

43 43 Test Yourself 3. Select the correct example below. A) is correct. An external entity can’t be directly connected to a data store. A)B) Customer Apply Payment Accounts Receivable Payment

44 44 Test Yourself 4. Match the terms in the left column to the proper definitions in the right column. 1. Black Hole 2. Spontaneous Generation Process 3. Gray Hole a.A process with at least 1 input and output, but the input is insufficient to generate the shown output. b. A process that has no output c. Used to describe an unexplained generation of data or information.

45 45 Test Yourself 4. Match the terms in the left column to the proper definitions in the right column. 1. Black Hole 2. Spontaneous Generation Process 3. Gray Hole a.A process with at least 1 input and output, but the input is insufficient to generate the shown output. b. A process that has no output c. Used to describe an unexplained generation of data or information.


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