Presentation is loading. Please wait.

Presentation is loading. Please wait.

Revenue cycle accounts – The importance

Similar presentations

Presentation on theme: "Revenue cycle accounts – The importance"— Presentation transcript:

1 Revenue cycle accounts – The importance
Chapter 10: Auditing Revenue and Related Accounts Revenue cycle accounts – The importance Sales transactions are always material to a company's financial statements According to the SEC, a majority of financial statement manipulations and audit failures involve overstated revenues Therefore, revenue cycle accounts must be examined with great care

2 The cycle approach Revenue cycle transactions include all the processes ranging from the sale to shipping a product, billing the customer, and collecting cash A company's revenue cycle transactions reflects its operations A cycle approach is one way to help the auditor focus on the important account balances surrounding a transaction to ensure that sufficient audit evidence is gathered and evaluated Other cycles include: acquisition and payment of goods and services Payroll Financing: debt and equity Cash and short-term investments

3 Overview of the Revenue Cycle (Sales made on Account)
Receive customer purchase order Check inventory stock status Generate back order if item not in stock Obtain credit approval Prepare shipping and packing documents Ship and verify shipment of goods Prepare the invoice Send monthly statements to customers Receive payment

4 Business Risk and Business Environment
Revenue recognition SAS 99 - Consideration of Fraud in a Financial Statement Audit Auditor should presume risk of material misstatement due to fraud related to revenue recognition Research shows over half of frauds involve overstating revenues

5 Some Improper Revenue Recognition Schemes
Recognize revenue on fictitious shipments Hidden side letters that give customers unlimited right to return product Record consignment sales as final sales Accelerated recognition of sales occurring after year-end Ship unfinished goods Ship goods before date agreed to by customer Create fictitious invoices Ship goods never ordered Ship more goods than ordered Record shipments to company's warehouse as sales Record shipments of replacement goods as new sales

6 What are some fraud risk factors for revenue recognition?
There are a number of types of 'red flags' which signal the potential for fraud in the financial statements External risk indicators Internal red flags Unusual financial results Auditor deals with red flags by Examining external pressures that could lead to financial reporting fraud Examining the financial statements to determine if account balances seem out of line

7 What analytical analysis can be done for possible misstatements?
Compare client revenue trend with economic conditions and industry trends Compare cash flow from operations with net income Perform analytical procedures Ratio analysis Trend analysis Reasonableness tests

8 Assessment of Environment Risk
Risk assessment is ongoing process in every audit Audit steps to assess environment risk for the revenue cycle: Update information on business risk Perform analytical procedures to look for unexpected relationships Develop understanding of internal controls Analyze business risk for motivations and methods to misstate sales

9 Assessment of Environment Risk – Cont’d
Document operation of accounting applications and important controls Develop preliminary assessment of environment risk If control risk is high, determine likely types of misstatements If control risk is lower, develop procedures to test operation of controls Perform tests of controls, document results Based on the results of testing, reassess control risk

10 Inherent Risk with Regard to Sales
While sales transactions are routine for most organizations and do not represent an abnormally high risk, for other organizations, revenue recognition may be complicated Difficult audit issues include: When to recognize revenues Auditor must understand client's operations and related GAAP issues Example: point of sale revenue recognition vs. percentage of completion

11 Inherent Risk with Regard to Sales – Cont’d
Impact of any unusual sales terms and whether title passed to customer Example: related party transactions Goods recorded as sales have actually been shipped Sales made with recourse or that have significant returns Example: irrevocable right to return goods The presence of these issues increase inherent risk and the probability of material misstatement

12 Inherent Risk in Receivables
Primary risk is net receivables will be overstated, because either receivables have been overstated, or the allowance for uncollectible accounts has been understated Risks affecting receivables include: Sales of receivables recorded as sales rather than financing transactions Receivables pledged as collateral Receivables classified as current when likelihood of collection is low Collection of receivable contingent on uncertain future events Payment not required until purchaser sells the product

13 The Control Environment and Sales
An organization's control environment affects revenue and related transactions more than most accounts The auditor must consider: Management's integrity Financial condition of the organization Financial pressures on the organization Management incentives to achieve financial results

14 Understanding Internal Controls
Although the auditor must understand all components of internal controls, particular attention is paid to significant control procedures and monitoring controls The auditor obtains an understanding of the controls by Walk-through of the processing of transactions Inquiry Observation Review of client documentation It is critical this understanding be documented in the work papers

15 Understanding Internal Controls (2)
Assertions must be addressed during this phase: Occurrence, Cutoff, Completeness, Accuracy & Classification Controls Regarding Returns, Allowances and Warranties are also important. Abnormal returns or allowances may be the first sign that a company has problems Credit Policies are also very important

16 Documenting, Testing, and Assessing Environment Risk
Develop understanding of the accounting system and control procedures Evidence is gathered through inquiry, review of client accounting manuals, and review of prior year audit workpapers Documentation includes questionnaires, flowcharts, and narratives Determine whether the application control procedures are sufficient to achieve the control objectives Based on control design, make preliminary assessment of control risk

17 Documenting, Testing, and Assessing Environment Risk (2)
The auditor must document those controls that support an assessment of control risk below maximum If the auditor plans to rely on the internal controls, the controls are tested to see if they are operating as designed If testing indicates the control is not operating effectively, Auditor will increase assessed control risk, lower detection risk, and perform more rigorous substantive testing If the control is working effectively, control risk assessment is unchanged

18 Linking Environment Risk Assessment & Substantive Testing
The rigor of substantive testing is inversely related to the assessed level of environment risk The auditor learns three things during the assessment of environment risk that affects the design of substantive audit procedures: The nature of the accounting system, controls used, and documents generated in the client's processing Existence of fraud risk factors Effectiveness of controls and types of misstatements likely to occur

19 Substantive Testing in the Revenue Cycle
Planning for Direct Tests of Transactions and Account Balances Audit objectives and assertions Account balance relationships Risk of material misstatement Composition of the account Persuasiveness of audit procedures Cost of audit procedures Timing of audit procedures Determining optimal mix of audit procedures Exhibit 10.7 Outlines the relationship between Assertions and Substantive Tests for the Revenue and Accounts Receivables

20 Substantive tests of revenue – objectives/issues
Assertions related to revenue transactions: Occurrence: Have the transactions occurred and pertain to the entity Completeness: Have all transactions been recorded Accuracy: Have transactions been accurately recorded Cutoff: Have transactions been recorded in the correct accounting period Classification: Have transactions been recorded in the proper accounts

21 Substantive Tests of Revenue for Occurrence and Accuracy
Vouch recorded sales transaction back to customer order and shipping document Compare quantities billed and shipped with customer order Special care should be given to sales recorded at the end of the year Scan sales journal for duplicate entries

22 Substantive Tests of Revenue Cutoff Tests
Can be performed for sales, sales returns, cash receipts Provides evidence whether transactions are recorded in the proper period Cutoff period is usually several days before and after balance sheet date Extent of cutoff tests depends on effectiveness of client controls

23 Substantive Tests of Revenue Cutoff Tests e.g.
Sales cutoff Auditor selects sample of sales recorded during cutoff period and vouches back to sales invoice and shipping documents to determine whether sales are recorded in proper period Cutoff tests assertions of existence and completeness Auditor may also examine terms of sales contracts Sales return cutoff Client should document return of goods using receiving reports Reports should date, description, condition, quantity of goods Auditor selects sample of receiving reports issued during cutoff period and determines whether credit was recorded in the correct period

24 Substantive Tests of Revenue for Completeness
Use of pre-numbered documents is important Analytical procedures Cutoff tests Auditor selects sample of shipping documents and traces them into the sales journal to test completeness of recording of sales

25 Substantive Tests of Accounts Receivable - issues
Existence & Occurrence Does the receivable exist? Valuation Are sales and receivables initially recorded at their correct amount? Will client collect full amount of recorded receivables? Rights and Obligations Contingent liabilities associated with factor or sales arrangements Discounted receivables Presentation and Disclosure Pledged, discounted, assigned, or related party receivables

26 Standard Substantive Tests of Accounts Receivable
Obtain and evaluate aging of accounts receivable Confirm receivables with customers Perform cutoff tests Review subsequent collections of receivables

27 1. Aging Accounts Receivable
Because receivables are reported at net realizable value, auditors must evaluate management estimates of uncollectible accounts Auditor will obtain or prepare schedule of aged accounts receivable If schedule is prepared by client, it is tested for mathematical and aging accuracy Aging schedule can be used to Agree detail to control account balance Select customer balances for confirmation Identify amounts due from related parties for disclosure Identify past-due balances Auditor evaluates percentages of uncollectibility Auditor then recalculates balance in the Allowance account

28 2. Confirming Receivables with Customers
Confirmations provide reliable external evidence about the Existence of recorded accounts receivable and Completeness of cash collections, sales discounts, and sales returns and allowances Confirmations are required by GAAS unless one of the following is present: Receivables are not material Use of confirmations would be ineffective Environment risk is assessed as low and sufficient evidence is available from using other substantive tests

29 2.a The Types of Confirmations
Positive confirmations Customers are asked to agree the amount on the confirmation with their accounting records and to respond directly to the auditor whether they agree with the amount or not Positive confirmation requires a response If customer does not respond, auditor must use alternative procedures

30 2.b The Types of Confirmations
Negative confirmations Customers are asked to respond only if they disagree with the balance (non-response is assumed to mean agreement) Less expensive since there are no additional procedures if customer does not respond May be used when all of the following are present Confirming a large number of small customer balances Environment risk for receivables is assessed as low Auditor believes customers will give proper attention to confirmations

31 2.c What’s the follow-up procedures for non-responses?
If customer does not respond to positive confirmation, auditor may send a second, or even third, request If customer still does not respond, auditor will use alternative procedures Examine the cash receipts journal for cash collected after year-end Care is taken to ensure receipt is year-end receivable, not subsequent sale Examine documents supporting receivable (purchase order, sales invoice, shipping documents) to determine if sale occurred prior to year-end Evidence gathered from internal documents is not considered as reliable

32 2.d What’s the follow-up procedures for exceptions noted?
Customers are asked to agree the amount on the confirmation to their accounting records; differences are called exceptions Reasons for exceptions: Timing differences Disputed items Customer errors Client misstatement Because misstatements are projected to the population of receivables, the auditor must determine the reason for the exception

33 Related-Party Receivables
Amounts due from related parties should be separately disclosed Audit procedures to identify related-party transactions include: Review SEC filings Review the accounts receivable subsidiary ledger and trial balance Management inquiry Communicate names of related parties so all audit team members can be alert for related-party transactions

34 Sold, Discounted, and Pledged Receivables
Receivables sold with recourse, discounted, or pledged as collateral should be disclosed Audit procedures to identify these items include: Management inquiry Scan cash receipts journal for large cash inflows from unusual sources Bank confirmations, which include information on obligations and terms Review board of director minutes, which contain approval for these items

35 Fraud Indicators and Audit Procedures
Potential fraud indicators: Excessive credit memo or other adjustments to accounts receivable just after year-end Customer complaints and discrepancies in receivable confirmations Unusual entries to the receivable subsidiary ledger or sales journal Missing or altered source documents

36 Fraud Indicators & Audit Procedures - 2
Potential fraud indicators: Lack of operating cash flow when operating income has been reported Unusual reconciling differences between receivable subsidiary ledger and control account Sales in the last month with unusual terms Pre- or post-dated transactions Unusual adjustments to sales accounts before/after year-end

37 Fraud Indicators and Audit Procedures - 3
Substantive procedures that may highlight potential fraud indicators: Review of source documents including invoices, shipping documents, customer purchase orders, etc Review and analyze credit memos and other adjustments to receivables Confirm sales terms with customers Analyze large or unusual sales made near year-end Scan the general ledger, receivables subsidiary ledger, and sales journal for unusual activity Perform analytical review of credit memo and write-off activity Analyze recoveries of written-off accounts

38 Auditing of Allowance for Doubtful Accounts
Accounts receivable should be reported at their net realizable value The balance of the allowance for doubtful accounts is estimated and depends on a number of factors Understating the allowance overstates net accounts receivable and net income Where accounts receivable are material, the auditor should obtain an understanding of how management developed the estimate by using one or more of these approaches: Review and test the process used by management to develop the estimate Test aging schedule Evaluate estimated percentages of uncollectibility used Develop an independent model to estimate the accounts Review subsequent events such as subsequent collections on account

Download ppt "Revenue cycle accounts – The importance"

Similar presentations

Ads by Google