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Best Practices for Managing & Motivating the Digitizers Larry Gall Computer Systems Office Yale Peabody Museum of Natural History.

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Presentation on theme: "Best Practices for Managing & Motivating the Digitizers Larry Gall Computer Systems Office Yale Peabody Museum of Natural History."— Presentation transcript:

1 Best Practices for Managing & Motivating the Digitizers Larry Gall Computer Systems Office Yale Peabody Museum of Natural History

2 Best Practices for Managing & Motivating the Digitizers Different situations call for different solutions

3 AnthropologyBotanyEntomology Invertebrate Paleontology Invertebrate Zoology Meteorites & Planetary Science MineralogyPaleobotany Scientific Instruments Vertebrate Paleontology Vertebrate Zoology ~12 million specimens

4 Anthropology 325,000Lot Botany 400,000Individual Entomology 450,000Lot / Individual Invertebrate Paleontology 350,000Lot Invertebrate Zoology 350,000Lot Mineralogy 35,000Individual Paleobotany 150,000Individual Scientific Instruments 5,000Individual Vertebrate Paleontology 125,000Individual Vertebrate Zoology 185,000Lot / Individual Peabody Collections Current Snapshot 12 million specimens yields 2.4 million items to catalog electronically

5 Anthropology 325,000Lot Botany 400,000Individual Entomology 450,000Lot / Individual Invertebrate Paleontology 350,000Lot Invertebrate Zoology 350,000Lot Mineralogy 35,000Individual Paleobotany 150,000Individual Scientific Instruments 5,000Individual Vertebrate Paleontology 125,000Individual Vertebrate Zoology 185,000Lot / Individual > 70% > 50% < 50% Items with an electronic record available (20 years’ effort): ~55 % Peabody Collections Current Snapshot

6 Best Practices for Managing & Motivating the Digitizers 1.Reflect, know thyself, context matters 2a.Create solutions that can be reused & recycled 2b.… copying/stealing is quicker than creating 3.Provide a tasty buffet of discrete/iterative tasks 4.Always remain flexible as matters arise 5a.Listen closely, users know what’s failing 5b.… prepare to alter workflow, perhaps wildly

7 Best Practices for Managing & Motivating the Digitizers 1. 1.Reflect, know thyself, context matters 2a.Create solutions that can be reused & recycled 2b.… copying/stealing is quicker than creating 3.Provide a tasty buffet of discrete/iterative tasks 4.Always remain flexible as matters arise 5a.Listen closely, users know what’s failing 5b.… prepare to alter workflow, perhaps wildly

8 Best Practices for Managing & Motivating the Digitizers 1. 1.Reflect, know thyself, context matters 2a.Create solutions that can be reused & recycled 2b.… copying/stealing is quicker than creating 3.Provide a tasty buffet of discrete/iterative tasks 4.Always remain flexible as matters arise 5a.Listen closely, users know what’s failing 5b.… prepare to alter workflow, perhaps wildly One Shared History One Shared System

9 Best Practices for Managing & Motivating the Digitizers 1. 1.Reflect, know thyself, context matters 2a.Create solutions that can be reused & recycled 2b.… copying/stealing is quicker than creating 3.Provide a tasty buffet of discrete/iterative tasks 4.Always remain flexible as matters arise 5a.Listen closely, users know what’s failing 5b.… prepare to alter workflow, perhaps wildly

10 Best Practices for Managing & Motivating the Digitizers 1. 1.Reflect, know thyself, context matters 2a.Create solutions that can be reused & recycled 2b.… copying/stealing is quicker than creating 3.Provide a tasty buffet of discrete/iterative tasks 4.Always remain flexible as matters arise 5a.Listen closely, users know what’s failing 5b.… prepare to alter workflow, perhaps wildly

11 Best Practices for Managing & Motivating the Digitizers 1. 1.Reflect, know thyself, context matters 2a.Create solutions that can be reused & recycled 2b.… copying/stealing is quicker than creating 3.Provide a tasty buffet of discrete/iterative tasks 4.Always remain flexible as matters arise 5a.Listen closely, users know what’s failing 5b.… prepare to alter workflow, perhaps wildly

12 Best Practices for Managing & Motivating the Digitizers 1. 1.Reflect, know thyself, context matters 2a.Create solutions that can be reused & recycled 2b.… copying/stealing is quicker than creating 3.Provide a tasty buffet of discrete/iterative tasks 4.Always remain flexible as matters arise 5a.Listen closely, users know what’s failing 5b.… prepare to alter workflow, perhaps wildly

13 Vignette One Invertebrate Paleontology -- imaging 75,000 brachiopods Jess Utrup

14 Vignette One Invertebrate Paleontology -- imaging 75,000 brachiopods

15 digital camera’s image number, minus the prefix (e.g., DSCN) view of specimen (dorsal, ventral, etc.) catalog number

16 ~ 2x

17 Can you spot the differences between these two pictures ? “Hands free” voice-activated data capture

18 ~ 2x

19

20 Vignette Two Moving collections to Yale’s West Campus (2007-2009) Anthropology, Vertebrate Zoology, et al.

21 Vignette Two Moving collections to Yale’s West Campus (2007-2009) Anthropology, Vertebrate Zoology, et al.

22 Vignette Two Moving collections to Yale’s West Campus (2007-2009) Anthropology, Vertebrate Zoology, et al.

23 Yale Art GalleryPeabody Laptop, barcode printer, tethered scan gun – barcoding for tracking & inventory

24 Physical location barcode Specimen barcode Container barcode

25 Vertebrate Zoology -- couple staff, one room, little time pressure, cataloguing was rate limiting

26 Anthropology -- many staff, many rooms, heavy time pressure, packing/barcoding was rate limiting

27 We hired expert digitizers Anthropology -- many staff, many rooms, heavy time pressure, packing/barcoding was rate limiting

28 Ethafoam!

29 tethered

30 wireless

31 MC3090 scanner, simple CGI script, invokes existing database functionality No need to get to cart No need to login to EMu

32 MC3090 scanner, simple CGI script, invokes existing database functionality

33 Set scanners on stun ! Aye, Captain !

34 Ethafoam Madness

35 Vignette Three 48 Yale student workers in Entomology (2007-present)

36 Sort to Family then Subfamily (Larry) (Larry) Sort to Genus then Species (Larry, students) Sort within Species by Collecting Event (students) Student-Powered Paracurating Database(students)

37 Schedule in overlapping timeslots, so students can work in groups

38 Student-Powered Paracurating First day on job – “invent & sort species of nymphalid butterflies”

39 Student-Powered Paracurating A True Ace … Nicole Palffy-Muhoray, grad. student in Linguistics

40 Student-Powered Paracurating Sorting within species to State/Province or comparably “digestible” geographic unit

41 Student-Powered Paracurating Geography, and the “Student Enforcers”

42 Student-Powered Paracurating Geography, and the “Student Enforcers”

43 Student-Powered Paracurating Geography, and the “Student Enforcers”

44 Student-Powered Paracurating

45 “The Hot Hopper”

46 Student-Powered Paracurating

47

48 48 students 249,820 specimens 8,611 hours $109,088 total 27 specimens / hour $0.44 / specimen (2007 – present)

49 Student-Powered Paracurating 48 students 249,820 specimens 8,611 hours $109,088 total 27 specimens / hour $0.44 / specimen (2007 – present) $54,544 total $0.22 / specimen Provost’s Office program

50 Student-Powered Paracurating Gilene Young ‘07

51 Best Practices for Managing & Motivating the Digitizers Options shown are not available in all stores & locations …

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