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Utah Banner Users Conference Using GASB Attributes for Financial Statements Wendy Rosenlof Utah Valley University Download PowerPoint from

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Presentation on theme: "Utah Banner Users Conference Using GASB Attributes for Financial Statements Wendy Rosenlof Utah Valley University Download PowerPoint from"— Presentation transcript:

1 Utah Banner Users Conference Using GASB Attributes for Financial Statements Wendy Rosenlof Utah Valley University Download PowerPoint from

2 Session Rules of Etiquette Please turn off your cell phone/beeper Please turn off your cell phone/beeper If you must leave the session early, please do so as discretely as possible If you must leave the session early, please do so as discretely as possible Please avoid side conversation during the presentation Please avoid side conversation during the presentation Thank you for your cooperation!

3 Introduction Learn how to use GASB attributes and the GASB extract process to generate GASB financial statements from Banner. Learn how to use GASB attributes and the GASB extract process to generate GASB financial statements from Banner.

4 Banner COA – FOAP string Fund - Fund - A self balancing group of accounts (GL) Organization - A department within the institution (SL) Account - A line item within a site’s financial structure Program – A defined function

5 Preparing GASB Financial Statements Review and set up attribute values Review and set up attribute values Associate fund codes to columns Associate fund codes to columns Associate account codes to rows Associate account codes to rows Associate program codes to rows Associate program codes to rows Review chart and attribute mappings Review chart and attribute mappings

6 Preparing GASB Financial Statements Make changes/corrections Make changes/corrections Extract the data for a GASB report Extract the data for a GASB report Create the GASB report Create the GASB report Reclassify data with GASB only JE Reclassify data with GASB only JE Review reclassified data extracts and reports Review reclassified data extracts and reports

7 Mapping FOAP elements  Fund codes and types map to report columns  Account codes, account types and program codes map to report rows

8 Delivered Attribute Types FTMATTT – Major Groupings Operating Statements Int ATYP 50, 60, 70 or 80 Statement of Net Assets Internal ATYP 10 or 20 Both Statements Internal ATYP 30 or 40 G5BAPROG PROG Expense G5BAA1CA ACCT Current Assets G5BAN1NA ACCT Net Assets G5BAR1OR ACCT Operating Revenue G5BAA2NA ACCT Non-current Assets G5BAN9EX ACCT Exclude Net Assets G5BAR2OE ACCT Operating Expense (Acct) G5BAA3CL ACCT Current Liabilities G5BAFUND FUND Public Inst BTA Column G5BAR3NO ACCT Non-operating Rev/Exp G5BAA4NL ACCT Non-current Liabilities G5BAR4OT ACCT Other Charges G5BAAA9EX ACCT Exclude Assets/Liabilities Int ATYP of 90 or 95 Links to G5BAR9EX ACCT Exclude Op Accounts New Attributes for Deferred Outflows/Inflows of Resources G5BAD1OU, G5BAD2IN G5BAD1OU, G5BAD2IN ACCT G5BAN1NA or G5BAN9EX and G5BAR4OT or G5BAR9EX

9 Attribute Values FTMATTV Link to columns and rows on the financial statements Link to columns and rows on the financial statements

10 Attribute Value for columns FTMATTV G5BAFUND is where columns are defined G5BAFUND is where columns are defined You can change descriptions, but don’t change codes You can change descriptions, but don’t change codes

11 Associating FOAP elements  By going up the hierarchy eventually every fund, account and program needs to be associated to one (but not more than one) attribute type and attribute value combination. (Fund deductions and additions are the exception.)  A more detailed mapping will override a higher level mapping.

12 Associating Fund Types and Codes Associate every fund code to a report column or exclude by mapping: Associate every fund code to a report column or exclude by mapping: –Level 1 Fund Type or –Level 2 Fund Type or –Fund Code

13 Associate Fund Types Use FTMFATA Use FTMFATA Enter Chart & Choose Ftyp Enter Chart & Choose Ftyp

14 Associate Fund Types (con’t) Choose Fund Type, Next Block Choose Fund Type, Next Block Check Add, Save Selection and Exit Check Add, Save Selection and Exit

15 Associate Fund Types (con’t) Choose appropriate Attribute Value Choose appropriate Attribute Value Save & Rollback Save & Rollback Repeat for each Fund type Repeat for each Fund type

16 Associate Fund Codes Fund Codes are associated in a similar manner to the fund types, just choose the Fund radio button instead of Ftyp Fund Codes are associated in a similar manner to the fund types, just choose the Fund radio button instead of Ftyp Fund Codes can be linked to predecessor fund codes, when you bring up the pick list it will only show data entry level, just query to see the predecessor codes as well Fund Codes can be linked to predecessor fund codes, when you bring up the pick list it will only show data entry level, just query to see the predecessor codes as well

17 Associating Account Types and Codes Associate every account code to a report row or exclude by mapping: Associate every account code to a report row or exclude by mapping: –Level 1 Account Type or –Level 2 Account Type or –Account Code Hierarchy determined on FTMSDAT Entity/Usage Code=GASB Attribute Code = ACCT_HIER_LEVEL Hierarchy determined on FTMSDAT Entity/Usage Code=GASB Attribute Code = ACCT_HIER_LEVEL

18 Associate Account Codes Use FTMFATA Use FTMFATA Enter Chart & Choose Acct Enter Chart & Choose Acct

19 Associate Account Codes (con’t) Choose Acct Code, Next Block Choose Acct Code, Next Block Check Add for appropriate Attribute Type Check Add for appropriate Attribute Type Save Selection and Exit Save Selection and Exit

20 Associate Account Codes (con’t) Choose appropriate Attribute Value Choose appropriate Attribute Value Save & Rollback Save & Rollback Repeat for each Account Code Repeat for each Account Code

21 Associating Program Codes Associate every program code to a report row or exclude by mapping: Associate every program code to a report row or exclude by mapping: –Level 1 Program Code or –Program Code Program Codes are associated on FTMFATA in a similar manner to the fund and account codes, choose the Prog radio button Program Codes are associated on FTMFATA in a similar manner to the fund and account codes, choose the Prog radio button

22 Fund Additions and Fund Deductions Fund Additions and Deductions have to be mapped to both a net asset statement row and operating statement row. They have to be G5BAN1NA and G5BAR4OT (or be excluded). Fund Additions and Deductions have to be mapped to both a net asset statement row and operating statement row. They have to be G5BAN1NA and G5BAR4OT (or be excluded).

23 Review Mappings Use FTIFATA Use FTIFATA Choose FOAPAL element, Next Block, Execute Query Choose FOAPAL element, Next Block, Execute Query

24 Make Corrections Use FTMFATA - Choose Options Use FTMFATA - Choose Options Remove all associated Attribute Types Remove all associated Attribute Types

25 Extract data for GASB report FGPGEXT 01 - Your Chart of Accounts 01 - Your Chart of Accounts 02 - Ending Date 02 - Ending Date 03 – Include Accrual (Y/N) 03 – Include Accrual (Y/N) 04 – Government Wide Financials (Y/N) 04 – Government Wide Financials (Y/N) 05 – Government Funds Financials (Y/N) 05 – Government Funds Financials (Y/N) 06 – Public Inst BTA Financials (Y/N) 06 – Public Inst BTA Financials (Y/N) 07 – Processing Mode (Extract/Purge) 07 – Processing Mode (Extract/Purge)

26 Create GASB Reports FGAGASB – Export to Excel

27 Make reclassifying JE’s FGARCLE To make financial statement only adjustments to meet GASB requirements To make financial statement only adjustments to meet GASB requirements Associated to a particular extract by fiscal year and fiscal period Associated to a particular extract by fiscal year and fiscal period Date entries in same fiscal period as the extract Date entries in same fiscal period as the extract

28 Make reclassifying JE’s FGARCLE (con’t) Non-data enterable FOAPAL elements may be used Non-data enterable FOAPAL elements may be used Entries do not post to the main ledgers Entries do not post to the main ledgers Entries are made in a similar way as on FGAJVCD or FGAJVCQ using JE15 Entries are made in a similar way as on FGAJVCD or FGAJVCQ using JE15

29 Review reclassifying JE’s FGIRCLE Reclassifying JE’s cannot be deleted once they are completed. Use a reversing entry if needed. Reclassifying JE’s cannot be deleted once they are completed. Use a reversing entry if needed. You do not need to redo FGPGEXT after entering reclassifying JE’s – just redo FGAGASB to see results of entries You do not need to redo FGPGEXT after entering reclassifying JE’s – just redo FGAGASB to see results of entries

30 Excel Demonstration

31 Training Materials Download Banner Finance User Guide 8.9 (www.ellucian.com) Download Banner Finance User Guide 8.9 (www.ellucian.com)www.ellucian.com Finance Release Guide 6.0, GASB training workbook and Chart of Accounts training workbook (I can ) Finance Release Guide 6.0, GASB training workbook and Chart of Accounts training workbook (I can )

32 Questions and Answers Anyone who has never made a mistake has never tried anything new. The only thing that interferes with my learning is my education. - Albert Einstein

33 Presenter Information Wendy Rosenlof Utah Valley University, MS W University Parkway Orem, UT


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