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1 of 90 DA0534 - Supplier Contracts Last updated: 03-01 DA0534 - Supplier Contracts DA0534 Supplier Contracts.

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Presentation on theme: "1 of 90 DA0534 - Supplier Contracts Last updated: 03-01 DA0534 - Supplier Contracts DA0534 Supplier Contracts."— Presentation transcript:

1 1 of 90 DA Supplier Contracts Last updated: DA Supplier Contracts DA0534 Supplier Contracts

2 2 of 90 DA Supplier Contracts Last updated: Static Data: Contract Suspension Reason Contract Delivery Terms Contract Payment Terms Supplier Maintenance Full Stock Details User Supplier Comments User Activity Maintenance Static Data

3 3 of 90 DA Supplier Contracts Last updated: Contract Suspension Reason (ce_cont_susp_reason) Contract Suspension Reason (ce_cont_susp_reason)

4 4 of 90 DA Supplier Contracts Last updated: Contract Suspension Reason This option has been added to allow you to enter valid contract reason codes.

5 5 of 90 DA Supplier Contracts Last updated: Contract Delivery Terms (ce_cont_del_terms) Contract Delivery Terms (ce_cont_del_terms)

6 6 of 90 DA Supplier Contracts Last updated: Contract Delivery Terms This option has been added to allows you to enter valid contract delivery terms.

7 7 of 90 DA Supplier Contracts Last updated: Contract Payment Terms (ce_cont_pay_terms) Contract Payment Terms (ce_cont_pay_terms)

8 8 of 90 DA Supplier Contracts Last updated: Contract Payment Terms This option has been added to allow you to enter valid contract payment terms.

9 9 of 90 DA Supplier Contracts Last updated: Supplier Maintenance (pl_supplier_entry) Supplier Maintenance (pl_supplier_entry)

10 10 of 90 DA Supplier Contracts Last updated: Supplier Maintenance This option has been extended to include a new memo field which allows you to specify a parent supplier reference to be recorded. Enter or F2-Browse and select a valid supplier code to be referenced as the parent of this supplier.

11 11 of 90 DA Supplier Contracts Last updated: Full Stock Details (st_stock_entry) Full Stock Details (st_stock_entry)

12 12 of 90 DA Supplier Contracts Last updated: Full Stock Details This option has been extended to include 2 new fields which allow you to specify call-off and delivery tolerances specific to a product code. If these fields are blank the tolerances will be taken from the system keys POCALLTOLQ and PORECTOLQ. Note: Delivery tolerance is only available if DA0533 (Purchase Invoice Matching to Goods Received) is also licensed.

13 13 of 90 DA Supplier Contracts Last updated: Full Stock Details - Technical Pages You can create a number of technical pages on product codes that are specifically for supplier contracts. Enter your technical page(s), noting each page number. Each page number that holds technical details of a supplier contract are added as a value to the system key POCONPAGE. The system key setting is set to either each page number separated by a comma or a range of page numbers, e.g. 1-5.

14 14 of 90 DA Supplier Contracts Last updated: User Supplier Comments (po_usr_supp_comm_mnt) User Supplier Comments (po_usr_supp_comm_mnt)

15 15 of 90 DA Supplier Contracts Last updated: User Supplier Comments This option has been added to allow you to enter comments that are specific to both the user and the supplier. Enter or browse the supplier code. The user will default to the current user. Enter a comment code, then CR-Accept. Enter the comment description followed by up to 6 lines of comment(s). Note: There is also a User Supplier Comments Enquiry (po_usr_supp_comm_enq) option.

16 16 of 90 DA Supplier Contracts Last updated: User Activity Maintenance (po_usr_activity/pq_usr_activity) User Activity Maintenance (po_usr_activity/pq_usr_activity)

17 17 of 90 DA Supplier Contracts Last updated: User Activity Maintenance This option has been amended to include the activity of entering supplier contracts. Enter the maximum amount up to which this user is allowed to create a supplier contract. Tick this check box if this user is allowed to enter supplier contracts.

18 18 of 90 DA Supplier Contracts Last updated: Tasks Tasks: Contract Maintenance G/L Postings MRP Recommendations Purchase Orders Purchase Receipts Purchase Invoices Enquiries

19 19 of 90 DA Supplier Contracts Last updated: Contract Maintenance (pq_contract_entry) Contract Maintenance (pq_contract_entry)

20 20 of 90 DA Supplier Contracts Last updated: Contract Maintenance - Enter Contract Number This option has been added to allow the entry of supplier contracts. Note: The contract numbers are held on the system key POLASTCON. The format of these numbers is defined by the system key POCONFMT. Type in the contract number, or F6-Next for the number the contract automatically. This allows an existing contract to be copied.

21 21 of 90 DA Supplier Contracts Last updated: Contract Maintenance - Header Details This screen is displayed after accepting the contract number. Supplier with whom the contract is made. Supplier ref appears on the purchase order. Wildcard substitution for posting code. Enter the date when the contract expires. Select F8 to view the supplier’s details.

22 22 of 90 DA Supplier Contracts Last updated: Contract Maintenance - Header Details Enter or F2-Browse and select a valid delivery code for this contract. Enter a description for the contract. Enter or F2-Browse and select payment terms for this contract. Leave blank to use the suppliers payment terms. Enter or F2-Browse and select a valid delivery terms code for this contract.

23 23 of 90 DA Supplier Contracts Last updated: Contract Maintenance - Header Details This price list will default from the supplier’s record. Enter or F2-Browse and select a valid reason code as to why this contract is suspended. Tick this check box to mark this contract complete. Tick this check box to suspend the contract.

24 24 of 90 DA Supplier Contracts Last updated: Contract Maintenance - Header Details The contract rate will default to zero. To use a fixed rate for all call-offs, enter the contract rate here. This filed will not be highlighted if the Euro project is licensed. If you have the Euro project licensed (DA0659) and this is a foreign supplier, select F4 to view/amend the current rates. If this is a foreign supplier, the currency code used will be fixed to that on the supplier’s record.

25 25 of 90 DA Supplier Contracts Last updated: Amend the exchange rate, if necessary. This window appears when you select F4-Currency on the header details. Contract Maintenance - Currency Details

26 26 of 90 DA Supplier Contracts Last updated: Contract Maintenance - Header Details Enter the maximum overall value of the contract). Enter the maximum value of the call-offs. Note: If the maximum value is zero, then the contract has an unlimited value. These references allow you to enter either free-form text or valid purchase order numbers/contract numbers (via F2-Browse). This field displays the total value of call-offs so far. If a call-off is deleted or modified, this value adjusts accordingly.

27 27 of 90 DA Supplier Contracts Last updated: Enter or F2-Browse and select the product codes for this contract. This window appears when you accept the contract header details. Note: You can also browse and select services, comments and user/supplier comments. Contract Maintenance - Contract Lines

28 28 of 90 DA Supplier Contracts Last updated: Enter the maximum quantity and call-off quantity for this contract line. This window appears when you have entered/selected the product codes for the contract. This displays the quantity actioned so far, any deletions/amendments are adjusted accordingly. Enter/amend the pricing and discount details. This account defaults from the PONLACCxxx system key(s). Prices are determined, depending on the settings on the following system keys: POPRICING, POCOSTTYPE, STCOSTTYPE. Contract Maintenance - Contract Line Details

29 29 of 90 DA Supplier Contracts Last updated: Enter the date range for this contract line. These fields are mandatory. This window appears when you accept the contract header details. Enter the tolerances for this contract line. The defaults are shown in brackets. Defaults are taken from the following system keys: POCALLTOLQ PORECTOLQ POINVTOLP POINVTOLL POINVTOLQ Contract Maintenance - Contract Line Details

30 30 of 90 DA Supplier Contracts Last updated: This window appears when you accept the contract header details. If the contract is suspended, enter or F2-Browse and select a valid reason code. Tick the relevant check boxes if this contract line is suspended or complete. Contract Maintenance - Contract Line Details

31 31 of 90 DA Supplier Contracts Last updated: F3 browses on stock units. F4 displays any technical sheets for this product. F6 displays the product group information. CR-Accept this window, then enter any further contract lines. Note: Any technical details will be printed on the contract according to the system key POCONPAGE. If the same stock appears more than once, technical details only print for the first occurrence. Contract Maintenance - Contract Line Details

32 32 of 90 DA Supplier Contracts Last updated: F4 copies the current line to a new line a specified number of times and with uplifted dates. Contract Maintenance - Copying Contract Lines

33 33 of 90 DA Supplier Contracts Last updated: The repeat period size applies to 2 dates of the line being copied. In this e.g 13 days. Enter the number of times this line is to be copied. Contract Maintenance - Copying Contract Lines

34 34 of 90 DA Supplier Contracts Last updated: The number of lines, in this case 3, have been copied to the contract. F8 toggles further details of the lines. Contract Maintenance - Copying Contract Lines

35 35 of 90 DA Supplier Contracts Last updated: Here the dates displayed have been calculated, based upon the Repeat Period Size field on the Generate Repetitive Contract window. Contract Maintenance - Copying Contract Lines

36 36 of 90 DA Supplier Contracts Last updated: You can then enter any services or comments as required. When you have entered all the contract lines, ESC-Exit, then either: F10-Print to print the contract. POCONPAGE system key defines the technical description of the print and the contract will have a PRINTED status. It is not mandatory to print the contract. ESC-Continue Contract Maintenance - Finalising the Contract

37 37 of 90 DA Supplier Contracts Last updated: Once a contract is entered, amendments to it are restricted as follows: A contract/line can be manually set to COMPLETED or HELD, with Reason Codes. If a contract/line is COMPLETED, no amendments are allowed. The start/end dates can be amended, if the appropriate date has not been reached. The price cannot be changed once call-offs have been made. The quantity cannot be reduced to below the quantity already called off. Contract Maintenance - Amending the Contract

38 38 of 90 DA Supplier Contracts Last updated: G/L Postings

39 39 of 90 DA Supplier Contracts Last updated: G/L Postings for contract commitments are made via G/L Reserve Accounts.This creates a reversing journal. Contract Reserves in base currency are calculated on a contract line-by-line basis. The calculation is: (price less discount) * (quantity outstanding for contract line) The contract maximum value is not included in the calculation, as the total remaining value cannot easily be apportioned across several contract lines. Where a contract has a maximum value and no maximum quantities on the detail lines, it is excluded from the PO reserve. You can also exclude or include held contracts, depending on the setting of the new system key PORESCONH. G/L Postings

40 40 of 90 DA Supplier Contracts Last updated: G/L Reserve Accounts (po_reserve_accs) G/L Reserve Accounts (po_reserve_accs)

41 41 of 90 DA Supplier Contracts Last updated: This option has been amended to allow a new reserve type to include contracts and schedules not actioned. Enter the reserve type of 0 for actionable contracts then CR- Accept. G/L Reserve Accounts - New Reserve Type

42 42 of 90 DA Supplier Contracts Last updated: G/L Reserve Accounts - Sort Criteria You can now sort this window by Contract, by selecting O.

43 43 of 90 DA Supplier Contracts Last updated: G/L Reserve Accounts - Contract Details Once you have entered the reserve data, the detail of contracts not yet actioned are displayed.

44 44 of 90 DA Supplier Contracts Last updated: MRP Recommendations

45 45 of 90 DA Supplier Contracts Last updated: If you are using MRP and have generated the recommendations, via one of the following: Generate MRP Recommendations (mr_mrp_generate / mr_mrp_generate_k) Generate Reorder Recommendations (mr_reorder_gen) Generate MRP/MPS Recommendations (mr_mrp_from_mps / mr_mrp_from_mps_k) you can then assign the recommendation to a contract number via Adjust Recommendations. You then have the option to generate a purchase order from a contract via one of the following options: Predict Future Stock (mr_rolling_stock) Raise Approved Orders (mr_mrp_orders) We will look at how Adjust Recommendations has been amended for this project. If you are using MRP and have generated the recommendations, via one of the following: Generate MRP Recommendations (mr_mrp_generate / mr_mrp_generate_k) Generate Reorder Recommendations (mr_reorder_gen) Generate MRP/MPS Recommendations (mr_mrp_from_mps / mr_mrp_from_mps_k) you can then assign the recommendation to a contract number via Adjust Recommendations. You then have the option to generate a purchase order from a contract via one of the following options: Predict Future Stock (mr_rolling_stock) Raise Approved Orders (mr_mrp_orders) We will look at how Adjust Recommendations has been amended for this project. Generate MRP Recommendations

46 46 of 90 DA Supplier Contracts Last updated: Adjust Recommendations (mr_mrp_adjust mr_mrp_adjust_k) Adjust Recommendations

47 47 of 90 DA Supplier Contracts Last updated: This window displays the different types of browse available for selection. Adjust Recommendations - Select Supplier/Product Code A new F4-Browse has been introduced which allows you to browse on stock items based on the buyer ID.

48 48 of 90 DA Supplier Contracts Last updated: This window displays the recommendations for the product. Adjust Recommendations - Amend Recommendations You may wish to split the recommendation into smaller parts. You can do this via F4-Amend.

49 49 of 90 DA Supplier Contracts Last updated: This window displays the fields that can be amended. Adjust Recommendations - Split Quantities Select F4 to split the quantity.

50 50 of 90 DA Supplier Contracts Last updated: Adjust Recommendations - Enter Split-off Quantity Enter the quantity to be split off, then CR-Accept. Note: This will produce a separate recommendation line.

51 51 of 90 DA Supplier Contracts Last updated: Adjust Recommendations - Change Current Order The new recommendation can then be actioned separately. The split quantity now displays as a separate recommendation. With the cursor on the blank order line select F8-Change to select the supplier/contract for this recommendation.

52 52 of 90 DA Supplier Contracts Last updated: Adjust Recommendations - Select Contract You can now specify the contract from which to create the purchase order, by selecting F3-Contract.

53 53 of 90 DA Supplier Contracts Last updated: This window displays the contract lines. Adjust Recommendations - Select Contract Line If you wish to choose another contract line, highlight the relevant line and select ENTER. Note: If the system key POCONCURS=YES, the cursor will default to the contract line with the earliest start date and least percentage remaining. This is calculated by the formula: start date + ((contract period in days / contract qty) * qty called off) If POCONCURS=NO, the cursor will default to the first line available unless a contract has previously been selected, in which case it will default to that line.

54 54 of 90 DA Supplier Contracts Last updated: CR-Accept Adjust Recommendations - Confirm Changes You can then enter the the pick mode as P and the Hold/Approve field. The supplier from the contract will be displayed here.

55 55 of 90 DA Supplier Contracts Last updated: The main recommendations window is re- displayed. Select CR-Order to assign the displayed supplier/contact to the recommendation. The contract details are displayed for the current order. Adjust Recommendations - Assign Supplier/Contract

56 56 of 90 DA Supplier Contracts Last updated: The supplier code is now displayed. Select F11 to generate the purchase order for the contract. The purchase order can now be generated, either by F11, as illustrated below, or via the options Raise Approved Orders or Predict Future Stock. Adjust Recommendations - Generate Purchase Order

57 57 of 90 DA Supplier Contracts Last updated: Select the criteria for the generated order. Adjust Recommendations - Enter Criteria Select p for purchase order and the date type.

58 58 of 90 DA Supplier Contracts Last updated: Adjust Recommendations - Generated Order Number The order number is generated. Once you have clicked OK, the item is removed from the list.

59 59 of 90 DA Supplier Contracts Last updated: Contract Call-offs can be made either in MRP or in Purchase Order Processing (via Purchase Orders) Only one contract per purchase order is allowed The contract itself controls the scope and limit of the call-off Any modifications to the call-off are reflected in the contract. Contract Call-offs can be made either in MRP or in Purchase Order Processing (via Purchase Orders) Only one contract per purchase order is allowed The contract itself controls the scope and limit of the call-off Any modifications to the call-off are reflected in the contract. Contract Call-Offs

60 60 of 90 DA Supplier Contracts Last updated: Purchase Orders (po_order_entry) Purchase Orders (po_order_entry)

61 61 of 90 DA Supplier Contracts Last updated: This option has been amended to allow the entry of contract call-offs. Enter the order header details and CR-Accept. Purchase Order Entry - Order Header

62 62 of 90 DA Supplier Contracts Last updated: Select F6 to allow entry of the contract number. Purchase Order Entry - Order Header

63 63 of 90 DA Supplier Contracts Last updated: Note: If you browse the contracts, you can also view more details of the contract. Enter or F2-Browse and select the required contract. Purchase Order Entry - Enter/Select Contract

64 64 of 90 DA Supplier Contracts Last updated: This window displays browse screen of the contracts. To view further details of the highlighted contract, select F4-View. Purchase Order Entry - Browse Contracts

65 65 of 90 DA Supplier Contracts Last updated: This window displays the extra details of the contract. CR-Accept the enter the rest of the purchase order. Purchase Order Entry - View Contract Details

66 66 of 90 DA Supplier Contracts Last updated: A new field has been added to this window: Enter or F2-browse and select valid delivery terms and CR-Accept to enter the order lines. Purchase Order Entry - Supplementary Order Header

67 67 of 90 DA Supplier Contracts Last updated: Enter the product code taken from the contract. Note: If you F2-Browse, only those products that appear on the contract are displayed for selection. Purchase Order Entry - Order Lines

68 68 of 90 DA Supplier Contracts Last updated: Once you have accepted the order lines, enter the date required. Enter the date this call-off is required. The default is today’s date. Purchase Order Entry - Contract Required Date

69 69 of 90 DA Supplier Contracts Last updated: This window displays the available contract lines from which the material can be called off. You can select F4 to view further details of the contract lines. Note: The order line quantity must not exceed this quantity. Purchase Order Entry - Contract Lines

70 70 of 90 DA Supplier Contracts Last updated: Upon acceptance of the contract lines, The purchase order line details are displayed. Enter the quantity of this contract. It must not exceed the maximum quantity that may be called off in a action that was displayed in the contract line browse window. You can view /amend tolerances by selecting F6. Purchase Order Entry - Order Line Details

71 71 of 90 DA Supplier Contracts Last updated: This window displays the MRP text, if F3-Text was selected. Purchase Order Entry - MRP Text

72 72 of 90 DA Supplier Contracts Last updated: If F6-Tolerances was selected on the order line details, they are displayed and can be amended for this line. CR-Accept to return to the order line details. Make any amendments to the tolerance values. Purchase Order Entry - View/Amend Tolerances

73 73 of 90 DA Supplier Contracts Last updated: CR-Accept to enter/accept the G/L Code, then CR again to return to the order lines. Enter any further order lines from the contract or ESC to exit/print the purchase order. CR-Accept to enter/accept the G/L Code, then CR again to return to the order lines. Enter any further order lines from the contract or ESC to exit/print the purchase order. Purchase Orders - Finalising

74 74 of 90 DA Supplier Contracts Last updated: This screen shows the printed purchase order. This shows the amount for this call-off. This shows the purchase order number. Purchase Order Entry - Printed Purchase Order

75 75 of 90 DA Supplier Contracts Last updated: Purchase Receipts (po_receipts) Purchase Receipts (po_receipts)

76 76 of 90 DA Supplier Contracts Last updated: Although Purchase Receipts remains visibly unchanged, if you receive goods that were called-off from a contract, the system checks that the contract has not been suspended. A new system key POCONRECV controls the actions to be taken if a contract is suspended, i.e. you will either be warned but delivery is accepted, accept delivery with no check, or prevent receipt of goods altogether. If the ‘more to come’ flag is set to no, the contract is also adjusted to allow any under-receipt to be called off at a later stage. If ‘more to come’ is set to yes, the outstanding items are not updated to the contract and no adjustment will occur. If the flag is no, but the contract/line is completed, it will be reactivated to allow the un-received quantity to be called off again. The quantity must be large enough to reduce the called off quantity to below the maximum quantity less the lower tolerance. Returning goods to a contract will reactivate a contract once it is completed. Although Purchase Receipts remains visibly unchanged, if you receive goods that were called-off from a contract, the system checks that the contract has not been suspended. A new system key POCONRECV controls the actions to be taken if a contract is suspended, i.e. you will either be warned but delivery is accepted, accept delivery with no check, or prevent receipt of goods altogether. If the ‘more to come’ flag is set to no, the contract is also adjusted to allow any under-receipt to be called off at a later stage. If ‘more to come’ is set to yes, the outstanding items are not updated to the contract and no adjustment will occur. If the flag is no, but the contract/line is completed, it will be reactivated to allow the un-received quantity to be called off again. The quantity must be large enough to reduce the called off quantity to below the maximum quantity less the lower tolerance. Returning goods to a contract will reactivate a contract once it is completed. Purchase Receipts

77 77 of 90 DA Supplier Contracts Last updated: Purchase Invoices (po_invoice_entry) Purchase Invoices (po_invoice_entry)

78 78 of 90 DA Supplier Contracts Last updated: This option has been amended so that the system now checks if the order originated from a contract with non-blank payment terms. Either accept the contract payment terms (CR), or retain the current invoice due date (ESC). If the purchase order was generated as a call-off of a contract and payment terms were defined for that contract, they will override the supplier’s payment terms and a new due date is calculated. The following pop-up message appears: Complete the invoice in the usual way. Purchase Invoices - Invoice Header

79 79 of 90 DA Supplier Contracts Last updated: Contract Enquiries There are 2 types of contract enquiry: Contract Enquiry Active Contract Range Enquiry

80 80 of 90 DA Supplier Contracts Last updated: Contract Enquiry (pq_contract_enquiry) Contract Enquiry (pq_contract_enquiry)

81 81 of 90 DA Supplier Contracts Last updated: This option has been added to allow you to enquire on Supplier Contracts. CR to view the contract lines. This screen appears after you have entered the contract number. This displays the supplier’s details. Contract Enquiry - Contract Header

82 82 of 90 DA Supplier Contracts Last updated: This screen displays the contract lines. Select the contract line to view further details and CR-Accept. This toggles more details of the contract lines. Contract Enquiry - Contract Lines

83 83 of 90 DA Supplier Contracts Last updated: This screen displays the selected details of the selected contract line. This displays any technical pages. Select F6 to view any purchase orders for this line. Contract Enquiry - Contract Line Details

84 84 of 90 DA Supplier Contracts Last updated: This screen displays purchase order for the contract line. F8 to view purchase orders within a date range. This allows you to view any invoices raised against the orders. Contract Enquiry - Contract Purchase Orders

85 85 of 90 DA Supplier Contracts Last updated: If F8 was selected on the purchase order browse screen, the date ranges are displayed. Enter the date range on which to browse purchase orders. Only purchase orders within that range are displayed. Contract Enquiry - Purchase Order Date Ranges

86 86 of 90 DA Supplier Contracts Last updated: If ENTER - Invoices was selected on the purchase order browse screen, the any invoices raised for the selected purchase orders are displayed. F8 to view invoices within a date range. To exit from the enquiry, select ESC a number of times until you return to the main menu. Contract Enquiry - Contract Invoices

87 87 of 90 DA Supplier Contracts Last updated: Active Contract Range Enquiry (pq_contract_date_enq) Active Contract Range Enquiry (pq_contract_date_enq)

88 88 of 90 DA Supplier Contracts Last updated: This is a new enquiry option to allow you to view contracts that are still active. Enter the required selections here. Select F8 to display all services that have active contracts. Select CR to display all product codes that have active contract. Active Contract Range Enquiry - Selections

89 89 of 90 DA Supplier Contracts Last updated: This screen displays all active contracts with services. F4 to view details of the selected contract. Active Contract Range Enquiry - View Services

90 90 of 90 DA Supplier Contracts Last updated: This screen displays all active contracts on product codes. To exit from the enquiry, select ESC a number of times until you return to the main menu. F4 to view details of the selected contract. Active Contract Range Enquiry - View Product Codes


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