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MVP/MoH Commodity Management System Bar Sauri Health Centre MVP/MoH Commodity Management System Bar Sauri Health Centre Login User:……….. Password: ………….

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Presentation on theme: "MVP/MoH Commodity Management System Bar Sauri Health Centre MVP/MoH Commodity Management System Bar Sauri Health Centre Login User:……….. Password: …………."— Presentation transcript:

1 MVP/MoH Commodity Management System Bar Sauri Health Centre MVP/MoH Commodity Management System Bar Sauri Health Centre Login User:……….. Password: …………. Login User:……….. Password: …………. Passs Bar Sauri Health Centre MAIN MENU Bar Sauri Health Centre MAIN MENU Create/Remove User ADMIN ALL USERS Manage Account Commodities Reports Change Password View History Receive Items Issue/Adjust Items Physical Count Stock Status Report Reorder List Bin Cards Create/Edit Item View User History User: _______________________________________ DateTImeItemUnitsTransactionQuantityTo/Source amAmoxicillin 250mg capsulesCapsulesIssue500Dispensing amDetermine HIV Test KitsPiecesIssue20VCT amErythromycin 125mg/5ml susp 100ml BottlesIssue30IMCI/CWC amErythromycin susp 100mlBottlesLoss-2Breakage Item Settings Item Name: (Generic name/ Strength/ Dosage Form/Size) Example Unit: (Unit of dispensing/use) Sources: (To be received from) Issued to: (To be issued to) Maximum Stock: (Ceiling stock allowed at this unit) Reorder Level: (Stock level for reorder list) Submit Item Settings Inactivate/Delete Item Create New Item Edit Item Main Menu Back One can select all users, or look only at their own transactions; admin can select any user in addition. One can also select to see transactions only for specific commodities. In all users or individual commodity history, hovering on a row should show the user who did the transaction Show example: “Erythromycin 250mg/5ml Suspension 100ml” Populate field/show drop down menu from existing items as one types for “Edit Item” or “Inactivate/Delete Item”; show existing items as one types new item name; refuse identical item name with warning pop up window and decline submission Tablet, Capsule, Bottle, Ampoule, Vial, Dose, Piece (show these on drop-down menu, accept new units) Ministry of Health, MVP, Partner, (show these on drop-down menu, accept new sources per site) MVP Drug Store will create here a list of clinics; Individual clinics will create a list of departments that take medicines from the Pharmacy Store e.g. MCH Clinic, VCT, Outpatient Clinic, Maternity, Outreach, etc (as relevant to each case) DateTImeItemUnitsTransactionQuantitySource amAmoxicillin 500mg capsulesCapsulesReceived5000MVP amLoperamide 2mg capsulesCapsulesReceived2000MVP amFurosemide 40mg tabletsTabletsReceived3000MVP amErythromycin 125mg/5mlsusp 100ml BottlesReceived120MVP RECEIVE ITEMS Main MenuBack Receiving Instructions: 1.Confirm delivered item quantities, state, and expiry date are acceptable 2.List here all items and quantities accepted, enter the delivery document number 3.Submit received items Delivery Document No: ___________ Delivered By (Name): _________________ Submit Received Items Prompt that Receiving has to be complete and confirmed or list will be lost (Free Text) Delivery Note or Filled Requisition document number. Receipts under one document have to be accepted and submitted in one go; old receipts may be edited only by Admin DateTImeItemUnitsTransactionQuantityIssued To amAmoxicillin 500mg capsulesCapsulesIssued-500Dispensing amLoperamide 2mg capsulesCapsulesIssued-200Dispensing amFurosemide 40mg tabletsTabletsIssued-300Dispensing amErythromycin 125mg/5mlsusp 100ml BottlesIssued-20MCH Clinic ISSUE ITEMS Main MenuBack Issue Document No: ___________ Authorized By (Name): _________________ Submit Issued Items EXPIRED/LOST/DAMAGED ITEMS DateTImeItemUnitsTransactionQuantityComment amPropranolol 40mg tabletsTabletsExpired amErythromycin 125mg/5ml Suspension 100ml BottlesDamaged-2Breakage pmFluconazole 150mgCapsulesLost-3Physical Count Submit Losses Physical Count: Bar Sauri Health Centre Pharmacy Store DateTImeItemUnitsBin Card Balance Physical Count DIscrepancy amAmoxicillin 250mg capsulesCapsules amDetermine HIV Test KitsPieces amErythromycin 125mg/5ml susp 100ml Bottles amErythromycin 250mg/5ml susp 100ml Bottles125 Date: User: Maurice Baraza Only allow “Expired”, “Damaged” or “Lost”; for Quantity- insert negative sign and possibly different colour for stock reductions, the staff should only type in the number The balance from the quantities issued using the system; populate as soon as Item Name is loaded ++ ItemUnitsMax Stock Re- order Stock Wk 1 Wk 2 Wk 3 Wk 4 Wk 5 Wk 6 Wk 7 Wk 8 Wk 9 Wk 10 Wk 11 Wk 12 Wk 13 Wk 14 Wk 15 Wk 16 Current Status Sterile Gauze Swabs 4 inchPieces REORDER Latex Examination Gloves Size 7.5Pieces !!!!++++++IN STOCK Chloramphenicol 125mg/5mll susp 60ml Bottles !!!!OUT OF STOCK Stock Status Report January February March April From: To: Weekly Monthly ITEMS All items Selected Items Special List _________________ Category Lists: Essential Medicines Stock Situation For Period of Review: Adequate Stocking- 24/48 weeks (50%) Overstocking- 2/48 weeks (4.2%) Under-stocking- 14/48 weeks (29.2%) Out of Stock- 8/18 (16.7%) REORDER LIST: Bar Sauri Health Centre Pharmacy Store DateTImeItemUnitsStock Balance Reorder Level Maximu m Stock Order Quantity ORDER amAmoxicillin 250mg capsulesCapsules , amDetermine HIV Test KitsPieces amErythromycin 125mg/5ml susp 100ml Bottles amErythromycin 250mg/5ml susp 100ml Bottles Date: Minimum Pack Size for Order: (Minimum Units in one order pack) Make Order 1.Click on “Make Order” to activate “Order” column above 2.Enter under “Order” the actual quantities (confirm or change) of all the items to be ordered and Order Document Number 3.Save order and submit electronically, printed, or as an attachment Submit Order DateTImeTransactionFrom/ToQuantityBalanceUser amIssuedDispensing MBaraza amIssuedDispensing MBaraza amIssuedMCH PNamakula amIssuedDispensing Mbaraza amPhysical Count-1200 Mbaraza BIN CARD Amoxicillin 250mg capsules Current Stock: 1200 Capsules Stock Ordered: 8000 capsules Ordered On: Reorder Level: 3000 Capsules Units: Capsules Order Document Number: _________________ Date: am Read-only report generated from other transactions


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