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PURCO SA Purchasing Consortium Southern Africa. Company Profile-11/03/2014 2 VISION STATEMENT The Purchasing Consortium Southern Africa (PURCO SA) shall.

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Presentation on theme: "PURCO SA Purchasing Consortium Southern Africa. Company Profile-11/03/2014 2 VISION STATEMENT The Purchasing Consortium Southern Africa (PURCO SA) shall."— Presentation transcript:

1 PURCO SA Purchasing Consortium Southern Africa

2 Company Profile-11/03/ VISION STATEMENT The Purchasing Consortium Southern Africa (PURCO SA) shall strive to be a leading centre of excellence in procurement, using best practices in an ethical, open and transparent manner to support Higher Education in Southern Africa. MISSION STATEMENT The Purchasing Consortium Southern Africa (PURCO SA) is committed to the principles of collaboration with its members to save time and money through professional and focused collaborative procurement whilst strengthening partnerships with all stakeholders in the Higher Education Sector in Southern Africa.

3 Company Profile-11/03/ Associate Members >R1B (2014) 90 Contract Types 250 Active Suppliers 26 South African Public Universities 3 Non-South African Universities

4 Company Profile-11/03/  Non Profit Organisation (NPC)  World first ISO 9001:2008 HE purchasing consortium  Created by our members to serve our members  Our members are our shareholders  Operating since 1978  PURCO SA subscribes to the BBBEE Act of February 2007  PURCO SA is a level 2 contributor  Procurement co-operation  Top Management support and co-operation for improved savings and efficiencies PURCO SA FACTS

5 Company Profile-11/03/ PURCO SA FACTS  43 Members- target to reach100  Full and Associate Members  >R1B collaborative spend  Strategy built on 3 pillars  Quality- ISO 9001:2008 listed  Technology- E-procurement platform for HE  Professional training and development – Training Academy / CIPS  3 Categories of Contracts  Collective  Individual  Negotiated

6 Company Profile-11/03/  Achieving competitive upfront prices and back-end rebates  Creating an opportunity for experts to contribute.  Creating an environment for interchange of ideas, sharing new developments and benchmarking of activities.  Focusing on and specialising in specific contracts that are commonly used by our members.  Neutral party in tender adjudication process on tenders specific to members.  Saving time for buyers, allowing them to attend to strategic matters.  Spreading procurement costs over a greater spend. PURCO SA ADDS VALUE BY:

7 Company Profile-11/03/ WORKING PROCESS  Board meeting: Executive management meetings x 4  JPPF: forum for procurement managers to plan, discuss issues of common interest and formulate action plans x 2 Annually:  Conference: involve all stakeholders, new industry developments, new procurement practices, professional development, etc.  AGM: Annual General meeting for members, to report back and elections of board representatives.

8 Company Profile-11/03/  Ongoing:  Contract negotiations: tender or RFP process -2-3 months  Rebates: to PURCO SA from suppliers at minimum of 2% of total turnover  Incentives: to members, best prices upfront and annual rebate disbursements to members.  Independent Benchmarking  Savings reporting  Member visits WORKING PROCESS

9 Company Profile-11/03/  Public  Transparent  Open  Objective  Aligned with Member procurement policies  Independent Benchmarks PURCO SA TENDER PROCESS

10 Company Profile-11/03/ PURCO SA TENDER PROCESS  Invitation from Member  Meeting with Specification Committee  Draft and finalise tender document / project plan  Public tender/advertise  Receive tenders  Evaluate tenders  Produce draft report & present to Evaluation Committee  Finalise recommendations & present to Award Committee  Award Committee-approves &/or send to EMC depending on value of tenders  Appointment made /sign contract and SLA  Assist with annual escalations/performance management of suppliers  Contract cycle begins after 3 years

11 Company Profile-11/03/ PURCO SA TENDER PROCESS  Mandatory Documents  Income tax / VAT / BBBEE / WCA / Fin.statements / lndustry specific licences  Non-compliant tenders rejected  Functionality Evaluation  References/ Experience /Quality /Maintenance & Support / Training / Locality  Threshold is 70%  Rejected if < 70%  Price and BBBEE Evaluation  Tender <1Rm 80:20  Tender >1Rm 90:10

12 Company Profile-11/03/ MEMBER BENEFITS  Upfront in terms of low prices, significant savings  Back- end rebates  Staff & admin cost reduction  Single point of contact for 100’s of goods  Single channel of communication  No duplication of activities  Eliminates request for 3 quotations by using PURCO SA contract  Aligned to members’ financial policy  Members are shareholders in the company

13 Company Profile-11/03/ WHY ITS GOOD FOR SUPPLIERS?  1 Point of contact to reach a vast Membership  Increase of volumes due to the aggregate spend of the Membership  Long term partnerships  Higher profits, reduced time and reduced costs  Central point for promotions and marketing  Access to PURCO SA website and newsletter  Access to National forums – JPPF, User groups, Regional meetings; Annual Conference

14 Company Profile-11/03/ SCOPE OF OPERATION INSTITUTIONPROVINCE PURCO SA REGION Council for Scientific and Industrial ResearchGPCENTRAL Council on Higher EducationGPCENTRAL Engineering Council of South AfricaGPCENTRAL MINTEKGPCENTRAL Monash UniversityGPCENTRAL National Research FoundationGPCENTRAL North West UniversityNWCENTRAL Polytechnic of NamibiaNAMCENTRAL Quality Council on Trade and OccupationGPCENTRAL Sol Plaatje UniversityNCCENTRAL South African Bureau of StandardsGPCENTRAL Tshwane University of TechnologyGPCENTRAL UMALUSI Council for Quality Assurance in General and Further Education and TrainingGPCENTRAL University of JohannesburgGPCENTRAL University of Limpopo – MedunsaGPCENTRAL University of Limpopo – TurfloopGPCENTRAL University of MpumalangaMPCENTRAL University of NamibiaNAMCENTRAL University of PretoriaGPCENTRAL University of South AfricaGPCENTRAL University of the WitwatersrandGPCENTRAL

15 Company Profile-11/03/ SCOPE OF OPERATION INSTITUTIONPROVINCE PURCO SA REGION University of VendaGPCENTRAL Vaal University of TechnologyGPCENTRAL Nelson Mandela Metropolitan UniversityEC Rhodes UniversityEC University of Fort HareEC Walter Sisulu UniversityEC Central University of TechnologyFS University of the Free StateFS Centre for the AIDS Programme of Research in South Africa - CAPRISAKZN Durban University of TechnologyKZN K-RITH KwaZulu-Natal Research Institute for Tuberculosis and HIVKZN Mangosuthu University of TechnologyKZN SANTRUSTKZN University of KwaZulu-NatalKZN University of ZululandKZN Boland CollegeWC Cape Peninsula University of TechnologyWC Milpark EducationWC Stellenbosch UniversityWC University of Cape TownWC University of the Western CapeWC

16 Company Profile-11/03/ CONTROL & REPORTING MEMBERS BOARD OF DIRECTORS CHIEF EXECUTIVE OFFICER PERSONAL ASSISTANT Operations Manager FINANCIAL CONTROLLER CONTRACTS ADMINISTRATOR FINANCIAL ADMINISTRATOR CONTRACTS MANAGER PROJECTS CO- ORDINATOR CONTRACTS ADMINISTRATOR

17 Company Profile-11/03/ S.GOVENDER BOARD MEMBERS Vuyo Memani-Sedile Unisa Vice-Chairperson Riaan Basson Stellenbosch University Chris Liebenberg University of Free State Chairman Buggy Pillay University of Johannesburg Johan Wasserman Nelson Mandela Metropolitan University Morgan Thambiran Durban University of Technology David Tsieane Vaal University of Technology

18 Company Profile-11/03/ S.GOVENDER BOARD MEMBERS Gladman James University of Fort Hare Trevor Adams University of Cape Town Naeem Moolla University of Pretoria Joel Nkhuna University of Limpopo Errol Earl North-West University Precious Dube University of Kwa Zulu Natal

19 Company Profile-11/03/ S.GOVENDER Trevor Adams Western Cape Region University of Cape Town Jakes Jacobs Eastern Cape Region Nelson Mandela Metropolitan University Eschell Boshoff Central Region University of South Africa Morgan Thambiran KwaZulu Natal Region Durban University of Technology REGIONAL CHAIRPERSONS

20 Company Profile-11/03/ THANK YOU


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