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SPECIAL MEETING PRESENTATION DECEMBER 3, 2012 ROC SPECIAL PRESENTATION1.

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Presentation on theme: "SPECIAL MEETING PRESENTATION DECEMBER 3, 2012 ROC SPECIAL PRESENTATION1."— Presentation transcript:

1 SPECIAL MEETING PRESENTATION DECEMBER 3, 2012 ROC SPECIAL PRESENTATION1

2 ROC INFORMATION SESSION Purpose of the session Format of the session ROC SPECIAL PRESENTATION2

3 FINANCIAL REPORT CapitalRevenues Build Canada Funding Received$9,472,916 Development Charges$4,736,460 Internal Borrowings$1,388,738 Reserve Funds$1,099,655 Total Capital Revenues$16,697,769 Expenditures Prior to June 2009 – Pre ROC and Build Canada Fund Approvals $1,388,738 Post June 2009$15,309,031 Total Capital Expenditures$16,697, Capital Budget (security cameras and safety fencing)$141, YTD$38,427 ROC SPECIAL PRESENTATION3

4 FINANCIAL REPORT Operating: Revenues: BudgetNot tracked separately -Included in Community Parks $112,650 ActualNot tracked separately -Included in Community Parks $79 Expenditures: BudgetNot tracked separately -Included in Community Parks $500,530 ActualNot tracked separately -Included in Community Parks $333,788 Net Expenditure: BudgetNot tracked separately -Included in Community Parks $387,880 ActualNot tracked separately -Included in Community Parks $333,709 ROC SPECIAL PRESENTATION4

5 COMPONENTS OF A BUSINESS PLAN Statement of Purpose Management Strategy Financial Strategy Marketing Strategy ROC SPECIAL PRESENTATION5

6 NEXT STEPS ROC SPECIAL PRESENTATION6

7 RECREATIONAL OUTDOOR CAMPUS Chalet Tubing lanes Terrain park Ski hill Toboggan hill Volleyball courts Outdoor skating rink North Shore Trails (Bike Park) Dirt Jump park (Bike park) Pump track (bike Park) Walking trails High and Low ropes (Challenge Course) Zipline (Challenge Course) Climbing wall (Challenge Course) Canteen Splash pad Playground Baseball diamonds Soccer pitches Tennis courts Basketball half-courts

8 Assistant ROC Supervisor (Transfer) 1Required Assistant ROC Supervisor (Transfer) 1Required ROC Supervisor Lift Attendants (25) Groomers/ Snow Makers/ (4) Customer Services Rep (6) Cafeteria Attendants (8) SEASONAL WINTER POSITIONS Maintenance Attendants (4) WINTER 2012 SEASONAL RECRUITMENT A total of 58 Seasonal Winter positions were created at the ROC. These positions were for the winter ski season only. The hours of work varied dependent on weather conditions and participation levels. The seasonal employees worked days, evenings, nights and weekends as required from Jan to April. WINTER 2012 SEASONAL RECRUITMENT A total of 58 Seasonal Winter positions were created at the ROC. These positions were for the winter ski season only. The hours of work varied dependent on weather conditions and participation levels. The seasonal employees worked days, evenings, nights and weekends as required from Jan to April. Terrain Park Attendants (3) Administrative Assistant 1 Required Administrative Assistant 1 Required Cafeteria Supervisor 1 40 hrs/week 1 20 hrs/week Cafeteria Supervisor 1 40 hrs/week 1 20 hrs/week Ski Patrol (4) ROC SPECIAL PRESENTATION8

9 MAINTENANCE LEAD 1 Required MAINTENANCE LEAD 1 Required ROC Supervisor Bike Park Attendants (4) Canteen Attendants (8) SEASONAL SUMMER POSITIONS Maintenance Attendants (1) ADMINISTRATIVE SUPERVISOR 1 Required ADMINISTRATIVE SUPERVISOR 1 Required CAFETERIA SUPERVISOR 1 AS NEEDED CAFETERIA SUPERVISOR 1 AS NEEDED PARKS AND OPEN SPACES PARKS AND OPEN SPACES ROC SPECIAL PRESENTATION9 Seasonal Programming Staff: 5 3 programmers and one manager are qualified to assist in program implementation should it be necessary

10 ROC OPERATING EXPENSES Figures pulled from Asyst Budget Program Nov 27/12 ROC SPECIAL PRESENTATION10

11 ROC REVENUE ROC SPECIAL PRESENTATION11

12 CAFETERIA & CANTEEN UPDATE ROC SPECIAL PRESENTATION12

13 CATERING & EVENT UPDATE

14 *New Items *Reduced Pricing *New Express Bar CAFETERIA & CANTEEN UPDATE ROC SPECIAL PRESENTATION14

15 CATERING & EVENT UPDATE

16 CAPITAL PROJECTS PROJECTSTATUSUPDATE Toboggan Hill Berms80%Minor grading and the addition of Topsoil/Sod to complete Top Soil20%Wet conditions pose a delay and frost is desired Security Cameras75%IT to source an additional camera for the ropes course Fire Pit75%Unit is near completion and grading scheduled for Tues Dec 4th Flag Pole30% Engineers stamped drawing obtained, contractors scheduled for Dec 4th Fencing ShinersSouth pond chain link100%Complete North Pond75%Stringers remaining Tube Lane75%Stringers Remaining DCBike Park75%Posts, gates complete - Chain link to string Zip Line75%Posts, gates complete - Chain link to string High Ropes75%Posts, gates complete - Chain link to string CAPITAL PURCHASES Rink LinerCompleteDelivered Tube Lane Deceleration MatsCompleteArtificial Turf Mats and tube liners Delivered Tube Storage BinsCompleteOn site and Placed ROC SPECIAL PRESENTATION16

17 PROJECT DEFICIENCIES Project Georgina ROC - Phase 6 Snow Shed Date 29-Aug-12 Item Description Loc-Pave Comments Electrical Finish electrical work - Junction boxes in storage room Completed By November 7 Seeding Complete seeding around limits of phase Majority completed (Remainder complete as weather permits) Switches for lights must not be from breakers. Provide separate switches for each hill circuit. Installed as per drawings, please issue a SI or drawing for pricing Electrical panel labels :Provide lamacoids and other labels as needed Completed By November 7 Enclosure bollards on north side of transformer enclosure not installed Not Required by ESA, DO they still need to be installed? Water pressure staff room Water pressure is low in staff room fixture. Plumber to review. Hose bib groomer bay: Provide standard hose bib inside groomer bay as per drawings Completed Pond inlet valve gaskets require cleaning as water is leaking into pit Valves do not seal 100%, product is not suitable for intended use. Wiring install in pump room not completed / laying on floor. Process control wiring exposed. Process control configuration to be completed Completed By November 7 Connect dehumidifier as per specifications. Completed Driveway grading and culvert Finalize grading of driveway and parking area. Reset culvert to design grades Culvert installed as per onsite instructions, entire area was changed to accommodate swales and grading Clean up eroded edges of pond and clean out sediment accumulation from runoff over unseeded areas. To be completed as weather permits. (2 days required) Hubble wall light on south façade of snow shed is not working. Fire stopping : required in all fire separation walls. Completed at time of occupancy Sump pump not working. Replacement required Electrical supply for sump pump to be provided. Currently extension cord connection. Pump fixed. Electrical supply for pump not shown on drawings. Snow making system discharge seal around pipe to prevent water infiltration into pit area Heating fan switch Provide on/off switch for heating fans located inside groomer room. Completed By November 7 Conduit flooding Seal or drain conduits in electrical room that are flooded. Completed By November 7 Grading Clean up grading around building and provide positive slope away from building and into pond. Completed Exterior light timers for parkway and parking lighting not working. Staff will require training on use. Completed By November 7

18 PROJECT DEFICIENCIES Construction Deficiency List Georgina ROC - Phase 4 Date 29-Aug-12 Item Description Loc-Pave Comments Washouts and Stones Fill and seed washouts and pick stones generally in all areas In progress, will be completed as soon as weather permits. Seeding West side of hill, north area between hill and ponds and south of chalet not seeded In progress, will be completed as soon as weather permits. Swale grading and catch basins at base of hill need grading to channel water to drains Completed Pole mid toboggan run out Pole to be removed as it is obstacle. Provide cost for removal. Provide drawings and Loc-Pave will provide quote. All Wiring will have to be redone Depression in hill on beginners run Depression in hill to be filled for smoother slopes for beginner skiers, located at north west slope of hill. Grading was approved at time of completion, and compaction was tested, any settlement would need to be looked at by the geotechnical consultant. We built on a hill that was already engineered. Hydrants leaking evidence on surface of water leaks at 2 hydrants. 1st located 1 pole north of carpet lift 2nd at bottom of toboggan run need to be investigated and repaired as necessary. Water was tested, not a municipal source. Hydrants were decommissioned for the summer. Source of water seems to be coming from the hill/ground Carpet lift wash outs Granular under carpet lift needs to be re graded. Areas to be terra seeded as per original contract Pond silt Southerly pond has accumulated significant silt due to site runoff from non seeded areas. Pond to be excavated to design construction volumes Sediment to be removed as soon as weather permits. ROC SPECIAL PRESENTATION18

19 PROJECT DEFICIENCIES Construction Deficiency List Georgina ROC - Phase 5 Project Georgina ROC - Phase 5 -Canteen Contractor Loc Pave Title Deficiency List Date 29-Aug-12 Item Description Loc-Pave Comments Electrical work needs to be completed Mechanical work needs to be completed Finishes Need completion Plumbing fixtures To be installed Splash Play Testing and commissioning of equipment Kitchen Equipment To be ordered Playground Audit comments to be addressed. Comments addressed Southernmost playground pod is not draining properly and requires remediation. Confirm sub-drain is not clogged with sediment or debris. Weep tile functioning, water is backing up at outlet Splash play controller not working. Completed and winterized (As per James Pugh) ROC SPECIAL PRESENTATION19

20 ROC CHALET INCIDENT ROC SPECIAL PRESENTATION20

21 ROC 2013 Winter Operations Annual Plans Meetings with Recreation and Culture Capital Projects The Business Plan ROC SPECIAL PRESENTATION21

22 Challenge Course Participants ProgramNumber of Participants Summer Session June-September 2012 Drop In276 Summer Registered Programs20 Summer Group Bookings Summer Birthday Parties – 783 Sub-Total:610 Fall Session September-October 2012 Fall Registered Programs35 Fall Group Bookings0 Fall Birthday Parties – 442 Sub-Total:77 Grand Total:687 *Additional 417 participants experienced the Challenge Course during ROC Camp ROC SPECIAL PRESENTATION22

23 Participant Testimonials “Great team building activity. Children are encouraging and supportive with their decisions” “The children really enjoyed all of the activities” “Everything was great, no need for improvement. The courses were so much FUN!!!” “Great team building & problem solving” ROC SPECIAL PRESENTATION23

24 BIKE PROGRAM PARTICIPANTS ProgramsNumber of Participants Summer Session June-September 2012 Summer Registered Programs4 Sub-Total:4 Fall Session September-October 2012 Fall Registered Programs4 Sub-Total:4 Grand Total:8 Additional Summer Programs: Get Outside & 4 Orienteering Programs were cancelled due to lack of registration *Additional 42 participants experienced the Challenge Course during ROC Camp ROC SPECIAL PRESENTATION24

25 WINTER PROGRAMS Start January 2 nd, 2013 Outdoor Adventure Programs Skiing & Snowboarding Programs Holiday & March Break Programs Winter Climbing Available Burton Demo & Riglet Park Day – January 2013 Freestyle Event – March 2013 ROC SPECIAL PRESENTATION25

26 SCHOOL GROUPS Distributed School Groups & Fall Brochure Distributed Winter Brochures & Programs ed Georgina Principals Principal Feedback: Interested in booking 2013 winter electives-end of December/Early January Presented at 3 Healthy Network Sessions for the YRDSB Met with YRDSB Curriculum Consultants Met with Outdoor Education Teacher Invited all Georgina Teachers to attend a Teacher’s Night ROC SPECIAL PRESENTATION26

27 CORPORATE GROUPS Cold Called & Blasted local and regional businesses to communicate that we can offer: Corporate Events Meetings Family Days Employee Appreciation Days Majority of businesses seemed very excited about the idea and requested additional information Follow-Up with all contacts in March 2013 ROC SPECIAL PRESENTATION27

28 Future Planning Analyze 2012 Summer & Fall Programs Develop 2013 Spring & Summer Programs Develop Challenge Course Manual Develop Challenge Course Resource Manual Develop specific curriculum based programs Attend CUI Level 2 Training Booth Upper Canada Mall Outdoor Adventure Show ROC SPECIAL PRESENTATION28

29 ROC MARKETING 2012 Approximately 57 initiatives Brochures Radio Flyers Inserts Ads Web Tradeshows Investment of approximately $38, Estimated points of contact: 4,725,705 ROC SPECIAL PRESENTATION29

30 ROC MARKETING 2013 Develop Marketing Strategy Web-heavy focus ROC SPECIAL PRESENTATION30

31 2012 PROPERTY ATTENDANCE Events/ActivitiesDateAttendance (approx) Formal Grand OpeningJanuary 17, Public Grand Opening (with BT)January 20, School and Community Groups (Pioneer Village) Throughout the year1201 York Region 55+ Games (Lawn Bowling)June 8, Summer Celebration & Park ShowcaseJune 9, IMBA Trail Care WorkshopJune 10, Canada Day “Taking It to the Streets” SiteJuly 1, Canada Day FireworksJuly 1, Summertime Visitors (Self Guided Village) June – August600 Camps (Pioneer Village)July – August134 Georgina Senior Games (Lawn Bowling)September 13, Harvest FestivalSeptember 22, Volunteer Award of MeritNovember 20, Old Fashioned ChristmasNovember 24, Festival of LightsNovember 24,

32 Upcoming Events for 2013 Burton Demo Tour & Riglet ParkJanuary 12, 2013 Sno*FestFebruary 9, 2013 Rail JamTBD Theme Days throughout March BreakMarch 11-15, 2013 Canada Day Celebration & FireworksJuly 1, 2013 Events/Activities/SportsDateAttendance (approx) Soccer **Spring/Summer 39,696 Baseball/Softball**Spring/Summer 14,760 Tube/Terrain**January-March 6,276 Facility Bookings Winter Birthday (7) Summer Group Bookings (13) Summer Birthday (7) Chalet Rentals (15) Rental Events (3) Total Property Attendance (approx) 70,942 *Playgrounds, Splash Pad and Bike Park attendance not included **Spectators not included ROC SPECIAL PRESENTATION32

33 NEXT STEPS ROC SPECIAL PRESENTATION33


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