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How eLearning Policies Can Reduce Faculty Workloads and Keep eLearning Courses Running Smoothly Dr. Shirley Waterhouse Director, Educational Technology.

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Presentation on theme: "How eLearning Policies Can Reduce Faculty Workloads and Keep eLearning Courses Running Smoothly Dr. Shirley Waterhouse Director, Educational Technology."— Presentation transcript:

1 How eLearning Policies Can Reduce Faculty Workloads and Keep eLearning Courses Running Smoothly Dr. Shirley Waterhouse Director, Educational Technology Embry-Riddle Aeronautical University EDUCAUSE, Orlando, FL - October 20, 2005

2 First…..About Embry-Riddle Aeronautical University

3 Multi-campus, Worldwide Aviation and Aerospace Ranked #1 Nation (U.S. News) Two Residential Campuses: Florida & Arizona Extended Campus Centers Embry-Riddle Aeronautical University 5

4 In-Person One-on-one faculty consultations Faculty TechZone Online Faculty Online Organization Ed Tech Website (http://edtech.erau.edu)http://edtech.erau.edu Online Bb Tutorials Ed Tech Department Helps Faculty Transform Education 6

5 Showing Faculty the Way 7 Course Redesigns Digital Media Services eMentoring eGallery Faculty Technology Grants eLearning Pedagogy (Plans for Change)

6 Bb Learning Management System All ERAU Courses Have Companion Coursesites Novice Users Distributing Information Intermediate Users Online Testing Online Discussions Current Emphasis – Pedagogical Improvements eLearning Pedagogy eLearning Strategic Planning Faculty’s Adoption of eLearning at ERAU 8

7 To Access Article Online: EDUCAUSE Quarterly: For Further Info on Book: Table of Contents: Professional Copies: Desk Copies for Course Evaluation: 11

8 Dr. Shirley Waterhouse Director, Educational Technology Embry-Riddle Aeronautical University For further info: 2

9 Why have policies for eLearning courses?

10 Establish standards where appropriate to help students know what to do and when to do it. Take care of the small stuff so there is more time for the big stuff. Policies help us…..

11 Policies help remove frustration…..

12 Policies help us get students into a comfort zone…

13 Knowing what to do and when to do it. Aviation is a good example.

14 More whys… Changes in teaching and learning mean we need new rules. Technology can become a hindrance.

15 Student centered learning – it’s a new game and needs new rules….

16 Hybrid and distance learning courses often rely on technology….

17 Anytime, anyplace teaching and learning cannot happen without technology AND policies ………

18 Faculty Challenges Instructor workloads often increase in eLearning due to increased , electronic discussion and other course management activities. eLearning often creates new challenges such as “ownership” and copyright issues. 12

19 Workloads – Productivity Issues 12 One instructor teaching 30 students When 30 students the instructor to ask a question about an assignment due date and the instructor answers all 30 s – at 30 seconds per response: 1 Class – 15 minutes of lost productivity 4 Classes – 1 hour of lost productivity

20 Students need timely answers to important questions in self-directed, technology-based learning. Electronic information creates increased opportunities to violate copyright. 12 Student Challenges

21 Where are we in the transformation process? Where do policies fit into the overall picture?

22 Everett Rogers Change Adoption Faculty Adoption Of LMSs to Distribute Information Electronically (Bb and WebCT) GOOD (80%)

23 Using LMS to Distribute Information In the Adoption of eLearning Pedagogy Category About 16% Adoption Our Score is “Needs Improvement”

24 Steps to Get Over the Mountain And Transform Education 14 Leadership Commitment eLearning Strategic Plans Technology Infrastructure Faculty Commitment Faculty Tools & Resources eLearning Strategies

25 14 1. New vision for your course 2. Match course objectives with eLearning strategies 3. Getting the course off to a good start 4. Managing the course – Policies play a major role eLearning Strategies

26 Eight Recommended Policy Categories 1.Daily Routine: Software Standards Frequent Checking of and Announcements 2.Student Privacy Policies 3. Policies 4.Discussion Policies More……. 14

27 Eight Categories (Cont) 5.Assignment Policies 6. Getting Technical Help Policies 7. Student Code of Conduct Policies (Including Netiquette) 8. Intellectual Property Rights Policies 14

28 A Couple of Scenarios ….

29 The Struggling Adult Learner Dr. Martin is teaching 90 students (3 classes) in a distance learning environment. Marsha is one of her students and she’s taking one other course. She works full-time and is raising a 3-year old son alone. 23

30 The Struggling Adult Learner It is Sunday night at 10 p.m.…..after 12 hours of nonstop work to finish the end-of-semester project on time, Marsha is ready to send it in via the coursesite. It is due at midnight, and the instructor has stated throughout the semester that this is the only way she will accept assignments. But……. 23

31 The LMS system is down. Marsha s her instructor for guidance and waits in agony for a reply. At 1:00 a.m. Marsha accepts the fact that she isn’t going to hear from her instructor and goes to bed – she has to get up at 5:00 a.m. to get her son ready for day care and to get to her job. 24

32 Dr. Martin returns to the office on Monday morning. She has 135 s from her students …. All 90 students sent one message and 45 sent a second message asking if she had received the first message. A busy Monday morning For Dr. Martin, and 90 frustrated students… 25

33 Example Assignment Policies 27

34 Example Policies 29

35 Two Instructors 30 Jim: I’m going to have to cut this lunch short because I have over 200 discussion posts to read and respond to. Tiffany: Why are you responding to every one of the posts? Jim: I require the students to participate in the online discussions. If I don’t comment on each of their responses won’t it appear that I’m not interested?

36 Jim: Also, if I don’t monitor the discussion closely, the students don’t seem to take the discussion seriously. Tiffany: If you don’t mind, I have some advice for you…. 30

37 Example Discussion Policies 31

38 Policies on Policies 33 Policies must be in a prominent place in the course syllabus. Students must become familiar with policies and commit to follow them. Students must be required to check and announcements regularly.

39 Copyright Management Center at Indiana University-Purdue University-Indianapolis: Stanford Copyright & Fair Use Center: University of Texas System’s Crash Course in Copyright: Intellectual Property 35

40 Copyright Management Center Checklist for Fair Use – Part 1 Source: The Copyright Management Center at Indiana Management Center at Indiana University-Purdue University-Indianapolis website – 36

41 Copyright Management Center Checklist for Fair Use – Part 2 37

42 Student Code of Conduct Contract 39

43 Student Code of Conduct Contract (Con’t.) 40

44 In closing… eLearning Policies Can Reduce Faculty Workloads and Keep eLearning Courses Running Smoothly

45 In any learning environment, students should have a clear understanding of what the instructor expects from them, as well as what they can expect from the instructor. This need is more urgent for eLearning students than for traditional students.

46 eLearning policies provide one small step toward the important goal of using technology to enhance teaching and learning … Establishing policies is worth the effort!

47 Dr. Shirley Waterhouse Director, Educational Technology Embry-Riddle Aeronautical University For further info: 2


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