Required policies and procedures Suggestions for keeping you and your guests safe Avoiding negative media and/or legal action
Student organizations must be registered and in good standing with the Student Organization Resource Center (SORC). At least two (2) current officers must attend a Risk Management Training provided by the SORC. To register an event, groups will submit the “Risk Management Assurance for Events with Alcohol” form. Events must be registered seven (7) business days in advance of the event. www.etsu.edu/sorc
Any event sponsored by the organization where alcohol will be present—meetings, fundraisers, social events, etc. must be registered in advance. Was the event discussed during a meeting? Does the event have a theme? Are there invitations for the event? Are organization funds being used? Are the people attending mostly members of your organization and your members’ invited guests? Has the event been publicized on your website or social media pages? Are your members promoting the event through social media? If the answer to any of these questions is “yes,” your organization can be held accountable for hosting the event. All groups involved in hosting the event (answering “yes” to any of the questions above) must be listed on the event registration form.
Seven (7) business days after registering the event. No longer than 4 hours in duration. Must end by midnight on weeknights (Sun.-Thurs.) Must end by 2 a.m. on weekend nights (Fri.-Sat.) Houses owned by social fraternities and recognized by ETSU. Commercial establishments owned by licensed and insured third-party vendors.
Open parties where alcohol is present are strictly prohibited. Guests must be listed on the guest list submitted along with the event registration. Capacity limits for the facility (as determined by the Fire Marshall) must be observed. Guest list may not exceed two invited guests for each active organization member, regardless of facility capacity. Special or unexpected guests (such as alumni visiting) may enter with permission from SORC staff, but the number of special guests may not exceed eight (8).
Guests must sign in before entering and sign out before leaving. When required, hired security agents will check identification of guests as they enter. Guests over 21 will be given a wristband. Guests under 21 will be marked with an “X” on both hands. Events with more than 25 participants will require at least one security agent. SORC staff should be consulted to determine the number needed. Under no circumstance may an event begin before the listed start time or prior to the arrival of the security agent(s) and designated sober monitors.
Create a plan for ensuring that participants have safe transport from the event back to campus or their homes. Remind security agents to circulate and intercede if they see unsafe situations or underage drinking. Adequate food and non-alcoholic beverages should be provided in a prominent location. Only one door should be used for entrance to/exit from the event. All other exits should remain clear of debris, and guarded by sober monitors. Officers & Sober Monitors should meet prior to the event to review all safety precautions taken.
An estimated 75% of all sexual assaults involve alcohol or other drugs. (1) Binge drinking (5+ standard drinks for men or 4+ drinks for women in ~ 2 hours) is associated with: - unintentional and intentional injuries -unintended pregnancy and sexual dysfunction -sexually transmitted diseases -neurological damage -alcohol poisoning -liver disease and cardiovascular emergencies (2) Nearly 1/3 of all traffic fatalities in Tennessee involve alcohol (3) (1) ETSU Counseling Center, “Alcohol,” found at http://www.etsu.edu/students/counseling/aod/SafeDrinking.aspx (2) Centers for Disease Control and Prevention, “Facts Sheet- Binge Drinking,” found at http://www.cdc.gov/alcohol/fact- sheets/binge-drinking.htm. (3) MADD, “Tennessee 2012 Drunk Driving Stats,” found at http://www.madd.org/drunk-driving/state- stats/Tennessee.html
By hosting an event, your organization takes responsibility for the safety of all participants. Responsible hosts intervene to prevent dangerous situations. Do not stand by and let your members or guests get hurt... or worse.
1 sober monitor for every 25 event participants. May not consume alcohol before or during the event. Must wear a shirt or nametag indicating that they are serving as a “Sober Monitor.” Must be posted at each entrance/exit, including the main entrance. Manage alcohol consumption of guests at BYOB events.
At BYOB events, there must be a designated area where all drinks are checked-in and labeled with the owners name. Participants are limited to bringing one six-pack of 12 oz beer or equivalent single-serving standard drinks. Glass containers are prohibited. Common sources (kegs, punch bowls, etc.) are prohibited. A detailed inventory of all beverages checked-in and then distributed back to the owners must be kept at all times. Beverages may be checked out one-at-a-time and only to those guests who checked that specific beverage in. When the event ends, unopened beverages may be returned to each owner. Guests will not be permitted to leave the event with open containers.
At least two officers in charge; official representatives of the host organization May not consume alcohol before or during the event. Serve as designated drivers (one officer must be present at the event at all times.) Responsible for making sure the sober monitors, the vendor and security agents know their responsibilities: Check in/out procedures for guests Alcohol labeling, inventory, distribution Checking IDs and preventing underage drinking Other precautions for guest safety
(423) 439-6633 firstname.lastname@example.org email@example.com www.etsu.edu/sorc www.etsu.edu/sorc 1 st Floor (Room 118), D.P. Culp University Center