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Court Modernization in Latvia Annual meeting, 2013 Modernization of Courts in Latvia.

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Presentation on theme: "Court Modernization in Latvia Annual meeting, 2013 Modernization of Courts in Latvia."— Presentation transcript:

1 Court Modernization in Latvia Annual meeting, 2013 Modernization of Courts in Latvia

2 Court Modernization in Latvia Agenda Introduction to Project framework Part 1: Videoconferencing in Courts Part 2: Process and cost optimization Part 3: e-Services Q&A

3 Court Modernization in Latvia Latvian un Swiss cooperation programme individual project «Court Moderrnization in Latvia» Nr.CH01 Contract date: August 17, 2009 Contractual parties: Ministry of Finance (Latvia), Swiss Confederation Implementation: Ministry of Justice (Latvia), Court Administration (Latvia), Central Finance and Contracting Agency (Latvia) Total budget: CHF (~4,9 m. LVL) Financing by Swiss Confederation: 85% Deadline: June 30, 2013 (planned for extension til December 31, 2013) No of Activities: 6 Project management: Ltd Ernst & Young Baltic, Audit: Ltd Rodl & Partner PR: Ltd Tēls PR & Deep White

4 Court Modernization in Latvia Part 1 - Videoconferencing Activities 1 and 2 «Set-up videoconference equipment in courts and prisons», «Set-up audio recording equipment in court proceedings» Budget: CHF Contractor: Ltd «Lattelecom» (provides also hot-swap of central infrastructure, fast and reliable data transfer network) Target Indicators: 1000 videoconference sessions / 2000 audio rec Financial cost savings: Prisoner convoy costs (100 CHF per case, cases annually), cross border court hearings, facilities for accused persons, attendance of forensic experts Other benefits: General public safeguarding, decreased convoy paperwork, decreased health threats (infectious diseases) Limitations: real time presence, eye contact

5 Court Modernization in Latvia Part 1 - Videoconferencing Activities 1 and 2 «Set-up videoconference equipment in courts and prisons», «Set-up audio recording equipment in court proceedings» Main use scenarios: Court – Prison facility, Court – Mobile unit (hospital, home, child room u.t.t.,), Court in Latvia – Court in Foreign country, Court – Forensic office, Police, Prosecutor, State Revenue Service e.t.c. Enhanced application: Trainings, seminars, meetings, discussion panels (Courts – Ministry of Justice/CA, Courts – Courts, Prisons – Prisons, Courts – Foreign courts etc.). Simultenously 12 end-points

6 Court Modernization in Latvia Part 1 – Videoconferencing: Status Activities 1 and 2 «Set-up videoconference equipment in courts and prisons», «Set-up audio recording equipment in court proceedings» 58 (6 large, 52 standard) Court rooms equipped with videoconference equipment (each Court house has at least one) 16 standard prison videoconference rooms 7 mobile videoconference units (with voice distortion) 312 rooms equiped with audio recording equipment Secure and reliable (backed-up hot-swap) central infrastructure in two locations High capacity, secure data transfer lines All rooms supplied with curtains and furniture

7 Court Modernization in Latvia Part 1 - Videoconferencing Equipment: Display – Samsung 51’ (2 displays for large rooms, 32’ for prison facilities) Centrally managed videoconference unit - Cisco TelePresence System Codec C40 with 1 movable videocam (2 videocoms for large rooms) Configurable digital audio processor BSS BLU-100 – with 6 microphones (10 microphones for large court rooms, 5 – for audio recording only, 1 microphone for prison facilities) 7 mobile units Cisco TelePresence System 1700 MXP Central infrastructure in 2 separate locations

8 Court Modernization in Latvia Part 1 - Videoconferencing Activities 1 and 2 «Set-up videoconference equipment in courts and prisons», «Set-up audio recording equipment in court proceedings» Computer hardware in court rooms (135 units) Installation of data network wiring in court rooms and prison facilities (>2 m/bits) Additional furniture, curtains and audio storage/playback equipment Development and installation of audio protocol tagging system (in progress) Support for the use of video conference equipment (in progress)

9 Court Modernization in Latvia Part 1 - Videoconferencing Current project activities (agreed as of ): 13 more rooms will be equiped 8 court rooms with audio recording equipment 25 additional displays 45 additional microphones Current status – tendering procedure in progress (2 applicants) Implementation within existing budget framework Implementation deadline June 30, 2013

10 Court Modernization in Latvia Part 1 - Videoconferencing Project status (agreed as of ): March 31, 2013 – Number of videoconferences: =1757 January 1, 2013 – Number of audio recordings: > 5000 Implementation extension needed – December 31, 2013 –Additional controls for tendering process for all tenders, –New Court-house building, –Thorough assessment of requirements for additional displays and microphones (as noted by EU technical experts to implement «True-To-Life») done, –Additional on-going end-user support in progress, lessons learnt and development of hands-on use procedures, –Cooperation with Baltic partners. Additional project partners (incl.Court Administration, Ministry of Justice, Forensic expert office etc.)

11 Court Modernization in Latvia Part 1 - Videoconferencing Long-term plan and actions -Provide ongoing planning of user hands–on support (contract with Lattelecom for 6 support specialists in different regional courts – Rēzekne, Liepāja, Valmiera, Rīga), development of lessons learnt and practical guide -Monitor legislation changes (checklist of all proposed and implemented legislation changes developed) -Pan Baltic knowledge sharing (next Baltic meeting in Riga, August, 2013) -Promoting project on EU scale (annual Forum Meeting for all EU member states between their respective capital cities appellation courts presidents and prosecutors, Riga (October 23-25, 2013) -Further introduce true-to-life video conferencing experience -Plan in advance for more applications of videoconference equipment -Facilitate effective use of audio protocols (development of Tagging system in progress).

12 Court Modernization in Latvia Part 2 – Process and cost optimization Activity 3: «Improve cost management of the courts» -Cost analysis of court processes (by determing cost elements and drivers) -Cost accounting model configured in Microstrategy – a BA tool integrated with accounting software allows for continuous analysis and modelling of process reengineering -Cost optimization options evaluated -Initial analysis done for 8 selected pilot Courts -Current activity status – Implementation to be finalized by May 31, 2013.

13 Court Modernization in Latvia Part 2 – Process and cost optimization Activity 4: «Improve effectiveness of court procedures» -Focus to shorten court procedures time and implement new e-services. -Implementation of a newly developed Court Organizational Handbook to streamline the effectiveness of the whole legal process in general by sharing best practice of court organization. -Development of implementation plan. -Implementation completed.

14 Court Modernization in Latvia Part 2 – Process and cost optimization Activity 3 and 4: Focus Areas –e-Services, e-Case; –Standardized customer service, one-stop-agency; –Extensive use of videoconferencing; –Specialized courts; –Optimize workload across courts (modelling tool).

15 Court Modernization in Latvia Part 3: e-Services Activities 5 and 6: «Improve direct access to the courts through use of new technologies», «Improve information and service delivery to the inhabitants and business» There are 140 new information boards supplied to coarts 46 new electronic kiosks have been installed with a deployed portal and central managementwww.tiesas.lv 85 additional seats equiped with document scanner infrastructure (to process court applications in paper form) Implementation completed.

16 Court Modernization in Latvia Part 3: e-Services Activities 5 and 6: «Improve direct access to the courts through use of new technologies», «Improve information and service delivery to the inhabitants and business» Modernization of Court Information System to process electronic documents and services –New design (dat input forms), database platform, new functionality – process electronic documents, new data exchange interfaces with external registers (Transport Register, State Revenue Service, State Land Register, Landbooks, Register of Criminal Offenses) Development of court application forms –Application forms (71) to be submitted electronically or in paper form. Development of a complex Intranet solution for Courts, Landbook offices and Court Administration needs (~2500 internal users) –Electronic processing of vacation requests, material and equipment requisitions, IT problems etc.

17 Court Modernization in Latvia Part 3: e-Services Activities 5 and 6: «Improve direct access to the courts through use of new technologies», «Improve information and service delivery to the inhabitants and business» Portal –Development of a new portal - data dissamination system to provide easy access for both private persons and representatives of legal entities and state institutions to online e-documents (Court decisions, court case e-documents), as well as additional functionality for submitting court application forms, monitoring of court proceedings, automatic anonimization of court decisions, advocate calendar, advanced search for court decisions, court statistics etc.)

18 Court Modernization in Latvia Access to both for authorised and unauthorized userswww.tiesas.lv

19 Court Modernization in Latvia Submitt or fill-in electronic application forms online

20 Court Modernization in Latvia Calendar for advocates

21 Court Modernization in Latvia Monitor court proceedings process

22 Court Modernization in Latvia Anonimization of court decisions

23 Court Modernization in Latvia Advanced search options for court decisions

24 Court Modernization in Latvia Portal updated with court statisticswww.tiesas.lv

25 Court Modernization in Latvia Q&A


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