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Introduction to 2014-2015 Gaucho Round-Up 1 Presentation #1 12/1/2014.

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Presentation on theme: "Introduction to 2014-2015 Gaucho Round-Up 1 Presentation #1 12/1/2014."— Presentation transcript:

1 Introduction to Gaucho Round-Up 1 Presentation #1 12/1/2014

2 Stay Tuned! This is the first in a series of presentations to help departments prepare for campus clean-up days. In our following presentations, we will explain: How to properly prepare bulk items for removal. Which records are particularly sensitive and have special considerations to their retention and destruction. How to get started managing records. 2

3 February 20 th Items Collected:  Bulk items  Paper documents that require secure shredding  Recyclables  E-Waste  Trash When is Gaucho Round-Up? 3

4 February 20 th Collection Locations We will have four collection areas on campus. The shredding trucks will visit each of these locations as follows: The onsite shredding truck will be stationed from 9:00-3:00 in Parking Lot 15 (near Cheadle Hall and North Hall.) The other shredding truck will rove around to the pick-up locations stationed around campus. The schedule for the roving truck is: o 9: :00: Parking Lot 11 (near Chemistry and Physical Sciences buildings) o 11:00 – 1:00: Noble Hall Service Lot o 1:00 – 3:00: Thunderdome (East Service Area) 4

5 5 Shredding collected 1:00-3:00 Shredding onsite 9:00-3:00 Shredding collected 9:00-11:00 Shredding collected 11:00-1:00

6 Items NOT COLLECTED on either day:  Inventorial items  Furniture  Hazardous waste  Paint

7 Contests Whoever comes the closest – without going over – to guessing how many pounds of recycling we removed on February 20 th will receive a prize! Submit your entries to: Results will be posted to: 7

8 Resources Excess and Surplus Property Disposal (ESPD) University of California’s Record Retention Schedule (Webinar) retention/lib/playback.html “Is it a Record” Decision Tree UCSB Information Stewardship UC Records Retention Schedule RMP-1: University Records Management Program RMP-1 RMP-2: Records Retention and Disposition RMP-2 RMP-4: Vital Records Protection RMP-4 RMP-7: Privacy of and Access to Information Responsibilities RMP-7 RMP-8: Legal Requirements on Privacy of and Access to Information RMP-8 RMP-9a: Guidelines for Access to University Personnel Records by Governmental Agencies RMP-9a RMP-9b: Guidelines for Access to University Personnel Records by Governmental Agencies RMP-9b RMP-9c: Maintenance, Access, Opportunity to Request Amendment to University Personnel Records RMP-9c RMP-11: Student Applicant Records RMP-11 RMP-12: Guidelines for Assuring Privacy of Personal Information in Mailing Lists and Telephone Directories RMP-12 8 Resources


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