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Microsoft Office Excel 2013 Core Microsoft Office Excel 2013 Core Courseware # 3253 Lesson 6: Working with Charts and Graphics.

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Presentation on theme: "Microsoft Office Excel 2013 Core Microsoft Office Excel 2013 Core Courseware # 3253 Lesson 6: Working with Charts and Graphics."— Presentation transcript:

1 Microsoft Office Excel 2013 Core Microsoft Office Excel 2013 Core Courseware # 3253 Lesson 6: Working with Charts and Graphics

2 Microsoft Office Excel 2013 Core Lesson Objectives create charts move chart to a different location or a chart sheet resize charts change the chart type work with pie charts change the chart design add new data to chart create, customize, and remove a Sparkline chart print a chart use Quick Analysis tool draw different types of shapes move, resize, and rotate shapes use WordArt objects insert clip art and pictures use the Image Editor tools Use Format Shape pane Insert watermarks insert SmartArt objects © CCI Learning Solutions Inc. 2

3 Microsoft Office Excel 2013 Core Creating a Basic Chart Pictorial representation of data in worksheet To create chart, select cells and on Insert tab, in Charts group, click the chart type that you want Recommended Charts button displays several options © CCI Learning Solutions Inc. 3

4 Microsoft Office Excel 2013 Core Creating a Basic Chart Horizontal line referred to as X-axis and vertical line is Y- axis Legend explains meaning of each line or column in chart © CCI Learning Solutions Inc. 4

5 Microsoft Office Excel 2013 Core Moving and Resizing Charts To move chart in a worksheet, drag chart to new location To resize chart, drag handles around edges of chart Chart can be in its own chart sheet – Chart will fill entire chart sheet © CCI Learning Solutions Inc. 5

6 Microsoft Office Excel 2013 Core Changing Chart Types Type of chart to use depends on data – Column – vertical bar chart – Line – compare trends for series of data – Pie – compare relative size of each portion – Bar – horizontal column chart – Area – compare relative size of each portion over time or other kind of trend – XY (Scatter) – used to find patterns where data is clustered together – Stock – used to display the high, low, close data – Surface – display trends using 3-D presentation – Radar – used to determine patterns linked with lines © CCI Learning Solutions Inc. 6

7 Microsoft Office Excel 2013 Core Changing Chart Types Variety of chart types, including 2-D and 3-D To change chart type, click on chart and then: – Under Chart Tools, on Design tab and in Type group, click Change Chart Type, or – right-click in blank area of chart and click Change Chart Type © CCI Learning Solutions Inc. 7

8 Microsoft Office Excel 2013 Core Working with Pie Charts Useful to display relative sizes (or percentage) of each piece of sum total Can only have one data series Enhance chart by exploding or moving out portion © CCI Learning Solutions Inc. 8

9 Microsoft Office Excel 2013 Core Modifying Chart Design Use Chart Tools in Ribbon to modify the chart design Use Quick Layout options to select different pre-built combinations of chart designs Add Chart Element to add individual components to your chart © CCI Learning Solutions Inc. 9

10 Microsoft Office Excel 2013 Core Adding New Data New data can be added anytime after chart is created If chart is not automatically updated with new data, do the following: – Copy new data into clipboard then Paste Special into chart, or – With chart selected, drag boundary of data range on worksheet to include new data, or – Under Chart Tools, on Design tab, click Select Data, then change Chart data range © CCI Learning Solutions Inc. 10

11 Microsoft Office Excel 2013 Core Using Sparklines Miniature chart inside one cell for row of data values next to it Usually one chart for each row of data Excel automatically groups sparklines together © CCI Learning Solutions Inc. 11

12 Microsoft Office Excel 2013 Core Using Sparklines Design tab: – Edit data by changing cells selected for sparklines – Change type – Show markers on chart (high, low, first, last, etc.) – Change style – Change colors – Add axis labels – Remove one sparkline chart or entire group © CCI Learning Solutions Inc. 12

13 Microsoft Office Excel 2013 Core Printing Charts If both data and chart together on same worksheet, you can: – Print both data and chart, or – Select and print chart without the data If chart is in its own chart sheet, printing will only include that chart Before printing to a black and white printer, consider: – Selecting one of the monochromatic chart style, or – Selecting different fill patterns for each chart series © CCI Learning Solutions Inc. 13

14 Microsoft Office Excel 2013 Core Using Quick Analysis Tool Icon displayed at bottom right of selected range of cell to: – add conditional formatting, or – add a chart, or – add summary totals below or to the right, or – convert to a table or create a PivotTable, or – add sparklines © CCI Learning Solutions Inc. 14

15 Microsoft Office Excel 2013 Core Drawing Shapes Use graphics objects to highlight significant parts of worksheet or chart Be sparing in using graphics 162 shapes including text boxes, rectangles, ovals, lines – Shapes including text boxes can be placed anywhere and not align with worksheet cells © CCI Learning Solutions Inc. 15

16 Microsoft Office Excel 2013 Core Drawing Shapes To create new drawing shape object: – On Insert tab, in Illustrations group, click Shapes, or – if Drawing Tools ribbon active, under Drawing Tools, on Format tab, in Insert Shapes group, click shape to draw Use to lock shapes to draw symmetrical shapes Most shapes can be created using same method – once activated, mouse arrow changes to – click where top left corner of object to begin and drag to required size Shapes are organized by type, some are 3-D When use Text Box feature, mouse cursor changes to – Click in location for text and then type text © CCI Learning Solutions Inc. 16

17 Microsoft Office Excel 2013 Core Moving and Resizing Shapes To select drawn shape object: – click to display “handles” around object – handles stay selected until you click somewhere else in worksheet – Line shapes only have two handles To resize object or shape – Drag handle to change size and proportion – Click corner handle to change two adjoining sides To move shape to new position – position mouse over shape and cursor shows as – drag shape to new location on worksheet To copy a shape, copy the shape into clipboard, then use your favored method to paste © CCI Learning Solutions Inc. 17

18 Microsoft Office Excel 2013 Core Formatting Shapes After shape has been drawn, Format tab displays This Format tab is for shapes, WordArt, SmartArt, and text boxes only © CCI Learning Solutions Inc. 18

19 Microsoft Office Excel 2013 Core Formatting Shapes Shape Fill – choose from a wide variety of colors to fill inside – or choose picture, gradient, or texture as filler © CCI Learning Solutions Inc. 19

20 Microsoft Office Excel 2013 Core Formatting Shapes Shape Outline – select colors and pattern for outside edges of object – also select weight, dashes (line style), and arrow style (only for line shapes) © CCI Learning Solutions Inc. 20

21 Microsoft Office Excel 2013 Core Formatting Shapes Shape Effects – 3 dimensional effects for shapes such as shadow or reflection © CCI Learning Solutions Inc. 21

22 Microsoft Office Excel 2013 Core Formatting Shapes Visual Style – Predefined outline and fill color combinations © CCI Learning Solutions Inc. 22

23 Microsoft Office Excel 2013 Core Using WordArt Display text characters in variety of imaginative ways To insert WordArt, on Insert tab, in Text group, click WordArt Once created, Drawing Tools Format ribbon available to modify shape, including a variety of Text Effects © CCI Learning Solutions Inc. 23

24 Microsoft Office Excel 2013 Core Inserting Pictures and Clip Art Pictures and clip art objects can be imported from local computer On Insert tab, in Illustrations group, click Picture To find and insert pictures and clip art from the Internet, on Insert tab, in Illustrations group, click Online Pictures © CCI Learning Solutions Inc. 24

25 Microsoft Office Excel 2013 Core Using the Image Editor Several picture tools in the Ribbon to adjust and correct pictures and clip art Formatting tools include: – Removing the background – Correcting the brightness, contrast, sharpness of the picture edge – Adjust color saturation, color tone, and changing picture colors – Use different artistic picture filters – Add/remove picture borders, and adjust color, thickness (weight) – Apply 3-D picture effects – Select a different picture layout or visual style – Change the height and width of the picture or crop it © CCI Learning Solutions Inc. 25

26 Microsoft Office Excel 2013 Core Using the Format Shape Pane Full set of shape formatting tools are in the Format Shape pane; the Ribbon only has the most common tools. Activate the Formatting Shape pane: – Under Drawing Tools, on the Format tab, in the Shape Styles group, click dialog box launcher – Right-click on the shape and click Format Shape or Size and Properties Shape formatting options has 3 groups of settings © CCI Learning Solutions Inc. 26

27 Microsoft Office Excel 2013 Core Using the Format Shape Pane The Text Options in Format Shape pane is used for text boxes and WordArt Activate the Formatting Shape pane: – Under Drawing Tools, on the Format tab, in the Word Styles group, click dialog box launcher – Right-click on the shape and click Format Shape or Format Text Effects Shape formatting options has 3 groups of settings © CCI Learning Solutions Inc. 27

28 Microsoft Office Excel 2013 Core Using the Format Shape Pane The Format Picture pane is used for clip art and pictures Activate the Formatting Picture pane: – Under Picture Tools, on the Format tab, in the Picture Styles group, click dialog box launcher – Right-click on the shape and click Format Picture or Size and Properties Shape formatting options has 4 groups of settings, of which 2 are specific to clip art and pictures © CCI Learning Solutions Inc. 28

29 Microsoft Office Excel 2013 Core Resizing, Reshaping, and Scaling Objects Aspect ratio – lock ratio whenever object made bigger or smaller – can temporarily lock position and aspect ratio using mouse: Ctrl locks center of object while size and shape changes Shift locks aspect ratio of object while size changes CTRL+SHIFT locks both position and aspect ratio of object Adjustment handle – drag to modify shape of one part of object – does not change shape of rest of object Size and Properties dialog box – change size and shape of object © CCI Learning Solutions Inc. 29

30 Microsoft Office Excel 2013 Core Rotating Objects To rotate selected object: – Drag green handle in direction of rotation angle, or – under Drawing Tools, on Format tab, in Arrange group, click Rotate, or – under Drawing Tools, on Format tab, in Shape Styles group, click Dialog box Launcher, click 3-D Rotation, or – right-click object, click Format Shape, click 3-D Rotation, or – under Drawing Tools, on Format tab, in Size group, click Dialog box launcher, enter angle in Rotation, or – right-click object, click Size and Properties, enter angle in Rotation © CCI Learning Solutions Inc. 30

31 Microsoft Office Excel 2013 Core Inserting a Watermark in the Background No direct ability to insert a watermark – it must be simulated: – Insert a text box or WordArt shape onto the worksheet, and increase the transparency setting, or – Insert a picture into the page header or footer © CCI Learning Solutions Inc. 31

32 Microsoft Office Excel 2013 Core Creating SmartArt Graphics Easy-to-use set of objects to communicate ideas In edit mode, use Text pane to enter text – each bullet is text box in graphic – text boxes arranged based on SmartArt type – text boxes resize to maintain symmetrical appearance Demote or promote text to organize similar ideas © CCI Learning Solutions Inc. 32

33 Microsoft Office Excel 2013 Core Creating SmartArt Graphics Cannot use formulas to reference cell data in SmartArt graphic On Insert tab, in Illustrations group, click SmartArt Many different types of SmartArt graphics to choose © CCI Learning Solutions Inc. 33

34 Microsoft Office Excel 2013 Core Lesson Summary move chart to a different location or a chart sheet resize charts change the chart type work with pie charts change the chart design add new data to chart create, customize, and remove a sparkline chart print a chart use Quick Analysis tool draw different types of shapes move, resize, and rotate shapes use WordArt objects insert clip art and pictures use the Image Editor tools Use Format Shape pane Insert watermarks insert SmartArt objects create charts © CCI Learning Solutions Inc. 34

35 Microsoft Office Excel 2013 Core Review Questions 1.Provide examples of when you might want to use a chart to show the data in the worksheet. 2.List at least five different types of charts. 3.Describe the limitation you have when selecting data to create a pie chart, compared to other chart types. 4.Discuss the advantages and disadvantages of exploding pieces from the pie on a pie chart. 5.Provide examples of what changes you can make to the chart design. © CCI Learning Solutions Inc. 35

36 Microsoft Office Excel 2013 Core Review Questions 6.List the three different types of sparkline charts and provide examples of when you might use each type. 7.If you have a worksheet that contains both a chart and the data for the chart, you have the ability to select only the chart to print on its own. a) True b) False 8.Explain how you would draw a shape such as a rectangle. Begin with selecting it and continue to drawing it on the worksheet. 9.Provide at least two examples of what you can do with a graphic object after you have selected it. © CCI Learning Solutions Inc. 36

37 Microsoft Office Excel 2013 Core Review Questions 10.Give examples of the types of formatting you can apply to a graphic object. 11.Provide an example of how you might use WordArt in a worksheet. 12.Provide at least four examples of the types of formatting that you can apply to both pictures and clip art. 13.Provide examples of when you might want to use SmartArt in a workbook 14.Provide an example of why you would use the Text pane for a SmartArt diagram. © CCI Learning Solutions Inc. 37


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