1. | www.catraining.co.uk | Tel: 020 7920 9500 | info@catrainingltd.co.uk | Computer Training & Personal Development Microsoft Office PowerPoint 2010 Advanced

2. In this section you will learn how to: Section 1: Adding Multimedia Insert video and audio files Recognize the tools on Video Tools – Format and Playback tabs Crop video and audio files Correct and recolor video files Apply a poster frame or stylized border Control video and audio playback Recognize the tools on Audio Tool – Format and Playback tabs Change the icon used to identify audio files Record an audio file using PowerPoint

3. Lesson 1.1: Inserting Video Files A PowerPoint presentation doesn’t just have to be a series of images and text. Microsoft has included a number of new tools to help you work with video files. In this lesson, we will explore how to add a video file to your presentation. We will also introduce some of the customization tools.

4. Lesson 1.1: Inserting Video Files Inserting a Video from Your Computer Insert  Video  locate and choose file to insert Supported file types: Adobe Flash Media (.swf) Windows Media file (.asf) Windows Video file (.avi) Movie file (.mpg or.mpeg) Windows Media Video (.wmv) Apple Quicktime files (.mp4,.mov,.qt)

5. Lesson 1.1: Inserting Video Files Inserting a Video from Clip Art Insert  Video  Clip Art Video  Search for media to insert

6. Lesson 1.1: Inserting Video Files Using the Video Tools – Format Tab Contextual tab with Preview, Adjust, Video Styles, Arrange, and Size options

7. Lesson 1.1: Inserting Video Files Using the Video Tools – Playback Tab Contextual tab for finer control over video content

8. Lesson 1.2: Editing Video Files Microsoft made a real effort with PowerPoint 2010 to provide more tools for working with video. The tools included with PowerPoint 2010 are perfectly suited for performing a few minor edits to existing video. In this lesson we will explore some video editing functionality in greater detail.

9. Lesson 1.2: Editing Video Files Cropping Videos Video Tools  Playback  Trim Video

10. Lesson 1.2: Editing Video Files Correcting and Recoloring Video Video Tools  Format  Corrections or Color

11. Lesson 1.2: Editing Video Files Applying a Poster Frame Video Tools  Format  Poster Frame

12. Lesson 1.2: Editing Video Files Choosing a Style Video Tools  Format  select a style or create your own

13. Lesson 1.2: Editing Video Files Setting Playback Options Video Tools  Playback  Video Options

14. Lesson 1.2: Editing Video Files Setting Presentation Playback Options Mouse-over the video to view options: Play/Pause Location in playback bar Volume Control Bookmarks (if any)

15. Lesson 1.3: Inserting Audio Files PowerPoint also allows you to insert a variety of different audio formats to add sound to your presentation. In this lesson we will explore how to add sound files from various sources. Then, we will explore the commands on the Audio Tools contextual tabs.

16. Lesson 1.3: Inserting Audio Files Inserting a File from Your Computer Insert  Audio  Audio from File AIFF Audio file (.aiff) AU Audio file (.au) MIDI file (.mid or.midi) MP3 Audio file (.mp3) Windows Audio file (.wav) Windows Media Audio file (.wma)

17. Lesson 1.3: Inserting Audio Files Inserting a File from Clip Art Insert  Audio  Clip Art Audio

18. Lesson 1.3: Inserting Audio Files Using the Audio Tools – Format Tab Contextual tab with Adjust, Picture Styles, Arrange, and Size options

19. Lesson 1.3: Inserting Audio Files Using the Audio Tools – Playback Tab Contextual tab lets you work with audio file

20. Lesson 1.4: Editing Audio Files Once you have added an audio clip to your presentation, there are a few editing commands you can use to fine- tune the audio. In this lesson, we will discuss how to trim audio files, change the audio icon, use the automated playback options, and record your own audio clips.

21. Lesson 1.4: Editing Audio Files Trimming Audio Audio Tools  Playback  Trim Audio Cut from beginning or end of file

22. Lesson 1.4: Editing Audio Files Changing the Audio Icon Audio Tools  Format  Change Picture

23. Lesson 1.4: Editing Audio Files Setting Playback Options Audio Tools  Playback  Audio Options

24. Lesson 1.4: Editing Audio Files Recording an Audio Clip Insert  Audio  Record Audio

25. In this section you will learn how to: Section 2: Setting up Slide Masters Create, save, use, and apply slide masters Switch to Slide Master view Use Slide Master tab Create and customize layouts Apply themes and backgrounds and choose styles Use, insert, modify, move, and delete placeholders Edit and update master slides Clear a master from a presentation Create, save, and apply handouts and notes

26. Lesson 2.1: Creating a Slide Master You already know that templates can help save a lot of time when it comes to creating a presentation. Applying a template mean that the presentation uses a consistent background, formatting, and color schemes. In this lesson, we will explore slide masters, which allow you to take consistency in your presentation to the next level.

27. Lesson 2.1: Creating a Slide Master Understanding Slide Masters Similar to templates within a file Contains multiple slide layouts Edit the master and every slide which uses the master also changes

28. Lesson 2.1: Creating a Slide Master Opening Slide Master View View  Slide Master

29. Lesson 2.1: Creating a Slide Master Using the Slide Master Tab Edit Master, Master Layout, Edit Theme, Background, Page Setup and Close options

30. Lesson 2.1: Creating a Slide Master Create & Customize Slide Layouts (I) Layouts are like templates within the presentation Add and modify placeholders or style slides as you like

31. Lesson 2.1: Creating a Slide Master Create & Customize Slide Layouts (II)

32. Lesson 2.1: Creating a Slide Master Apply a Global Theme or Background Slide Master  Themes Slide Master  Background Styles

33. Lesson 2.2: Using Placeholders In this lesson, you will learn more about the things that give slide masters their usability: placeholders. We will cover how to insert, modify, and manage placeholders within each slide layout.

34. Lesson 2.2: Using Placeholders About Placeholders Markers or ‘containers’ that will hold text, images, or media when you add new slides

35. Lesson 2.2: Using Placeholders Inserting Placeholders Open Slide Master view Click Slide Master  Insert Placeholder

36. Lesson 2.2: Using Placeholders Modifying Placeholders (I) Select placeholder to edit Round handles to resize in 2 directions Square handles to resize in 1 direction Green handle to rotate Cut, copy, and paste

37. Lesson 2.2: Using Placeholders Modifying Placeholders (II)

38. Lesson 2.2: Using Placeholders Move or Delete Placeholders Select placeholder to highlight Click and drag to move Press Delete key to remove

39. Lesson 2.3: Using Slide Masters Our last two lessons have focused on creating custom slide masters. In this lesson, we’ll go a little further with slide masters and learn about their real power when creating a presentation. Our topics will include applying a master to a new presentation, adding specific slides to it, and editing and updating a slide master.

40. Lesson 2.3: Using Slide Masters Saving Slide Masters Open Slide Master view, click top level master, click Preserve

41. Lesson 2.3: Using Slide Masters New Presentation w/a Slide Master (I) Create blank presentation with a custom master, it will already be in the file Copy master slides from a different presentation to use it again

42. Lesson 2.3: Using Slide Masters New Presentation w/a Slide Master (II)

43. Lesson 2.3: Using Slide Masters Edit and Update Master Slides (I) Select items to be updated Change fonts, colors, styles or slide order Switch to normal view to see changes

44. Lesson 2.3: Using Slide Masters Edit and Update Master Slides (II)

45. Lesson 2.3: Using Slide Masters Remove a Master from a Presentation Presentation requires min. one master slide Select the master to remove, click Delete

46. Lesson 2.4: Using Handout Masters In the past few lessons, we have learned how you can change the look of an entire presentation by modifying the master slides, rather than by editing slides one at a time. We can also apply this concept to handouts and slide notes! In this lesson, we’ll learn all about handout masters. We’ll also learn how to export handouts to Microsoft Word.

47. Lesson 2.4: Using Handout Masters Understanding Handout Masters Controls location and formatting of elements File  Print  Handouts  Choose options

48. Lesson 2.4: Using Handout Masters Open Handout Master View View  Handout Master

49. Lesson 2.4: Using Handout Masters Using the Handout Master Tab Contextual tab with Page Setup, Placeholders, Edit Theme, and Background options

50. Lesson 2.4: Using Handout Masters Editing a Handout Master View  Handout Master Edit as desired

51. Lesson 2.4: Using Handout Masters Creating Handouts in Word From PowerPoint: File  Save & Send  Create Handouts  Create Handouts

52. Lesson 2.5: Using Notes Masters It’s now time to learn about a final kind of masters: Notes. This master controls the presentation of notes that you add to slides. In this lesson, we’ll learn how to open, use, and edit notes masters.

53. Lesson 2.5: Using Notes Masters Understanding Notes Masters Controls location and formatting of elements File  Print  Notes Pages or use View Tab

54. Lesson 2.5: Using Notes Masters Opening Notes Masters View  Notes Master

55. Lesson 2.5: Using Notes Masters Using the Notes Masters Tab Contextual tab with Page Setup, Placeholders, Edit Theme, and Background options

56. Lesson 2.5: Using Notes Masters Editing a Notes Master View  Notes Master Edit as desired

57. In this section you will learn how to: Section 3: Reviewing Presentations Insert, edit, navigate, and delete comments Begin and end a review Review, accept, and reject changes Show and hide markup Use the reviewing pane Compare presentations

58. Lesson 3.1: Using Comments Have you ever been asked to review someone’s presentation and wondered what the best way to do it was? One way is to add comments. In this lesson, we will learn all about how to add and edit comments, and how to delete them after you are finished with them.

59. Lesson 3.1: Using Comments Inserting Comments Select slide or object  Click Review  New Comment  Add your comment

60. Lesson 3.1: Using Comments View and Edit Comments Mouse over or click indicator to view Click comment  Review  Edit Comment

61. Lesson 3.1: Using Comments Navigate Through Comments Review tab  Next or Previous

62. Lesson 3.1: Using Comments Deleting Comments Select Comment  Review  Delete

63. Lesson 3.2: Review a Presentation If your presentation requires a more formal review than just adding comments, you can have your reviewer make changes to the presentation and then compare their edited version to your original version. In this lesson, you will learn how to compare presentations and then manage the changes that a reviewer has made.

64. Lesson 3.2: Review a Presentation Comparing Presentations Open original file  Review  Compare  locate presentation  Merge

65. Lesson 3.2: Review a Presentation Viewing Changes Revisions will have corresponding indicators in Revisions Pane

66. Lesson 3.2: Review a Presentation Working with Changes Accept changes: toggle off  Accept Reject changes: toggle on  Reject

67. Lesson 3.2: Review a Presentation Ending a Review Review tab  End Review  Confirm dialog

68. In this section you will learn how to: Section 4: Create Advanced Types of Shows Set monitor options Rehearse timings Use the Set Up Show dialog Choose show elements Record and play back a show Create, edit, present, and delete a show Hide individual slides Set narration options Record, edit, and play back narrations Broadcast slides Create a video from your show Create a show-only file Package your presentation for CD Download and install PowerPoint Viewer

69. Lesson 4.1: Set up Your Show It’s pretty easy to present a slide show in PowerPoint – just press F5 or click Slide Show – From Beginning/From Current Slide, and away you go. But there’s so much more that you can do! In this lesson we will learn how to set up your slide show to minimize the work that you have to do.

70. Lesson 4.1: Set up Your Show Use the Set Up Show Dialog Slide Show  Set Up Slide Show

71. Lesson 4.1: Set up Your Show Choosing Show Elements Slide Show tab  Checkboxes show or hide related items

72. Lesson 4.1: Set up Your Show Hiding and Showing Slides Select slide  Slide Show tab  Hide Slide Click again to show

73. Lesson 4.1: Set up Your Show Rehearsing Timings Specify how long each slide takes Slide Show  Rehearse Timings

74. Lesson 4.2: Presenting Your Show In the last lesson, we learned how to set up your show before presenting it. But did you know that there are a few different ways to present it? In this lesson, you’ll learn how to set up your monitor/and or projector in PowerPoint to make the most of the technology available to you. You’ll also learn how to use Presenter View and how to record and play back a show.

75. Lesson 4.2: Presenting Your Show Setting Monitor Options Monitors section of Slide Show tab Resolution and multiple monitor options

76. Lesson 4.2: Presenting Your Show Record and Narrate a Show Slide Show tab  Record Slide Show

77. Lesson 4.2: Presenting Your Show Playing Back a Show Use Set Up Show dialog box to turn elements of show on or off

78. Lesson 4.2: Presenting Your Show Using Presenter View Shows presentation on one monitor, timings & speaker notes on another

79. Lesson 4.3: Create a Custom Show Another way to set up your presentation is to use a custom show. This feature lets you create different shows from the same presentation. Let’s say that you’re presenting a project status report. You may choose to show the entire presentation to the executive team, but only portions of it to the project, marketing, and IT teams. In this lesson, you will learn all about how to create, edit, and use custom shows.

80. Lesson 4.3: Create a Custom Show Creating a New Custom Show Slide Show  Custom Slide Show  Custom Shows

81. Lesson 4.3: Create a Custom Show Editing a Custom Show Slide Show  Custom Slide Show  Custom Shows  Choose show to edit

82. Lesson 4.3: Create a Custom Show Presenting a Custom Show Slide Show  Custom Slide Show  Custom Shows  Choose presentation to show

83. Lesson 4.3: Create a Custom Show Deleting a Custom Show Slide Show  Custom Slide Show  Custom Shows  Choose presentation to delete

84. Lesson 4.4: Advanced Techniques So far, we have learned a lot about presenting a slide show. In this lesson, we will explore some more advanced techniques which will help you present on the go or share a presentation with people in a different physical location.

85. Lesson 4.4: Advanced Techniques Saving Slides to the Internet File  Save & Send  Save to Web  Sign in (requires Microsoft account)

86. Lesson 4.4: Advanced Techniques Sending a Link to Your Slides File  Save & Send  Send Using E-mail  Send a Link

87. Lesson 4.4: Advanced Techniques Broadcasting Slides Slide Show  Broadcast Slide Show

88. Lesson 4.4: Advanced Techniques Creating a Video File  Save & Send  Create a Video

89. Lesson 4.4: Advanced Techniques Creating a Show-Only File File  Save As

90. Lesson 4.4: Advanced Techniques Package Your Presentation for CD File  Save & Send  Package Presentation for CD  Package for CD

91. Lesson 4.4: Advanced Techniques About the PowerPoint Viewer Presentation-only version of Microsoft PowerPoint