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Jordan S. Leopold, ASI VP of Finance HOW TO GET ASI CLUB FUNDING.

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Presentation on theme: "Jordan S. Leopold, ASI VP of Finance HOW TO GET ASI CLUB FUNDING."— Presentation transcript:

1 Jordan S. Leopold, ASI VP of Finance HOW TO GET ASI CLUB FUNDING

2  About ASI  Funding Limits  Funding Overview  That’s It… OVERVIEW

3 I ABOUT ASI: ASSOCIATED STUDENTS, INC.

4 “Associated Students Incorporated (ASI) puts students’ needs first, and advocates for them on a federal, state, system, and campus level while ensuring students’ opinions are heard and taken into consideration in every major decision affecting them. Associated Students Incorporated also provides needed services, funding, and diverse programs that enhance the overall educational experience making students successful.” ASI MISSION STATEMENT

5  To enhance campus life, by supporting on-campus activities that contribute to the social, cultural, educational, recreational, and physical well being of all CSUEB students.  Receiving Student Organization funds is a privilege and not a right. Thus, all funding requests are not guaranteed.  Joint effort w/ Student Life & Leadership and Accounting Office WHY ASI FUNDS STUDENT EVENTS

6 II CLUB FUNDING LIMITS

7 QuarterSpending Fall$20,000 Winter$22,000 spring$20,000 summer$0 Seed$3000 Total$65, ASI Club Funding: Budget

8 QuarterSpending Limit Fall$1,500 Winter$1,000 Spring$1,500 Summer$0 TOTAL$4,000 Seed$ ASI Club Funding: Club

9 Limits per Item Funded ItemsFunding Limit (Maximums) Advertising$200/quarter Food$500/quarter ClothingNo more than $200/academic year Conference fees No more than $700/academic year (3 members max) Artist/Speaker Fees $600 quarter/quarter Security$400/quarter Rentals$650/quarter Sporting Equipment$650/academic year Miscellaneous Supply$200/quarter Flex Fund$200/quarter

10 III CLUB FUNDING OVERVIEW

11 Purchase materials, then return receipts to 1 st Floor Student Admin Building within 48hr of event If you are approved, Go to the office of SLL to get the proper forms to take to the 1 st floor of the Student Administration Building Attend the ASI Finance committee meeting if you are required to attend** Submit documents to the ASI Business Office Complete all ASI funding paperwork ASI FUNDING OUTLINE

12 Read ASI Club Funding Policy Request Form + Supporting Docs + 3 Signature = SUBMIT  14 Day rule: “First come, first served”  Turn in request during Summer for Fall  Unlimited Chances to Request Fund  ASI Finance Committee  Approves and denies funding requests  Sets funding limits.  When limits are met, funding will cease until the following quarter. REQUESTS

13  Must be ON campus  Exceptions, Sporting Clubs  Must be FREE and OPEN for ALL students  Collaborative events  Submit separate requests, but indicate it’s a joint event  Max funding is $2,500, all together  Conference Fees  $700 academic year  Does NOT cover travel, lodging, or meals  Attendance must somehow benefit the campus  Report your experience ASI FUNDED EVENT

14  10% Rule  Must have ASI Logo on funded event marketing material  Flyers, T-shirts, etc.  Found on website  No Reimbursements  No requesting additional funding  No merging or rolling over quarterly funds  No selling funded items for profit  Equipment is property of SLL  No high risk events  Get insurance and security if you do CONDITIONS/RESTRICTIONS

15 SUPPORTING DOCUMENTS  Shopping Cart  Invoice/Quotes

16  Draft Marketing Materials SUPPORTING DOCUMENTS

17 Have all 3 required signatures Provide all supporting documents Verify all requested funds are within the limits provided Then…. FUNDING CHECKLIST

18 Submit Request!!! To the ASI Office You know… Where you get free scantrons… 2 nd Floor of the Old Union

19  Request screenings will be done behind the scenes. 1.Notify you that your request was received 2.Ask you questions regarding your requests 3.Verify all requests are within preset limits 4.Request will be approved and signed off by VP Finance  You may be required to attend the finance committee meeting if there were some questions or issues that could not be resolved prior to the meeting. THE FINANCE COMMITTEE

20 Get a slip from The office of Student Life and Leadership. You will then go to the 1 st floor of the student service building. Turn in receipts 2 DAYS AFTER the event is held AFTER YOU’RE REQUEST HAS BEEN APPROVED

21 Purchase materials, then return receipts to 1 st Floor Student Admin Building within 48hr of event If you are approved, Go to the office of SLL to get the proper forms to take to the 1 st floor of the Student Administration Building Attend the ASI Finance committee meeting if you are required to attend** Submit documents to the ASI Business Office Complete all ASI funding paperwork ASI FUNDING OUTLINE

22 VIOLA! HAVE YOUR EVENT

23 THAT’S IT…

24 Student Life and Leadership ASI Staff ASI BOD (Board of Directors) ASI Finance Committee YOU! The Students! “Act as if what you do makes a difference. It does.” - William James SPECIAL THANKS TO…

25 Jordan S. Leopold Phone: (510) Documents found at: QUESTIONS?


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